REPAIR & RENEW GRANT FUND
Guidance Notes for Project Applicants
PLEASE READ THESE NOTES PRIOR TO COMPLETING THE APPLICATION FORM
The Prime Minister announced on 12 February 2014 a new scheme to provide grants to homeowners
and businesses that had been flooded. The Repair & Renew Grant (RRG) provides funding for
Herefordshire Council to offer up to £5,000 (including VAT) to fund additional flood resilience and/or
resistance measures for homes and businesses that have been flooded between 1 December 2013 and
31 March 2014.
The RRG will not provide funding support for general repairs from flood damage (e.g. carpets), or to
insurance excess payments.
Who can apply:
The following premises are eligible for RRG:
 Residential properties (including static caravans where it is the primary residence) where habitable
internal areas of the premise (i.e. not garages and outbuildings) have been damaged by flooding
between 1 December 2013 and 31 March 2014.
 Business (including social enterprise) and charitable organisation properties where internal areas of
the premise which are critical to the day to day operations (i.e. not storage sheds or warehouses)
have been damaged by flooding between 1 December 2013 and 31 March 2014.
Grants will be payable to the person responsible for the fabric of the property, normally the
property owner.
Criteria:
 The interior of your home or business premises must have been damaged by flooding between 1
December 2013 and 31 March 2014 (see definition above).
 The applicant must not have received other sources of public or insurance funding to establish the
same resilience and/or resistance measures applied for.
 Business applicants will need to comply with state aid regulations. To be eligible for RRG support
businesses must not have received more than £165,000 of public funding in the last 3 years. For
primary agriculture and fisheries sections the deminimis threshold is £12,400 and £25,000.
What you can apply for:
 Up to £5,000 grant funding towards 100% of the costs (including VAT) of purchasing and installing
appropriate resilience and/or resistance measures. Should you choose to implement measures that
cost in excess of £5,000, the additional costs must be met from alternative resources.
 Collaborative applications to establish community level resilience and/or resistance measures will be
supported under the scheme.
 While you are not required to seek professional advice prior to making an application, you are
strongly advised to have a survey of your property carried out to assess the flood risks and potential
solutions. Details of independent and professional surveyors are available at
http://www.environment-agency.gov.uk/homeandleisure/floods/105979.aspx and on the National
Flood Forum’s blue page directory at http://www.bluepages.org.uk. Should you choose to seek
professional advice, you can retrospectively claim up to £500 of the cost as part of your application
(within the total £5,000 including VAT that you can apply for).
 The following resilience and/or resistance items describe the most common measures that can be
applied for. When selecting measures, we strongly advise that you consider information available on
reference websites such as www.nationalfloodforum.org.uk/property-level-protection-community-tool.
The guidance will help you select the appropriate resilience/resistance measures for the type of
flooding in your area – not all of the identified measures may be appropriate for the type of flood risk
to your property, and may make limited difference to protecting or minimising the damage to your
premises. Please note that these costs are indicative. Actual costs will take into account site specific
circumstances including the size and construction of the property for which the grant is being applied
for. VAT will also need to be factored into the costs.
Property level-measures
Description of measure and type of flood risk
they are effective against
Professional Survey of Premises to
Identify Flood Risks (can be undertaken
prior to RRG application to identify most
appropriate measures and up to £500
of costs applied for retrospectively)
Professional survey undertaken to identify
property flood risk, and identify appropriate
resilience and/or resistance measures.
Flood Risk Report
Recommended for all applications.
Professional Flood Risk Report can be
commissioned after resilience and/or resistance
measures fitted to inform any future works, and/or
to submit to insurance companies to demonstrate
action taken/level of future risk.
Indicative
cost range
£s
Up to £500
including
VAT
£ varies
May be required by mortgage companies.
Watertight cover for airbricks.
Airbrick Cover
Self-closing airbrick
Where there are existing air bricks, usually
properties with suspended floors.
Replacement airbrick that automatically closes to
prevent flooding.
Where there are existing air bricks, usually
properties with suspended floors. Although
more expensive than airbrick covers their
advantage is that they are self-deploying if the
occupier is absent.
Inflatable device to insert in U bend of toilet to
prevent sewage backflow.
