2016 Information Package – Sportsfields
Community Services – 7th Floor
City Hall 200 King Street W
PO Box 1118
Kitchener ON N2G 4G7
Phone (519) 741-2200 ext. 7398
TTY 1-866-969-9994
Fieldbookings@kitchener.ca
Table of Contents:
Welcome............................................................................................................................................ 2
2016 Field User Fees.......................................................................................................................... 2
Terms and Conditions – Sport Field Rental ....................................................................................... 3
Behavior Management Policy ........................................................................................................... 6
Insurance ........................................................................................................................................... 7
Licensing – What activities in the City parks require it? ................................................................... 8
Athletic Fields and Diamond Amenity Descriptions .......................................................................... 9
Tournament/Event Booking Requirements .................................................................................... 11
How to … Check Field Availability and Make Payments Online ...................................................... 12
Facility Request Forms...........................................................................................................................13
Deadline for submitting application for “A” fields and tournaments is March 4, 2016.
Deadline for “B” fields is April 8, 2016.
On April 18, 2016 all fields will be available on a first come first serve basis.
“A” Fields open May 9, 2016 weather permitting.
“B” Fields open May 2, 2016 weather permitting.
Woodside Park: Booking requests for minor affiliated sport groups are due on February 5, 2016.
All other requests are being accepted on February 12, 2016.
Woodside will open March 21, 2016 weather permitting.
1
Welcome
There are a number of sports fields throughout the City of Kitchener that can be used to hold practices,
games or tournaments for various sports such as baseball, soccer, field hockey, rugby, ultimate and
lacrosse.
Our group of staff carefully maintains the sports fields so that they are well groomed and safe for all.
Our sports fields are ranked in different categories depending on the level of maintenance a field
receives. The more features (example: irrigated fields, regular line paintings, or lights) the higher the
grade. Our fields are rated either “A”, “B” or “S”, with “A” fields being the top grade. “A” and “B” fields
are owned and maintained by the City while “S” fields are owned by the Waterloo Region District School
Board or the Waterloo Catholic District School Board.
With a number of ball diamonds and athletic fields available to book there is surely a spot in the City of
Kitchener to accommodate your sporting event or fundraiser. To check availability online please got to
page 12 for directions, or to book a field, please call the Facility Scheduler at 519-741-2200 ext. 7398.
2016 Field User Fees
Rates are per hour
HST not included
DIAMONDS / HOUR (HST not included)
A1
52.52
B
17.04
A2
47.12
S
13.72
ATHLETIC FIELDS - SOCCER/FOOTBALL FIELDS etc. / HOUR (HST not included)
A1 and Centennial Field
60.27
B1
13.81
A2
32.08
S1
24.03
WOODSIDE – Synthetic Fields
81.59
S2
8.19
BUDD INDOOR / HOUR (HST not included)
Prime Time
119.47
Non-Prime Time
55.45
Budd Lounge
43.00
OTHER CHARGES (HST not included)
Lights – Centennial Only – cost is per 2 hour booking
57.61
Other services such as portable toilets, additional field lining, grooming and so on are extra. Please call 519-741-2200
ext. 7398 for more information.
2
Terms and Conditions – Sport Field Rental
The following conditions are acknowledged and agreed to by the Licensee:
1. Application: may not be accepted by the City unless filled out and signed at least two weeks prior to the
proposed date of the user. Tentative bookings will be honoured by the City for a maximum of 48 hours when
received by the Facility Scheduler.
2. Booking Deadlines: for submitting application for “A” fields and tournaments is March 4, 2016.
Deadline for “B” fields is April 8, 2016.
On April 18, 2016 all fields will be available on a first come first serve basis.
Fields open May 2, 2016 weather permitting.
Woodside Park: Booking requests for minor affiliated sport groups are due on February 1, 2016.
All other requests are being accepted on February 15, 2016
Fields will open March 12, 2016 weather permitting.
3. Facility Rules: will ensure that all members are aware of the facility rules and that behaviour will be supervised
and controlled to make sure they are followed as per terms of this agreement.
