Australian High Commission
Kiribati
APPLICANT INFORMATION PACK
FOR
Property Administration Manager
Date Advertised: 13 November 2015
The closing date for applications is 4pm, 4 December 2015
CONTENTS
Employment Package…………………………………………………………….2
About the Position……………………………………………………………...3-4
Selection Criteria…………………………………………………………………4
Additional Information………………………………………...............................5
How to Apply………………………………………..............................................5
Application Cover Sheet…………………………………….................................6
Page 1 of 6
EMPLOYMENT PACKAGE
The Australian High Commission in Kiribati is seeking a dynamic and high
performing professional to fill in the position of a Property Manager.
The successful candidate will be employed by the Australian Government as part of
the Department of Foreign Affairs and Trade (DFAT). The Department aims to be an
employer of choice by offering excellent conditions of employment and support to its
staff. Some of the key aspects of the employment package offered for the vacancy are
described below.
Contract Term: The position is full-time/permanent, subject to a completion of a six
(6) months probationary period.
Salary: The Salary offer for the successful applicant will be in accordance with the
DFAT Kiribati locally engaged staff ‘work level salary scale’. The salary range is
from $17,592 AUD to $21,138 AUD (LE4) or $22,694 AUD to $25,898 AUD (LE5).
A performance bonus may be payable upon exceptional performance.
Annual/ Recreation Leave: Accrues at 20 days per year.
Personal Leave: Employees are entitled to 20 days per annum. This encompasses
sick leave and carer’s leave.
Other Leave Entitlements: These include compassionate, maternity, adoption and
parental leave.
Superannuation: Employees are entitled to a superannuation contribution of 7.5% of
salary, which is paid into the Kiribati Provident Fund.
Page 2 of 6
ABOUT THE POSITION
The Property Administration Manager manages a small team to ensure that the
Australian High Commission offices and grounds, staff residences, equipment,
furnishings and official vehicles are safe, well maintained and reliable.
POSITION DESCRIPTION
Work level classification LE4-5
The key responsibilities include the following:
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Coordinate and supervise maintenance of all Australian High Commission
(AHC) properties;
Liaise with the Canberra-based facilities management contractor and local
contractors in regards to work being undertaken for the AHC;
Develop and maintain an asset management plan;
Develop and maintain inventories of furniture, plant and equipment;
Undertake regular inspections of properties and plan for the replacement of
worn, damaged or obsolete items in accordance with DFAT procurement
rules;
Maintain adequate equipment, tools and supplies to facilitate minor
maintenance tasks;
Manage property related budgets and allocations by preparing plans and
estimates and monitoring expenditure;
Coordinate property related procurement, shipment and payment processes
Maintain the post key register;
Assist with property leasing as required;
Manage maintenance of the Chancery and Chancery Annex gardens and
grounds, including the recreation facilities (swimming pool and tennis court);
Manage a small team in the property section including performance
management, training and workflow planning;
Manage the allocation of fleet vehicles. Monitor vehicle and fuel usage.
Allocate drivers and vehicles as required; and
Arrange the repair, servicing and maintenance of all fleet vehicles, including
the boat.
Page 3 of 6
Qualifications/Experience
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Facilities Management experience;
Ability to establish priorities and manage multiple tasks to meet deadlines;
Good understanding of building and mechanical terms;
Ability to train and mentor staff;
Strong computing skills;
Excellent customer service and interpersonal skills;
Good English language skills;
Building or other trade qualifications or experience would be an advantage;
A valid driver’s licence for Kiribati (motor cars) with a clean record;
Good communication skills are essential.
SELECTION CRITERIA
Applicants must provide a statement of claims to address each of the selection criteria
below. Responses to each individual selection criterion must not exceed half a page
and should provide a tangible example that demonstrates relevant experience.
1. Highly developed computer literacy skills with good understanding of core
Microsoft applications. (MS Word; MS Excel; MS Outlook).
2. Demonstrates high level of organisational skills with the ability to prioritise,
delegate, plan and multi-task.
3. High level interpersonal, oral and written communication skills with an
emphasis on liaison, communication and stakeholder engagement
4. Ability to successfully lead a small team to effectively achieve anticipated
results.
5. Demonstrated experience in managing Facilities and Property.
Page 4 of 6
ADDITIONAL INFORMATION
Questions concerning the employment package should be directed to
Ms MariaAriti Ioakim, Human Resources Officer at the Australian High Commission
via email AHC.Tarawa@dfat.gov.au or by phone +68621184 ext 222.
Additional information about the Australian High Commission in Kiribati can be
found at www.kiribati.embassy.gov.au.
Additional information on DFAT may be found at www.dfat.gov.au.
HOW TO APPLY
All applications should include:
1. An application letter that expresses your interest in the Position
2. Your statements of experience to address each selection criteria (no more than
half a page per criterion);
3. Your current resume;
4. A copy of relevant educational qualifications (originals must be available to
sight at interview if required); and
5. A completed and signed application cover sheet.
UPON COMPLETION
Applications should be sent by email to:
Ahc.tarawa@dfat.gov.au
If email is not available, please deliver to:
HR Manager,
Australian High Commission
Bairiki, Tarawa
Page 5 of 6
APPLICATION COVER SHEET
Position
Date Advertised
Application Due
Property Administration Manager
13 November 2015
Friday 4 December 2015
APPLICANT DETAILS
Family Name
Given Name (s)
Contact Number
Please note that a phone
contact number must be
provided
Home:
Work:
Mobile:
Address
Email Address
CHECKLIST
(Please tick each box when completed)
1.
2.
3.
Application cover sheet completed.
Current resume attached.
Statement of experience addressing the selection criteria (no more than
half a page per selection criteria).
4.
Copy of relevant educational qualifications (originals must be available to
sight at interview if required).
5. Signature:
Page 6 of 6
Date: