ARTS IN THE PARK! 2012
NINTH Annual Atlantic Beach Exhibition
ARTIST ENTRY APPLICATION
Saturday, April 28, 2012 10 am – 6 pm Johansen Park, Atlantic Beach, FL
The City of Atlantic Beach’s Cultural Arts and Recreation Advisory Committee invites local artists to apply for the “ARTS IN THE
PARK” to be held in Johansen Park, Atlantic Beach. The exhibition will include visual and material arts. Our goal is to provide a
venue for local artists to exhibit their work in order to broaden public awareness, understanding, and appreciation of art and to
encourage quality and excellence in artistic endeavors among artists.
Please print clearly and fill out all information.
Name: __________________________________________________________________Date:_____________
B u s i n e s s N a m e :_______________________________________________________________________
Cell phone number: _____________________________ Home phone number: ________________________
Website: __________________________________________________________________________________
E-Mail: ____________________________________________________ Email is our main form of communication.
Address:___________________________________________________________________________________
City: _________________________________________________State: ________________ Zip: ___________
* APPLICATION ENTRY FEE (This fee is non refundable even if you are not accepted into ARTS IN THE PARK
2012. There shall be no exceptions.) :
A. $50.00 PER ARTIST for early application received by the Committee by the DEADLINE on Tuesday, November
1, 2011 OR postmarked on or before Monday, October 31, 2011.
B. $75.00 PER ARTIST for late application received by the Committee AFTER November 1, 2011. Late
applications must be postmarked on or before the second DEADLINE on Friday, December 30, 2011.
A second or third adjoining booth space fee is $50.00 each.
I would like one additional adjoining space if available. Yes ___ No___
I would like two additional adjoining spaces if available. Yes ___ No ___
If we have reached maximum number of artists, then your application may be placed on the WAITLIST and
considered only if an accepted artist cancels. (There will be no refund of any fees once your application comes in, even if
you are placed on the WAITLIST or if you are not accepted.) We will contact you as early as possible IF any spaces become
available. Please keep in mind that such contact may come as late as 2-3 days before the show. If you cannot work on short
notice, then the waitlist may not be the best option for you. If we call you from the waitlist to ask if you would like to participate in
the show, then you have the option to turn us down. If you do not indicate Yes or No below, then you will not be placed on the
waitlist.
ALL FEES ARE NON-REFUNDABLE UNDER ALL CIRCUMSTANCES including those on the waitlist.
There are no fees other than those listed above.
* I understand that the hours of the show are from 10:00 a.m. until 6 p.m. I agree to keep my booth open for
business until 6 p.m.
*SPACES: Each accepted artist will be provided a 12’ x 12’ space in the park to display his or her art. A booth,
canopy, and display fixtures are not required but are allowed. Artists may not share an entry fee, but they may share
a display space if they desire. NEW!! THE COMMITTEE WILL ASSIGN SPACES to all artists. All artists’ spaces will
be marked. No artist is allowed to move his or her space for any reason or he or she will be asked to leave.
*PHOTOS OF WORK: Submit four (4) photos (not slides nor CD's nor emails): three that are representative of your
current work and one of your display setup. Include a self-addressed stamped envelope if you would like your
photos returned.
A limited number of Volunteers may be available to assist set-up as needed by special request only on this
application and based on need. Since volunteers will be assigned to the artist prior to the show, a request made the
day of the show shall not be honored.
_____ I request a volunteer to assist with setting up. _____ I request a volunteer to assist with breaking down.
Explain reason: __________________________________________________________________________
Category of work (check all that apply for mixed media). If you check other, give specific description.
Mixed Media:
description
Pottery:
functional pottery
non-functional
tiles
other ___________________________
Glass:
blown
stained
painted or etched
other ___________________________
Jewelry:
metal
clay
fused glass
mineral
gem
other ___________________________
Painting:
oil/acrylic
watercolor
other ___________________________
Sculpture:
Medium:____________________________
Photography
Description: ________________________________________________________________________________
Other:
Description: ___________________________________________________________________________________
A Biography: Please include (on another sheet paper) a short biography, your work and how you make your work.