In addition to any other activities prohibited by a City Policy, the following activities are not permitted:
a) Drinking alcohol or having open containers of alcohol in non-licensed areas and in particular, the
dressing rooms, sportsfields or parking areas;
b) The posting or displaying of offensive material;
c) Contravention of the City’s Behavior Management Policy;
d) The breaching of any law, statute, and/or by-law (including any by-laws respecting the prohibition
of smoking unless an exemption has been granted by the City and/or the Region in advance); and,
e) Any other activity that, in the sole opinion of City staff or representative of the City, is
inappropriate with such activity not ceasing immediately upon being so advised including those
activities set out in a City policy respecting appropriate behavior on City property.
Any breach of the terms of this Agreement by the Licensee or any members of his/her group (including invitees)
may, at the City's sole discretion, result in immediate termination of this Agreement by the City and forfeiture of
any funds held by the City. However, such termination shall not limit or restrict any other rights or demands the
City may have under this Agreement.
Any exception or deviation from the above must be approved, in advance, by the City of Kitchener’s Council.
4. This Licence and the rental times are not transferable and the Licensee is not permitted to sublet field time
without the prior written consent of the City.
5. Safe Playing Surface: The licensee or their designate is responsible for inspecting the sportsfield prior to each
use to ensure it is a safe playing surface and take the steps necessary to make a safe playing surface if able to do
so (e.g. remove broken glass). If the nature of the unsafe conditions is such that it cannot be easily rectified, the
licensee must not play on the sport field and must report the condition of the field to the facility scheduler the
next business day. Parents and players can assist the City in maintaining better quality fields by understanding
the need to adhere to guidelines and booking policies.
6. Garbage/Litter: Failure to leave the facility in condition in which it was found could result in charges back to
your group for staff clean up. Recycling containers will be phased in throughout the year. Please use recycling
containers where provided.
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7. Cancellation/ Changes:
Cancellation by the City of Kitchener
The City reserves the right to cancel this Agreement or any booked times upon notification to the Licensee at
least Five (5) Business Days prior to the date of Use. The City reserves the right to cancel the field with less
than five (5) days notice if circumstances are beyond reasonable control of the City (which includes power and
mechanical failure, field conditions, building damage, delayed start times and labour disputes), in which event
any deposit or fee paid for the cancelled booked times shall be refunded to the Licensee and the City shall not
be liable to the Licensee for any loss or damages.
Rain Out: The Community Services Department will determine if a sport field is unplayable by looking for
the following criteria: visual pools of water on the surface of the field, water sponging under foot when
walking on field, the Game Official deems the sport field to be unsafe for play, there is lightning, or the
Community Services Department determines a field is unplayable. If your group arrives at a sports field
with these conditions in existence do NOT play. This is a safety factor and you might cause damage to the
sport field. The field will be closed if the City’s field supervisor deems there will be damage to the sport
field. The permit holder shall pay for all damages to the sport field arising from this type of facility abuse.
The Community Services Department attempts to post closed fields with a ‘Field Unplayable’ sign,
however with so many locations postage may not get posted in time. For field closures please check
online at: www.kitchener.ca/fieldclosures
Cancellation by the Licensee
Cancellations made by the licensee fall into three categories:
(1) Cancellations: Unless notification of any cancellation (except the below outlined categories) is
received in writing from the Licensee by the City's Facility Scheduler at least five working days prior to
the date of use. The Licensee must pay for the cancelled field rental, and the City may apply any
funds it holds for other rentals towards the cancelled rental, and demand replacement of those funds
(failing to inform with all or some of the remaining bookings may result in a cancelled contract by the
City without rebate).
(2) Play Off Cancellations: All playoff games must be outlined as such on your field request form to be
considered for late cancellation (with-in the five working day period). Due to playoff format some
games become unnecessary and as result cancellations resulting from early series wins must be called
in or emailed to the Facility Scheduler by 10:00 am the following weekday morning. These
cancellations will incur no charge. Failure to cancel unnecessary play off games will result in full
charges.
(3) Weather: Onsite cancellations due to weather must be emailed or called to the Facility Scheduler
within 24 hours and acceptance of which is at the sole discretion of the City. Rain outs will incur no
charge and the Facility Scheduler will reschedule any requested times if available.
To cancel game(s) call 519-741-2200 ext.7398 prior to 10:00 am the following weekday after the final game or
email Marina at marina.dotzert@kitchener.ca.
For Jack Couch Park and Centennial call the Kitchener Memorial Auditorium Complex at 519-741-2699 - if no
one answers please call our Corporate Contact Centre at 519-741-2345.
Block Booking Cancellations
The City reserves the right not to hold fields from year to year for any group that block cancels (removes any
one field for more than three consecutive weeks) from their permit after the Firm permit date.
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8. Payment: All fees are payable by cash, credit card or cheque to the "City of Kitchener".
One time bookings: are to be paid within forty-eight (48) hours of booking.
Tournaments: require a $100 deposit within 48 hours of booking.
Account adjustments will be done at the end of each tournament and at the end of the season for those who
have multiple bookings and/or permits. There will be a charge for each N.S.F. cheque. Rates are based on
information provided by the Licensee and are subject to adjustments if the information given is changed or
incorrect. For more information refer to agreement/invoice for payment terms.
9. Damage: In the event that any damage is made to the Facility or City property/equipment as a result of any act
or omission of the Licensee or the group represented by or affiliated with the Licensee named hereon, your
members, invitees, officers, employees, agents or contractors or any person who attends the function, will pay
the City a damage charge that is determined by the city, including a twenty percent (20%) administration charge.
The City shall not be liable for any damage to or loss of any property brought onto the Facility in conjunction
with the Use by the Licensee or the group represented by or affiliated with the Licensee named hereon, your
members, invitees, employees, agents, or contractors or any person who attends the function.
10. Enclosed Parks: the representative will ensure the park is vacated by 11:15 PM or additional charges may be
applied.
11. Info update: Please advise the City's Facility Scheduler immediately of any changes in the Licensee's address,
telephone number and email address.
12. Insurance: If required by the City and at its sole discretion given the activities, to take out with an Insurer
licensed to carry on business in Ontario, at the expense of the Licensee, a comprehensive policy of public liability
and property damage Insurance acceptable to the City providing insurance coverage in respect of any one
occurrence with a minimum limit of Two Million Dollars ($2,000,000) exclusive of interest and costs, against loss
or damage resulting from bodily injury to or death of one or more persons and loss of or damage to property
arising in connection with the Use as a result of any act or omission of the Licensee or the group represented by
or affiliated with the Licensee named hereon, their members, officers, employees, agents or contractors; Such
policy shall name the City as an additional insured as its interest may appear and the Licensee shall provide a
certified copy of the policy or a certificate thereof to the City at the time of booking. Use of Waterloo Region
School Board Property shall require the policy to name the Waterloo Regional District School Board or Waterloo
Catholic District School Board, as the case may be, AND the City as an additional insured. Proof of Insurance (a
Certificate of Insurance) must be supplied at the time of booking, or before permits will be issued at either
school facilities. *
13. Indemnification: Notwithstanding any other term, to protect, defend, indemnify and save the City harmless
from all claims, actions, proceedings, fines or penalties, including any costs and expenses incurred by the City
thereby, for loss, damage or injury, including death, to any person or persons and to any property arising in
connection with the Use as a result of any act or omission of the Licensee or the group represented by or
affiliated with the Licensee named hereon or their members, officers, employees, agents or contractors or any
person who attends the function.
14. The failure of the City to exercise any right/option or to insist on strict compliance by the Licensee shall not be a
waiver of the terms and conditions of the Agreement.
A facsimile copy of the Licensee’s signature shall be sufficient and binding.
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Behavior Management Policy
ARTICLE I
A Policy respecting INAPPROPRIATE BEHAVOUR AND ACTIVITIES IN CITY OF KITCHENER COMMUNITY SERVICES
DEPARTMENT FACILITIES such as arenas, recreation centres, swimming pools, parks, sports fields and associated parking lots.
Section I
Policy Statement
The City’s Community Services facilities exist to provide residents with opportunities to participate in recreational and leisure
activities in a safe and positive atmosphere. The City will endeavor to encourage the most supportive climate possible so that
all people may enjoy these facilities. Each visitor to Community Services facilities is expected to behave or act in a manner that
respects the rights of others so that they may use and enjoy them.
It is understood that organizations that rent City facilities must take PRIMARY responsibility for the behavior and actions of all
persons associated with their program or event.
ARTICLE II
Section I
Goals of the Policy
To encourage appropriate behavior and activities in all Community Services facilities.
To promote a safe and positive atmosphere in all Community Services facilities.
ARTICLE III
Section I
Inappropriate Behavior and Activities
For the purposes of this Policy, the focus is on positive behavior of any person present at or using community Services facilities.
Behavior and activities that obstruct or hinder the rights of others to use and enjoy Community Services Department facilities is
unacceptable and prohibited.
Activities that are unacceptable and prohibited include:
a)
Creating a disturbance
b)
Fighting/molesting/harassing
c)
Using profanity/obscene language directed at/or disturbing to others
d)
Vandalizing property
e)
Intimidating/threatening others
f)
Disrupting a program or event
g)
Engaging in horseplay, causing unsafe conditions
h)
Wearing attire or displaying material intolerant of human rights
i)
In-line skating/skateboarding/bicycling, except where permitted at Community Services facilities
j)
Littering
k)
Blocking corridors/thoroughfares/stairways/exits
l)
Causing unsanitary conditions
Section ii
ARTICLE III
Section iii
Inappropriate Behavior and Activities
Activity contrary to Canadian Criminal Code, other federal statutes, provincial statutes and municipal by laws and policies.
Section iv
Section v
Other activity as may be prohibited from time to time by further resolutions of City Council.
The list of inappropriate behavior and activities will be posted at all Community Services facilities in a prominent location.
Copies of this policy will be available upon request at the facility where staff are on duty.
The use of cell phones, cameras. Personal digital assistants (PDA’s), and electronic equipment with photographic abilities be
prohibited in city facility change rooms and public washrooms.
Section vi
ARTICLE IV
Section I
Enforcement Options
The Community Services staff are authorized to take the following enforcement steps at a Community Services facility if
inappropriate behavior or activities are observed or reported.
Section ii
Enforcement Steps
a)
Witness, or receive a report on, inappropriate behavior or activity
b)
Assess situation
c)
Verbal requests to refrain from a prohibited activity
d)
Verbal warnings to refrain from a prohibited activity
e)
Verbal directions to leave the property, citing as the reason the failure to refrain from a named prohibited activity
f)
Upon refusal, call City Security or Police
g)
Advise Supervisor/On call personnel
h)
Prepare a report including: activity, action taken, identification of offender including name, phone number, address
ARTICLE V
Section I
The Consequences
Anyone who commits inappropriate and prohibited behavior or activity under ARTICLE III Sections ii, iii, and iv may be ejected
from the facility immediately and prohibited from returning to a program or event for a period of time.
ARTICLE VII
Section I
Implementation:
The policy will take effect in June 1999.
Approved by City Council June 21, 1999
Behavior policy/99
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Insurance
*Outline of Coverage-this information applies only if you have purchased insurance through Pearson Dunn Insurance Inc.
LIABILITY INSURANCE
Who is Eligible?
Any group using The City of Kitchener, Waterloo Catholic District School Board and Waterloo Region District School Board. The program is
designed principally for sport and recreation groups at local levels who do not belong to a Provincial/National Association. The Insurance
Company must approve activities. Some restrictions may apply.
Why Liability Insurance?
Your operations or actions are open for possible suit from Third Parties. You may not be liable, but you will need to be defended in court.