Sewerage Bung
£20-40
£50-90
£30-50
Appropriate where surcharged sewers cause
sewage to back flow into downstairs toilets.
Seal to prevent sewage backflow.
Toilet Pan Seal
Non-return valves 12mm overflow pipe
Non-return valves 110mm soil waste
pipe
Non-return valves 40mm utility waste
pipe
Septic tank resistance
Appropriate where surcharged sewers cause
sewage to back flow into downstairs toilets.
Valve prevents backflow via overflow pipe.
Appropriate to stop flood water entering a
property through cistern overflow pipes.
Prevents backflow via soil waste pipe
Non-return valves inserted into the external
foul drain prevent sewage backing up into the
property.
Valve prevents backflow via waste pipe.
Prevents flood water backing up through
washing machines etc.
Enhancement to properties served by septic tanks
to make these tanks more resistant; such
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£60-80
£70-110
£550-650
£80-120
£ varies
Property level-measures
Description of measure and type of flood risk
they are effective against
Indicative
cost range
£s
measures can include Isolation valves or changes
to venting above flood level.
Silicone gel around openings for cables
etc.
Water resistant repair mortar
Re-pointing external walls with water
resistant mortar
Waterproof external walls
Replace sand-cement screeds on solid
concrete slabs (with dense screed)
Replace mineral insulation within walls
with closed cell insulation
Replace gypsum plaster with water
resistant material, such as lime
Sump Pump
Appropriate for all properties that are served
by septic tanks.
Prevents flooding via openings for cables to
access properties.
£80-120
Appropriate for all properties where it is
proposed to implement resistances measures.
Water resistant mortar used to repair walls and
improve future resistance.
Appropriate for all properties where it is
proposed to implement resistances measures.
Will need to be considered if walls are in need
of repair.
Improve water resistance through using water
resistant mortar to re-point walls.
Appropriate for all properties where it is
proposed to implement resistances measures.
The porosity of the brickwork needs to be
considered.
With
porous
brickwork
waterproofing of external walls may need to
be considered.
Membrane fitted or other alteration to make
external walls water resistant
Appropriate for all properties where it is
proposed to implement resistances measures.
May need to be considered if existing brick is
porous.
Dense water resistant screed to replace sandcement screed
Appropriate for solid ground floors.
Replacement of wall insulation with
resistant insulation.
£80-120
£150-250
£200-400
£670-740
water
£720-800
Appropriate where mineral insulation may
become subject to water damage.
Replace existing plaster to water resistant
material in property.
Appropriate for conventionally plastered walls
where resilience measures are being
implemented. Consideration should be given
to this measure if it has been necessary to
strip the existing plaster.
A pump used to remove water that has
accumulated in a water collecting sump basin
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£4,280-4,740
£400-600
Property level-measures
Description of measure and type of flood risk
they are effective against
Indicative
cost range
£s
Latest experience indicates that pumps are an
important element in reducing damage if
resistance measures are not 100% effective.
For suspended floors they should be used to
keep the flood water below the underside of
the floor. For solid floors sumps need to be
provided. It is highly probable that the power
supply can fail. Backup battery systems are
available but for extended loss of power are
also likely to fail. Emergency generation is an
alternative consideration but needs to be
carefully implemented to avoid the danger of
carbon monoxide poisoning.
Guard fitted to doors to resist flooding
Demountable Door Guards
Automatic Door Guards
Permanent Flood Door
Demountable Window Guards
Replace ovens with raised, built-under
type
Replace chipboard kitchen/bathroom
units with plastic units
Move electrics well above likely flood
level
Appropriate for provision of flood resistance.
Careful consideration needs to be given to
large patio doors.
Door guards that automatically close to prevent
flooding
Appropriate for provision of flood resistance.
Careful consideration needs to be given to
large patio doors. The advantages of these are
that they automatically deploy if the occupier
is absent. However see comments on sump
pumps.
Permanent additional doors with locks and seals
to resist flooding
Appropriate for provision of flood resistance.
Careful consideration needs to be given to
large patio doors. The advantages of these are
that they are permanent at your home or
business.
Guard fitted to window to resist flooding
Raising oven off floor above flood level
Applicable as a resilience measure. Note the
comments on pumps and the possibility of
some
internal
flooding
of
resistance
measures, especially where the floors are
solid.
