South West Museum Development travel and accommodation grant application
In order to support training opportunities for Accredited museums, and those museums formally working towards Accreditation in the South West, the
South West Museum Development Programme is offering a limited number of grants to help cover the cost of travel and/or accommodation to attend
training events. This grant is to support museums wishing to attend Collections Trust’s free workshop ‘Digital Isn’t Different: Making and managing digital
collection assets’ at M Shed, Bristol over 19-20 January 2016. We recommend that if you would like to attend the conference, you book your free place
before applying for a travel grant. This will ensure you don’t miss out should the event book up quickly. If you’re unsuccessful in your travel grant
application and consequently no longer wish to attend the training, you will be able to cancel your free place without incurring a cancellation fee.
Applicants can apply for up to £100 per organisation.
How to apply for a travel and accommodation grant
If you wish to apply, please fill out the form below and send to sarah.madden@bristol.gov.uk ASAP, and before 10am on Monday 14th December. We will
not be able to consider applications made after this date and time, and may close applications early should we receive a high number of eligible
applications before this date. Successful applicants will be informed no later than 5pm on Tuesday 15th December. You can claim up to the value of your
grant back using the form on page 2 of this document from Thursday 21st January 2016, upon receipt of your booking/s.
Please fill out and return application below via email to sarah.madden@bristol.gov.uk before 10am on Monday 14th December.
Name of applicant
Name and address of organisation
Accreditation status
Contact email
Contact telephone
Grant value applied for
(i.e. £100)
Breakdown of claim
(i.e. Return train Penzance to Bristol £60 and room booking at Bristol Premier Inn 19 January 2016.
Please describe how this training would support
your museum and how you would share
knowledge with staff or volunteers
(max. 500 words)
Without this travel grant would you be likely to
attend the training?
South West Museum Development travel and accommodation grant claim
How to receive your travel and accommodation grant
Once you have been successful in your application, you can access the grant itself via the form below. Please note that we will be unable to start processing
grants until Thursday 21st January 2016 at the earliest. Once we have received your claim, we will endeavour to process it within one month.
Name of claimant:
Museum:
Contact email:
Contact telephone number:
Please provide receipts/tickets for each journey as well as proof of booking for
accommodation costs. For mileage, please state how many miles travelled and
include fuel receipts up to the value you are claiming.
Please return completed forms to:
sarah.madden@bristol.gov.uk or to
Sarah Madden (SWMD)
Bristol Museum and Art Gallery
Queen’s Road
BRISTOL, BS8 1RL
In order to reimburse you travel/ accommodation expenses we must have evidence
of expenditure up to the value that you are claiming.
Date
Details of claim
(i.e. coach ticket from Exeter to Bristol / Bristol Travelodge booking /
mileage)
Full cost as per
receipt
£
Cost of
claim
£
Total claim
£
Date submitted
Office use only
Terms and conditions
1. This grant is made available for Accredited museums in the South West region of England, as well as those formally working towards accreditation
to support the Collections Trust’s ‘Digital Isn’t Different’ workshop at M Shed, Bristol over 19-20 January 2016.
2. This grant is delivered by the South West Museum Development Programme and funded by Arts Council England.
3. Applicants can apply for up to £100 per organisation.
4. ‘MPMs’ or ‘Major Partner Museums’ are not eligible to apply.
5. Claims can be made to cover the following: Train travel (second class only), Car mileage (45per mile), Accommodation costs (charges for hotel, B+B
and Airbnb stays). Costs must apply to travel or accommodation booked on or around the 19-20 January.
6. Claims cannot be made to cover extra costs including breakfast (unless part of your basic accommodation costs), lunch, dinner, drinks,
entertainment etc.
7. There are a limited number of grants available and should demand outstrip supply, the decision of the South West Museum Development
Programme will be final.
8. Receipts for all claims must be included along with your claim form, either scanned and sent electronically, or sent via post.
9. If you have not received a grant from us before you may be required to complete a short registration form in order for us to process grant payment.