A liability policy pays for this defence as well as any costs found against you. Legal fees can be very expensive and this can be an affordable
way to have them covered. This Policy covers your legal liability for bodily injury to or damage to property of others such as spectators,
passers-by, property owners and others resulting from your activity. In addition, your legal liability for injury to participants is covered in
most cases (a few sports disciplines may not be eligible).
Who is covered?
All members collectively, this includes Participants, Executives, Managers, Coaches, Trainers, Officials and Volunteers while acting within
the scope of their duties on your behalf.
COMMERCIAL GENERAL LIABILITY
This Policy covers your legal liability for bodily injury to or damage to property of others such as spectators, passers-by, property owners
and others resulting from your activity. In addition, your legal liability for injury to participants is covered. (A few sports disciplines may
not be eligible see exclusions). User Groups are only covered while using the The City of Kitchener, Waterloo Catholic District School Board
and Waterloo Region District School Board facilities.
$2,000,000 per occurrence
All Claims Subject to a $500 deductible
ADDITIONAL INSURED
The The City of Kitchener, Waterloo Catholic District School Board and Waterloo Region District School Board is added as an additional
insured, but solely with respect to the liability, which arises out of the activities of the named insured.
Your policy includes the following coverage:

Premises Property & Operations: This provides coverage for the insured who are responsible in the scope of their operations for
premises and property to which they have control over. It also includes coverage for their own operations (activities).

Blanket Tenants Legal Liability $250,000 -Provides coverage for your legal responsibility for damage to premises that you rent in
the course of your activities up to $250,000

Occurrence Basis Property Damage- This is just a broader type of coverage. Occurrence happens over a period of time, whereas,
an accident wording is sudden and accidental

Liability for injury to participants In many standard liability insurance policies participants are excluded, but in the broad form
coverage with ALL SPORT, this coverage is included

Voluntary Medical Payments - Reimburses others (non-participant third party) for their medical expenses if they are injured as a
result of your activities up to $1,000

Personal Injury - Coverage against Libel, Slander

Cross Liability Clause - This clause allows for additional insured to sue, if necessary within the policy.
The description of coverage contained herein is not complete, and reference must be made to the actual terms and conditions of the
applicable policy forms. Underwritten By AVIVA Insurance Company of Canada.
Exclusions
- Terrorism Exclusion
- Asbestos Exclusion
- Fungi Exclusion
- Abuse or Molestation Exclusion
- Excluded Activities Endorsement *Listed Below
Excluded Activities Endorsement
- Minor Hockey 18 & under, Contact Hockey
- Alpine Skiing, Snowboarding, Skateboarding
- Boxing, Kick-boxing, Contact Martial Arts
- Rugby, Tackle Football, Horse related activities
- Cycling, Contact Lacrosse, Gymnastics, Wall
- Climbing and Fireworks
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Licensing – What activities within the City parks require it?
Licensing is required for the following activities:
 Food vendors at special events
 Commercial gas fired barbecues
 Portable hot dog carts
 Alcohol sales
 Merchandise sales
Licensing requests should be submitted in writing to:
 Food & Merchandise – Julie Kalbfleisch – Licensing
741-2200 ext.7120
julie.kalbfleisch@kitchener.ca
 Alcohol – City Clerk
741-2200 Ext.7809
In your request please remember to include:
 You name, address and phone number
 Date of event and address of event
 Duration/Hours of event
 Where and when food/alcohol sales and/or distribution is to be held
 Nature of events
Please note: Food and Alcohol on City Property Requires Council Approval Requests Must Be Submitted Early.
All portable hot dog, sausage carts
and commercial propane gas fired
barbecues must be inspected by
the Kitchener Fire Prevention
Bureau, Inspection Division. Only
precooked foods are allowed to be
served.
Approval signature is required
from the Regional Municipality of
Waterloo Health Services
Department 99 Regina Street
South, Waterloo.
Alcohol – must adhere to Municipal Alcohol By-Law Policy, including attaining Special Occasions Permit.
Additional Host Liquor Liability Insurance policy shall name the City of Kitchener as an additional insured.