This could be beneficial in acquiring additional press for you during your events.
Jewelry and Photography: Please include a step-by-step outline of how you make your jewelry from start to finish,
as well as photos illustrating these steps. Having this information complete with your submission will allow the jury to
make an informed decision. If you make all your own beads, cut your stones, etc. be proud and let us know, it might just
impress the jurors in your favor.
RELEASE: The undersigned does forever discharge and release, the City of Atlantic Beach, the Cultural Arts
and
Recreation Committee, and all participating sponsoring organizations from any and all manner of actions, suits, damages or claims
whatsoever arising from any injuries to myself or any loss or damage to the property of the undersigned which may be sustained by the
applicant in consequence of being allowed to participate in “Arts in the Park.” If accepted, I give permission to use my name, business name,
and photographs for the purpose of publicizing this event in the media, print and on the Internet in addition to agreeing with all of the
conditions set forth in this application. I understand there will be no refund of any kind to accepted artists for cancellation. I have read the
Rulesand Details on pages 3 and 4 of this document and agree to abide by them.
�
I have read the ARTS IN THE PARK! 2011 Rules and Details (pages 3 & 4 of this document.) Check box.
Signature: ______________________________________________________ Date:______________________________
Return pages 1 & 2 along with 1) A check for appropriate amount made out to “City of Atlantic Beach”;
2) Four clear photos of your art including set-up; and 3) A stamped, self-addressed envelope for return of photos.
MAIL TO: City of Atlantic Beach
Cultural Arts and Recreation Advisory Committee
716 Ocean Blvd.
Atlantic Beach, FL 32233-5445
For further information, contact the Department of Recreation & Special Events office:
Timmy Johnson (904) 247-5828, email recreation@coab.us
Jolyn Johnson (904) 514-2388, email artsjolynjohnson@bellsouth.net
(For office use)
Date entry received Receipt # Amount enclosed Check #
RULES
1. ALL entry forms must be accompanied by three photos (4"x6" or 5"x7") of your work, one photo of your outdoor
display, the application entry fee ($50.00 or $75.00, and extra space fee, whichever applies), and a self-addressed
stamped envelope. Photos must represent the art that will be exhibited. Photos should provide a full view of your display
and show work clearly. Entries without an example of an outdoor display photo will not be reviewed. The application fee
will not be returned to the artist under any circumstances, even to artists on the wait list .
There is a $30.00 charge for any returned check.
2. The Atlantic Beach ARTS IN THE PARK is open to all artists. The event will be limited exclusively to original work
created by the artist such as paintings, drawings, and photography, jewelry (no plastic or plastic beads), printmaking, sculpture,
metal, and wood creations.
3. All work must be original, hand-crafted, and created by the artist him/herself. Kits, imports, molds, and mass
produced items will not be accepted. This rule is strictly enforced.
4. All categories shall be reviewed and screened prior to acceptance.
5. The approved artist or his or her designee must occupy his or her booth at all times. Volunteers will be available to
cover your space for a 10 minute personal break, but will not be responsible of any sale of art.
6. An accepted artist is a commitment to display his/her works during ALL scheduled hours of the festival 10 a.m. - 6 p.m.
There are to be No Refunds issued for cancellations. Acceptance into ARTS IN THE PARK 2011 will not guarantee
admission into ARTS IN THE PARK 2012.
7. Payment in full is due with the application form. If more than one artist is sharing a space, please include check for
both artists. If more than one space is requested, please include check for the additional space.
8. All artists are responsible for providing, setting up, and breaking down, their own display (tables, chairs,
canopies and booths). The display must be sturdy enough to withstand weather and crowds, minimizing any potential
for injury. Each artist is responsible for his/her own display in case of loss or damage.
* Artists must provide and display their personal or company name on their space set-up.
The City of AtlanticBeach will not provide signs of any kind for artist space.
9. Artists are allowed to sell their art at the event and are responsible for the collection, receipt, and safekeeping of
funds. The City of Atlantic Beach is not responsible for loss of receipts.
10. Artists will leave their exhibit space clean. Artists will dispose of all trash in a waste container after the event.
