Dean Team Minutes
September 10, 2014
9:00 –11:00 a.m.
Central Conference Room
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Topic
Minutes
International
Education
Present (*):
Presenter
All
Cynthia
Okawara
Kathie Hunt
Kim Thompson*
Bob Francis*
Susan Hoyne*
Bayta Maring
Samira Pardanani
Dan Fey*
Alison Leahy*
Ann Garnsey-Harter
Terry Taylor*
Guest: Cynthia Okawara
Discussion
Postponed.
The total number of International Students admitted is 444. With a 60 – 70%
conversion rate they expect over 300 new students. Once IE learns their intent, they
will advise Deans who may have to adjust the schedule. The general trend for Chinese
students has changed to Liberal Arts and Education. Cynthia provided Deans with a
B452 Class Watchlist, many of which are Humanities classes.
Susan said we need more Math teachers. Math faculty should not have extra classes the
entire year. Faculty need to broaden their outlook and talk about a Masters in Math or a
related field. Physics or Economics faculty can teach pre-college Math.
A big issue is finding rooms for ESL. There will be space available in the afternoons.
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Action Items
Bayta
Action Items
Cynthia will communicate
with Kathie about ESL
needs. Deans need to know
by the 1st week in October
any needed liberal arts
classes.
Bob and Susan will meet
with Steve Bogart to
engage the Math
Department in conversation
about hiring Math faculty.
Release Time Update. Bob met with Math faculty. He will meet with English, ESL,
Music and Social Sciences to discuss release time. Bob intends to have a decision in
place to implement Winter Quarter.
CRAG Procedures. Susan will chair a subcommittee to propose revisions to the
CRAG procedures. Kim and Alison will be part it. Bob will talk to Amy about getting
faculty involved. CRAGs that involve clinicals needs to be discussed.
Faculty have trouble with students not using SCC email. Students have complained to
Chris Melton and Student Leadership that the college sends so much email (mostly out
of PIO) that students are not wanting to use SCC email.
Opening Week Part-Time Faculty Orientation. The orientation has been set up.
Deans will message this information to their faculty. New part-time faculty are
required to attend. They will be reimbursed $39/hr. Nursing faculty have been
exempted due to their own required orientation. New tenure track faculty are required
to attend. Others are invited to attend. Faculty are responsible for the things that will
be talked about during the orientation. The only consequence to new part-time faculty
not attending is they will not be paid. Eventually this may become a condition of
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Bob will talk to Amy K.
about getting faculty
involved in the CRAG
subcommittee.
Bob will talk to Ann GH
and PIO on the negative
feedback received about
the high number of emails
students receive from the
College.
Topic
Presenter
Discussion
employment. Orientation will include a walk-around so faculty become aware of the
physical location of the Library, Student Government, Advising, etc. There is a
planned (beta version) website. Orientation will include information on FERPA
regulations, Title IX issues, syllabus policy, grading deadlines, officer hours,
professionalism, etc.
Changes in English and Business Writing. Alison will follow up with Gillian or
Kathie Hunt regarding the required changes for Business Writing.
Action Items
Alison will contact Kathie
or Gillian re changes in
Business Writing.
2.0 Passing Subject. Tabled. There will be a conversation in the Fall as to what are
minimum grades. Bob will talk to the Faculty Senate and Curriculum Cmt about this.
EvalKit. Bob announced Amy Kinsel agreed we could take of the “Skip for Now”
button. It is a condition as long as students can submit a blank response. Ann wants to
schedule a demo of that from a student perspective.
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Completion Coach
Job Description
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Online Classes that
have Face-to-Face
Tests
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Do we have the
right courses for
students to be able
to graduate in 2
years?
Do we truly have
second year level
courses?
 What is the
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All
WSSSC SEM Workshop. SCC will have a 10 person team attend the WSSSC
workshop on Strategic Enrollment Management (SEM). Deans discussed possible
faculty attendees: Pam D., Dutch Henry, Daina Smuidrins, Shana Calaway, Steve
Bogart, Rosalie Tepper, and Nirmala Savage. Yvonne’s name will be added.
Deans reviewed the draft position description for the Associate Dean of Advising and
Academic Support and a copy of Science’s Career Navigator position description.
With this information, Bob asked Deans to provide their expertise regarding the
Completion Coach position description that would report directly to the Associate
Dean. The Career Coach will be put through a process to make sure it qualifies as an
Administrative Exempt position. Deans provided feedback.
Tabled. Bob reminded Deans to talk to faculty about not sending students to the
Testing Center for proctored tests. Bob recommended a conversation with Math faculty
occur. If they think this is an essential feature, then the Math department has to figure
out how to pay for it.
Tabled.
All
Tabled.
Bob
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Ann will give a
demonstration of EvalKit.
Bob asked Deans to send
him names of additional
attendees to the WSSSC
SEM Workshop on
October 10.
Dan will draft language he
recommended and send it
to Bob. Bob will get the
final Completion Coach
Job Description done in the
next 2 days.
Kim will call faculty who
have sent students to the
Testing Center.
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12
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Topic
difference
between 100
and 200?
 Do we address
this at division
level? MCO
level?
What courses are in
the heart of
mornings? What is
the enrollment to
room capacity?
What rooms could
be converted to
more flexible
seating
arrangements?
What is the Student
Faculty ratio at
different periods?
Briefing on First
Year Experience
Retention
Division Updates
(Standing Item)
Good of the order
Presenter
Discussion
Bob/Bayta
Postponed.
Bob
Postponed.
Bob
Postponed.
Bayta
Postponed.
Bob/Bayta
All
Postponed.
Postponed.
Action Items
Space will be needed in the Advising Center for the Associate Dean of Advising and
two new advisors and counselors. That area should be used solely by Advising.
Bob will bring the
relocation of the Tutoring
Center to ELT.
Dan requested that the Director of Tutoring report to Kim Thompson’s position.
Rae-Ann Barras accepted the temporary Acting Director of Student Life position in the
Student Leadership Center until June 2015.
Deans talked about the recent OpCom Retreat. Some were surprised they were not
given an evaluation tool.
Adjourned 11:15 a.m.
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Dan will provide Bob a
briefing about the Director
of Tutoring reporting to the
Dean of Students.
Bob will encourage
Stephen Smith to provide
an evaluation process for
the OpCom retreat.