(For more information please refer to the Terms and Conditions on page 8).
Any other questions you may have about food and alcohol contact Julie Kalbfleisch at 519-741-3400 x3057.
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Athletic Fields and Diamond Amenity Descriptions
*Please note: Although amenities may be available at certain facilities, additional charges may apply
“A” fields include a complete sports field & turf grass maintenance program to provide our highest quality fields
“B” fields include a sports field maintenance program and general turf grass practices as required
"S" fields include basic turf maintenance.
ATHLETIC FIELDS – soccer, football, rugby, etc.
Fields
A1 Quality Fields
Budd Park # 1,2,3,4
Centennial Stadium
Eastwood Collegiate
Forest Heights Collegiate Main
Grand River Collegiate Fields
Huron Heights Main Field
Huron Heights Main Field
Kauffman Field 1
Meinzinger Park (5 minis)
Resurrection
St Mary’s
Woodside
A2 Quality Fields
Bridgeport # 1,2
Budd Park # 5 & 6
Fisher # 1 & 2
Huron Heights Practice
Kaufman Park # 2
Wilson Park
Grand River
B1 Quality Fields
Biehn Park
Carlyle Park
Cloverdale Park
Country Hills Park
Countryside Park
Driftwood Park
Eby Park
Idlewood Park
Kiwanis
S1 Quality Fields - School
Montgomery
S2 Quality Fields - School
Crestview
Driftwood
Forest Heights (6 micros)
Mackenzie King
Queen Elizabeth
Queensmount
Rockway
Attributes
Lights
Lights
Service Standard
1. Irrigated turf/playing surface
2. Lines painted weekly for sport specific use
3. Maintained at 2” height of cut
4. Portable toilets
5. Lights where available
Synthetic Turf, Lights
Portable Toilet
Portable Toilet
1. Playing surface not irrigated
2. Lines painted weekly as required
3. Maintained at 2” height of cut
Portable Toilet
Portable Toilet
Knollwood Park
Laurentian Park 1 & 2
Lion's Sportsfields
Meadowlane Park
Morgan Park
Morrison Park
Westheights Park
Westwood Park
1. Playing surface not irrigated
2. Lines painted by schedule basis (2wk rotation)
3. Two week mowing rotation
1. Playing surface not irrigated
2. Lines painted by schedule basis (2wk rotation)
3. Two week mowing rotation
Smithson
Southridge
St Dominic Savio
Sunnyside
Trillium
Westheights
1. Playing surface not irrigated
2. Lines and mowing on a 3 week rotation
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BALL DIAMONDS
Diamond
A1 Quality Diamond -City
Breithaupt # 1,2,3
Budd Park # 1,2
Lions # 2
Jack Couch
Joe Thompson
Peter Hallman # 1,2,3
Rosenberg # 1,2
Attributes
no lights
Lights
Lights
Lights
Lights
Lights
Lights
A2 Quality Diamonds – City
Bridgeport # 1,2,3
Lion's # 1
Southwest Optimist # 1,2,3,4
Wilson # 1,2,3
B1 Quality Diamonds – City
Carlyle Park
Cherry Park
Country Hills Park
Crosby Park
Driftwood Park
East Forest Park
Forest Hill Park
Franklin Park
Greengable Park
Gzowski Park
Hillside Park
Hofstetter Park
Idlewood
S2 Quality Diamonds – School Sites
Alpine
Driftwood
Franklin
John Sweeney
Mackenzie King
Monsignor Gleason
Queen Elizabeth
Sheppard
Service Standard
1.
2.
3.
4.
5.
6.
7.