11. CHECK-IN on the day of the event begins at 7:30 a.m. Volunteers will check you in at your assigned booth.
Artists will confine their display to their space (12 x 12) and will not take up any additional space. The display or booth shall not
interfere with your neighbor’s space. Electricity is not available at the park.
12. The artist’s display must be set up prior to 10:00 a.m. Artists are required to keep their displays ‘open’ until the
end of the event. Artists must exhibit in the space as provided. Any artist who changes the location of a space without
permission will be removed from the event.
13. You may park your vehicle along-side the park near to your space for unloading purposes ONLY. Please remove
your vehicle immediately after unloading. Artists will park only where designated. Artist parking is allowed north of
Country Club Lane. Signs will indicate where you may park. Space on the east and west sides of the park are reserved
for your visitors only. Vehicles will not be permitted to drive into the park itself.
14. There will be strict enforcement of Setup and Breakdown times. Breakdown will not begin until the end of the show
at 6 pm and must be completed by 7 pm.
If any artist perceives a need to leave prior to the end of the event, please do not make application.
Any artist who begin breaking down prior to end of the event will NOT be invited back to ARTS IN THE PARK in the future.
15. Due to liability issues, exhibitors are not allowed to bring pets or any animal to the festival site.
16. If you have a problem at the event, please contact a volunteer or the staff at the check-in table immediately. We are
here to ensure a safe and fun event for all concerned.
17. All rules will be strictly enforced. Failure to comply with the rules or unruly behavior (including intoxication or
verbal abuse) by the exhibitor or any assistants will cause immediate expulsion from the event and eliminate exhibitor
from future Atlantic Beach sponsored events. Management reserves the right to make the final interpretation of all rules.
of all rules.
Details
ADVERTISING: We are committed to print ads in local and regional newspapers, calendars of events,
Internet, public announcements, and advertise on television and radio. We commit to distributing posters
to as many store fronts as we deem appropriate. If any artist believes we have missed a part of town,
he/she may volunteer to do so to pick up posters and place them at well travelled areas.
IF ANY ARTIST WOULD LIKE TO WRITE A PRESS RELEASE REGARDING THE IMPORTANCE OF
ART IN THE COMMUNITY AND/OR ABOUT HIS OR HER OWN ART, WE WILL BE HAPPY TO REVIEW IT.
IF IT IS ACCEPTED WE WILL MAKE EVERY EFFORT TO HAVE IT PUBLISHED IN LOCAL PUBLICATIONS.
DATE: Saturday, April 28, 2012 from 10:00 a.m. to 6:00 p.m.
RULES: The rules are included with your entry form. The rules will be enforced. A signed entry is a
commitment to the rules of the event.
The Cultural Arts committee reserves the right to make final interpretations of all rules of eligibility. The
committee has the right to exclude any exhibitor not abiding by the rules, to limit the entries in any
categories, to remove any work considered inappropriate or not consistent with the rules.
DISPLAY SIZE: Each display space is approximately 12’ x 12’. The first space is free of charge. An
additional space may be secured for a fee of $50.00, space permitting. Artists must provide their own
generator if electricity is required.
REFUNDS: No application fees will be returned under any circumstances . . . . .
whether there is acceptance or not.
CHECKLIST: ALL must be included with application in order for it to be reviewed.
A completed entry form
3 pictures representative of original work to be exhibited
1 photo of entire display
Application fee ($50.00 or $75.00, and $50 for additional booth space, whichever applies) check or
money order payable to the “City of Atlantic Beach”
Thank you for adhering to all of our policies. They are in place to ensure a smooth process for all.
If you have any further questions please contact our offices.
Directions to Johansen Park: from Atlantic Boulevard in Atlantic Beach, go north on Seminole Road for
approximately one mile. Johansen Park is at the corner of Park Terrace West and Seminole Road. Please
check website for more detailed directions and map http://www.coab.us/artsinthepark.
More information will accompany acceptance packages which will be EMAILED to you.
All applicants: Please start checking your email after jury date on Tuesday,
January 10, 2012 for information regarding your acceptance into ARTS IN THE PARK 2012.