Fit plastic kitchen and/or bathroom units to
minimise water damage.
£500-900
£1,000-2,000
£ varies
£500-900
£700-780
£5,000-5,520
Applicable as a resilience measure. Stainless
steel units are also a consideration.
Re-wiring of electrics (such as socket points)
above flood level.
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£760-840
Property level-measures
Description of measure and type of flood risk
they are effective against
Indicative
cost range
£s
Appropriate as a resilience measure. Note the
comments on pumps and the possibility of
some
internal
flooding
of
resistance
measures, especially where the floors are
solid.
Raise boiler above flood level.
Mount boilers on wall
Move service meters above likely flood
level.
Applicable as a resilience measure. Note the
comments on pumps and the possibility of
some
internal
flooding
of
resistance
measures, especially where the floors are
solid.
Raise service meters above flood level.
Applicable as a resilience measure. Note the
comments on pumps and the possibility of
some
internal
flooding
of
resistance
measures, especially where the floors are
solid.
Replace floor (including joists) to make water
resistant.
Replace chipboard flooring with treated
timber floorboards
Appropriate as a resilience measure. Also
note the comments on pumps. Due to the
likely period of time the timber could be
immersed in flood water advice should be
sought on the best products for this.
Replace floor including joists with treated timber
to make it water resilient
Replace floor including joists with
treated timber to make it water resilient
Appropriate as a resilience measure. Also
note the comments on pumps. Due to the
likely period of time the timber could be
immersed in flood water advice should be
sought on the best products for this.
Install damp proof course to resist groundwater
flooding.
Install chemical damp-proof course
below joist level
Replace timber floor with solid concrete
In older properties there may be no damp
proof course. Installing a chemical damp
proof course is a way to address this problem
where there is a suspended floor.
Replace wooden flooring with concrete.
Appropriate for properties with existing timber
suspended floors. This can be considered to
be both a resistance and a resilience measure.
This is obviously an expensive option. Unless
flooding is frequent, when the high cost could
be justified against the cost of damage, other
protection
measures
might
be
more
appropriate.
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£1,080-1,200
£1,620-1,800
£920-1,020
£3,490-3,850
£6,250-6,910
£8,210-9,070
Property level-measures
Description of measure and type of flood risk
they are effective against
Indicative
cost range
£s
Driveway gate or garage barrier to resist flooding.
The use of a driveway gate could be
considered where there are problems with
bow waves from traffic. In combination with a
resistant boundary wall it could be used to
create a barrier around the property.
Consideration needs to be given to the fact
the underlying geology is sands and gravels
Garage/Driveway Barrier
£2,000-3,000
which are porous. Thus wall foundations may
need to be deep to reduce seepage or pumps
need to be installed. It is strongly
recommended that advice is sought before
adopting such a solution. Garage barriers act
as resistance measures. The can be selfactivating (at a cost). As with other resistance
measures it should be noted that pumps may
need to be utilised as well.
Other measures may also be effective and value for money, you may wish to discuss options with your
insurance company and/or a professional surveyor.
Where appropriate, we recommend that homeowners and businesses use products that carry the BSI kite
mark for flood protection products (PAS1188) or similar standards.
How to apply and supporting documentation
The application form should be completed and submitted to Herefordshire Council by email to
businessrates@herefordshire.gov.uk or posted to Business Rates Flood Recovery, PO Box 224,
Hereford HR1 2XW. All applications must be submitted by 31 July 2014 to ensure sufficient time for the
works to be carried out; applications submitted after this date may be considered depending on
circumstances. All works to be completed and funding claimed by 31 March 2015.
Applications should be submitted with photographic evidence and three like for like quotes for
each of the resilience and/or resistance measures (including installation costs and VAT) applied
for. If you have not selected the cheapest available quote, you should explain why in the application
form (question 7).
The quotes must:
 Be independent of the applicant
 Be comparable (e.g. of same or similar specification (quality), size, quantity, units)
 Be dated (within the last six months)
 Show the supplier’s address, telephone number and contact details
 Give the VAT number (if the supplier is VAT registered and VAT is charged on the quote)
 Show the supplier’s company registration number (if they are a limited company)
Should you need any guidance or assistance in completing the form please contact the Delegated
Grants & Programmes Team on 01432 260753 or email delegatedgrants@herefordshire.gov.uk.