Clay surface
Infield groomed daily
Turf maintained at 2”height of cut
Backstop, team benches, outfield fencing
Irrigated playing surface
Regulation pitching and home plates
Portable toilet
1. Clay or stone dust infield
2. Infield groomed daily
3. Turf maintained at 2” height of cut
4. Backstop, team benches, outfield fencing
5. Playing surface not irrigated
6. Regulation pitching and home plates
7. Portable washrooms
8. Lights where available at additional costs
Knollwood Park
Midland Park
Morrison Park
Queensmount Park
Rittenhouse
Rolling Meadows Park
Southridge Park
Southwest Optimist #5
Voison Park
Weber Park
Westheights Park
Westwood
1. Stonedust infield surface
2. Groomed weekly during schedule
3. Backstop and team benches
4. Pitching and home plate
5. One week mowing rotation
6. Litter facilities and pick up weekly
7. Unirrigated playing surface
Smithson
Southridge
St. Aloysius
St. Paul
St. Timothy
Sunnyside
Trillium
Wilson Av.
1. Stonedust infield
2. Groomed weekly during field scheduling
3. Backstop
4. Home plate
5. Mowing by School Board
6. Litter facilities and pick up weekly
7. Unirrigated playing surface
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Tournament/Event Booking Requirements
FOOD/ALCOHOL ON CITY PROPERTY REQUIRES COUNCIL APPROVAL
REQUESTS MUST BE SUBMITTED EARLY.







Priority will be given to groups that have used the facility appropriately during this time last year per the
discretion of the Community Services Department.
Tournament organizers must meet with Athletics staff to discuss tournament requirements and event
details. Please call: 519-741-2200 X7398.
Tournament schedules must be submitted to the office at least 1 week prior to the tournament date. Full
payment of tournament booking charges must be made one week prior to the event date (please note that
additional light, field or staff charges may be billed after the event date depending on actual usage and
weather considerations).
Payment may be made in cash, cheque, Visa, MasterCard, American Express, Debit. Or online.
The City retains all concession rights in its parks.
Should you wish to have caterers /alcohol and/or concession sales at the field(s) you are using for your
tournament, a Sportsfield Special Request Form must be completed. This request needs to be added to
your booking request and you will be required to meet with Community Services staff to confirm plans and
be made aware of municipal and provincial regulations.
All slo-pitch tournaments are subject to weather conditions as determined by Community Services staff 3
days prior to the event.
The following is information on our main sport tournament/event facilities
PETER HALLMAN BALL YARD
- Three diamonds – fenced at 300’ – two lit
- Spectator seating for 1000
- Washrooms
- Concession
- Bases
- Parking
- Media Facilities
FISCHER PARK
- Two Minor Soccer Fields
- Skate Park
SOUTHWEST OPTIMIST PARK
- Four softball diamonds (#3 has no fence)
- Portable washrooms
- Picnic Shelter
ROSENBERG PARK
- Two softball diamonds fenced and lit
BREITHAUPT PARK
- Three fenced hardball diamonds
- Portable washrooms
WOODSIDE PARK
- Two artificial turf fields to be developed 2011
- One outdoor pool
- Change rooms/Washrooms
- Spectator seating
WILSON PARK
- Four softball diamonds
- One soccer/football field
- One outdoor pool
- Concession
- Washrooms
*2016 – Fields CLOSED from July 2016 – July 2017
KAUFMAN PARK (previously called Cameron)
- Two soccer fields (one with football uprights)
- Portable toilet
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BUDD PARK
- Two softball diamonds – fenced at 245’ - lit
- 6 soccer fields, 4 full size (2 International, 1 minor, 1 lit)
- One indoor soccer facility
- Portable washrooms
- Four tennis courts (lit)
- Bases
- Lounge
- Parking
KITCHENER MEMORIAL AUDITORIUM
- 1 soccer stadium lit
- 1 ball stadium lit
- Spectator seating
- Track and field facility
- Washrooms
- Concession
JOE THOMPSON & BRIDGEPORT SPORTSFIELDS
- Joe Thompson softball diamond fenced at 250’ –lit
- Bridgeport Sportsfields – three softball diamonds, 2
fenced at 235’
- Two soccer/football fields
- Spectator seating 100 – Joe Thompson only
- Portable washrooms
- Bases (Joe Thompson only)
- Parking
LIONS PARK & ARENA COMPLEX
- Two ball diamonds, one lit hardball
- Change rooms/Washrooms (additional cost to access
arena)
- One football and one soccer field
- One indoor arena
- Community room suitable for banquet/meetings
- Portable washrooms
*BASES ARE AVAILABLE: Peter Hallman Ball Yard, Budd, Joe Thompson Rosenberg, Breithaupt #1 and #2 and
Lions #2. PLEASE INCLUDE BASE DISTANCES AND PITCHING TOE DISTANCES FOR YOUR EVENT on the Sportsfield
Special Request Form (page 3).