How will applications be assessed?
Herefordshire Council will assess each application to ensure that the applicant is eligible (property
flooded between 1 December 2013 and 31 March 2014), meets the criteria of the fund outlined above,
and represents value for money (costs in line with expectations). Herefordshire Council will aim to
assess each application within 20 working days of receipt of a completed application (including all
required supporting information), subject to the volume received.
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When can I start to purchase and install the equipment?
Wherever possible, you should not incur any costs for purchase and installation of resilience and/or
resistance measures before your application has been approved and you have been formally notified
(letter or email). Should you incur costs before your application is considered, you do so at your own risk
that your application may not be approved, and therefore the expenditure may not be recoverable.
Herefordshire Council and/or Defra do not have any liability for costs incurred prior to the submission
and approval of an RRG application.
However, we realise that some people that have flooded since 1 December 2013 and 31 March have:
 Already installed eligible resilience and/or resistance measures before the RRG was announced or
launched.
 Had to install flood resilience and/or resistance measures as part of repair works to premises that
had to proceed before the RRG was launched or an application decision could be reached.
In these circumstances a retrospective application can be made where you can demonstrate that the
value for money was achieved. Any payment of grant against retrospective costs is dependent on a
successful application being submitted and approved.
Should your application not be approved, you will not be able to recover costs incurred. Herefordshire
Council and/or Defra do not maintain any liability for any expenditure prior to the submission and
approval of an RRG application.
If approved, how/when do I claim the grant?
If your application is approved, you will be sent an offer agreement outlining the details of your grant
application. Upon receipt of your signed agreement, you can purchase and install the flood resilience or
resistance measures applied for in line with the quote you selected and submitted with your application.
A random sample of all works will be inspected to ensure that the proposed works have been properly
implemented. If during the inspection it is found that you have not installed the relevant equipment, or it
is no longer in situ, we may seek the recovery of the original grant funding.
What is the deadline for the project to be completed?
Applications can be submitted at any time between 1 April 2014 and 31 July 2014. All works to be
completed and funds claimed by 31 March 2015.
Sources of Further Guidance
Prior to implementing any flood resilience and/or resistance measures (whether through the RRG or at
your own cost) it is strongly advised that you seek some guidance as to the most appropriate means of
protecting your premises. Flooding can occur for a wide variety of reasons, and you could install
resilience and/or resistance measures which will make no or very little difference to protecting your
premises in the future. It is very unlikely that Property Level Protection will prevent future flooding to your
home or business, but informed resilience and/or resistance measures can reduce the level or risk or
damage incurred.
There are a wide range of sources of information available to you;
 Insurance Company Advice - Your insurance company may be able to offer advice during an
assessment visit, or through a helpline. A number of insurance companies have established free
advisory services following the recent flooding.
 Environment Agency Website - www.gov.uk/environment-agency
 Prepare your property for flooding guide - http://a0768b4a8a31e106d8b050dc802554eb38a24458b98ff72d550b.r19.cf3.rackcdn.com/geho1009brdl-e-e.pdf
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REPAIR & RENEW GRANT FUND
Application Form
Please ensure you are eligible for the Repair & Renew Grant by reading the guidance
notes prior to completing this form, or seeking and committing to any payments.
1. Applicant Information
Name of Applicant:
Business Name (if applicable)
Are you responsible for the fabric of the
building? (Yes/No)
Address:
Postcode:
Telephone Number
Mobile:
Email:
2. Property Flooded
Address of property applying (if
different from above), including
postcode
Date property was initially flooded
3. If you know the direct cause of the flooding, please tick below. If you do
not, we recommend that you have a survey.
Blocked/overwhelmed river
Blocked drainage
Groundwater
Extreme rainfall
Surface runoff
Other (please specify)
4. Please briefly describe the primary damage that was caused.
5. Is your grant application for:
Resilience/resistance measures that you will install in the future should your grant be
approved? (Yes/No)
For resilience/resistance measures that you have already purchased and installed
following the flooding (retrospective application) (Yes/No)
6. Please indicate which of the available resilience/resistance measures you intend to install or
have installed (if a retrospective application), and cost (including VAT).
Three itemised like for like quotes should be provided with your application to support the identified cost.
Alternatively, retrospective applications should answer question 7.
Please note that the maximum grant that can be applied for is £5,000 (including VAT costs). Any
costs incurred above £5,000 will need to be met from your own funds. You will need to include
VAT costs to your calculations.
Cost
Cost
Resistance Measures
Resilience Measures
£s
£s
Demountable Door Guards
Replace sand-cement screeds on solid
concrete slabs (with dense screed)
Demountable Window Guards
Replace chipboard flooring with treated
timber floorboards
Airbrick Cover
Replace floor including joists with treated
timber to make water resilient
Sewage Bung
Replace timber floor with solid concrete
Toilet Pan Seal
Raise floor above most likely flood level
Sump Pump
Replace mineral insulation within walls with
closed cell insulation
Re-pointing external walls with water
Replace gypsum plaster with water resistant
resistant mortar
material, such as lime
Waterproof external walls
Install chemical damp-proof course below
joist level
Automatic Door Guards
Replace doors, windows, frames with waterresistant alternatives
Permanent Flood Door
Septic Tank resistance or resilience
measures (such as isolation valves, venting
above flood level etc.)
Automatic Window Guards
Mount boilers on wall
Self-closing airbrick
Move washing machine to first floor
Non-return valves 110 mm soil waste
Replace ovens with raised, build-under type
pipe
NRV 40 mm utility waste pipe
Move electrics well above likely flood level
NRV 12 mm overflow pipe
Move service meters well above likely flood
level
Garage/Driveway Barrier
Replace chipboard kitchen/bathroom units
with plastic units
Professional advice on flood
Flood Risk Report
resistance/resilience
Silicone gel around openings for cable
etc
Water resistant repair mortar
Any Other Measures (please specify)
Total Cost of Resilience/Resistance Measures implementing
Total Amount of Grant Applying For if different (maximum £5,000 including VAT)
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7. Three itemised like for like quotes for the purchase and installation of the identified
measures should be included with your application. If you have not selected the cheapest
available quote, please briefly explain why.
8. FOR RETROSPECTIVE APPLICATIONS ONLY – If you are applying for works that have
already been undertaken, please briefly describe how you ensured value for money (for
example, you used your insurance company contractor, or you sought quotes from a range
of providers. Evidence of quotes and invoices should be included with your application.
9. Have you received any alternative funding (such as previous grant funding,
or insurance claim payment) for any of the equipment you are applying for
grant funding for? (Yes/No)
If yes, please specify and state why also seeking Repair & Renew Grant support.
10. FOR APPLICATIONS BUSINESS PREMISES ONLY – Have you received any other public grant
funding during the last three years? If so please specify what for and the amount received.
11. Should your application be approved, please indicate the month you expect to make a grant
claim. Grant claims can only be made once the installation has been fully completed and
contractors paid from your own fund.
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Declaration
To the best of my knowledge, the information in this form and all other information given in
support of this application is correct. I confirm that that I understand the purpose of this form
and the reasons for the collection of my/our personal data (to the extent that this form
contains information which is personal data for the purposes to the Data Protection Act
1998) and that I agree to my/our personal data being used as stated.
If any information changes I will inform Herefordshire Council immediately.
Warning – if you knowingly or recklessly make a false statement to obtain grant for
yourself or anyone else you risk prosecution, and the recovery of all grant payments.
By signing this form you are agreeing that you have read and agree with the above
declaration.
Name :
Signature:
Date:
Your application will be assessed on the information provided.
Once completed, please return this form on or before:
5pm on Thursday 31 July 2014
Please return the form to:
Business Rates Flood Recovery, PO Box 224, Hereford HR1 2XW
businessrates@herefordshire.gov.uk
Should you need any guidance or assistance in completing the form please contact
the Delegated Grants & Programmes Team on 01432 260753 or email
delegatedgrants@herefordshire.gov.uk.
This information can be made available in Braille, large print, on tape and in other
languages. To request a copy, please contact the Delegated Grants & Programmes
Team.
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