How to … Check Field Availability and Make Payments Online
Check for field closures: www.kitchener.ca/fieldclosures
Check sports field availability:
 www.kitchener.ca
 eServices
 Program Registration (WEBreg)
 Go to WEBreg Select the “Facility” tab at the top of the page
 Select “ Facility Availability and choose your option
 Click “Search”
Make payments to outstanding balances:
 Go to www.kitchener.ca
 eServices
 Program Registration (WEBreg)
 “Login” on the top right of the page – obtain your Individual
ID code and Family PIN from your Facility Scheduler
 Select “My Account” at the top right
 Choose “Make a Payment” and follow prompts
 Don’t forget to Log Out
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Facility Request Form - Sports Fields
Please note:
Five working days must be given for all cancellations.
Consideration of entitlement is based on historical use along with appropriateness of use.
You may be asked to reschedule some bookings due to major tournaments.
Field conditions/status can be viewed online at www.kitchener.ca/fieldconditions.
Name of Organization (If applicable)
Name of Event/Contract (If applicable)
Main Contact
2nd Contact
Name
Name
Address
Address
City
City
Postal Code
Postal Code
Home Phone
Home Phone
Cell Phone
Cell Phone
Business Phone
Business Phone
Fax Number
Fax Number
Email
Email
Sport:
Your players are:
Type of Booking:
Number of players / hour / field:
Location
Please list 1st, 2nd and 3rd choice
Day(s) of
Week
Start Date
End Date
Start Time
End Time
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Field Payment Plan
Upon the creation of your permit a payment schedule will be set up. Please indicate your method of payment below.
☐
Post-dated credit card
☐
Post-dated cheques – make payable to: City of Kitchener and please include permit number in memo area
☐
VISA / MasterCard / American Express – Credit card payments can be paid online and over the phone.
☐
Cash
☐
Debit Card
☐
I wish to pay online by going to www.kitchener.ca/webreg, please send me my PIN & Barcode
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Special Request Form
If your booking requires special attention or amenities please complete the following information. Last minute grooming
requests may not be accepted due to availability of staff and equipment.
If no information is provided, it will be assumed that default standards will be used.
Name of Organization:
Sport:
Name of Event:
Event Date(s):
Expected attendance:
Contact Name:
Phone:
Facilities being used are:
DIAMOND - Bases: Only available at Peter Hallman Ball Yard, Budd, Rosenberg, Joe Thompson & Breithaupt 1 & 2
Distance for bases:
Distance for Pitching Toe:
Peter Hallman Ball Yard: Is fencing required?
.
Extra fees will apply.
If yes, on which diamonds?
Is additional grooming required?
Extra fees will apply.
If yes, please indicate frequency (i.e. after every two games) & send grooming schedule to the Facility Scheduler.
ATHLETIC FIELD
Do you require lines outside of the standard soccer lines?
If yes, extra charges may apply.
If yes, for what sport do you require lines for?
Please send a drawing of the lines required to the Facility Scheduler or describe in the space below.
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ADDITIONAL FACILITY REQUIREMENTS
Garbage Cans:
Picnic Tables:
Portable Washrooms:
Wash Stations:
If yes, how many?
Extra charges may apply.
Extra charges may apply.
Extra charges may apply.
☐ I have read and agreed to the terms and conditions found in the Sports Facility Rental Handbook – To read the terms and
conditions please go to: www.kitchener.ca/sportsbookinginfo.
Applicant’s Signature:
Date:
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