MINUTES OF THE MEETING of the Council Meeting held at the Parish Hall, Oxhey Drive on
WEDNESDAY 1 st October 2014 at 7.30 pm.
Ahead of the meeting, Age UK gave a talk on the Healthwise project at the Clitheroe Health &
Wellbeing Centre.
49. PRESENT
Chairperson Cllr. B O’Brien
Vice Chairperson Cllr. W Waite
Councillors: Mrs. P Hames, Mr B Jukes, Mrs J King, Mrs P King, Mr S King, Mr J Kyles,
Mrs A Scarth
Michele Fundrey
– Clerk
APOLOGIES
Apologies for absence were received from:
Cllrs. Ms. I Able, Mr E Bishop, Mr P Gordon, Mr. D Wilkinson
Non Attendance Cllr. A Bakshi
Chairperson Cllr. Brendan O’Brien advised that the Piggeries site will be considered under Part II Confidential Business.
50. DECLARATIONS
No declarations received.
51. POLICE MATTERS
The Police were not in attendance.
52. PUBLIC PARTICIPATION
There were no members of the public present .
53. APPROVAL OF MINUTES (COUNCIL MEETING 3.9.14)
The Minutes were approved as a true record and signed by the Chairperson.
54. MATTERS ARISING FROM PREVIOUS MEETING(S)
54.1. Minute 42.2 – Chilwell Gardens
The Clerk advised that the Solicitors costs were going to be approximately £1,500.
After consideration, it was agreed to go ahead with the costs and purchase the land, subject to advice from the Solicitor.
RESOLVED that the Solicitor is authorised to go ahead with the searches required to purchase the land.
54.2. Minute 43.1
– Waste Site Allocation (Recycling Centres)
New times for the recycling centres are as follows:-
Rickmansworth – 10am to 6pm – closed Tuesday & Wednesday
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Waterdale – 10am to 6pm closed on Thursdays & Fridays
54.3. Minute 46.4 – Bus Shelter outside Catharine House (Harewood Road)
The Clerk reported that she had written to Catharine House residents and all the residents wished to see a new shelter with panels to protect residents from bad weather whilst waiting for the bus.
The Clerk reported that HCC have sourced a bus shelter (Clear Channel) at a cost of £8,496.00. HCC suggested splitting the cost 3 ways i.e. £2,832.00 each from
WRPC/HCC and the Highways Locality Budget.
Cllr. Joan King (County Councillor) advised that she did not have the funds in her
HLB to contribute towards the bus shelter. Cllr. King advised that she had spoken to HCC who confirmed that the funds for the bus shelter would only be available for this financial year from the County budget.
It was also noted that the bus shelter on Oxhey Drive requires new glass/perspex.
The Clerk is to contact HCC and enquire about the following:
1. Does the price include installation?
2.
3.
4.
Is there a smaller/cheaper shelter?
Would County be in a position to fund half the shelter?
Would there be additional funding to replace the panels on the Oxhey Drive bus shelter?
Cllr. Kyles requested an update on the bus shelter at Hampermill Lane. The Clerk explained that the Catharine House shelter has taken priority. The Clerk still needs to seek quotes for the repair to the roof of the shelter in Hampermill Lane.
54.4. Minute 46.5 – Buses
The email from Guy Brigden (County Council) was noted but the Members were surprised that Mr Brigden mentions that he was not aware of any complaints from the public about the service being reduced. Cllr. Joan King reported that she had complained to County about the reduced services and County advised that they would monitor the services for 1 month.
Cllr. P King advised that now the 503 is no longer in service, the buses on other services are so full up that people have to wait for the next bus.
The Clerk is to write to Mr Brigden with copies of emails received by Cllr. J King from residents complaining about the service and ask HCC to investigate further to see how many people are using the buses.
54.5. Minute 46.7 – Lamp Post Column Structural Surveys
The Clerk reported that due to the timescale, she has instructed a company to carry out the structural surveys on the lamp post columns. Highways will be having a meeting to decide whether or not the structural surveys should be carried out annually. The Clerk will report back once she receives further confirmation.
54.6. Minute 46.8 – School Reflectors Road Safety Scheme
The Clerk reported that the larger reflectors are no longer available due to the quality of the item. Therefore, all the reflectors will be the zip pull type. When the reflectors have been delivered, the Clerk will deliver them to the schools.
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54.7. Minute 46.10 – Market
The Clerk reported that The Parking Shop have authorised the traders to park in the disabled bays from 3.00pm onwards. The new time will commence 25 th
September 2014.
The Clerk informed the Members that there have been a few complaints from
TRDC in relation to traders putting their rubbish in the bins and leaning their poles against the bins whilst setting up, which is hampering the cleansing team from emptying the bins. The Clerk has spoken to the traders and the Market Manager regarding this.
54.8. Minute 130.1 (April Meeting) – Clitheroe Club
The Clerk reported that the parking for the hearse is not underground parking. Cllr.
S King advised that the problem is the overhang from the first floor flats which will cause problems if there were a traditional funeral with horse and carriage. The
Clerk will speak to the Church and see if they have any concerns.
55. CORRESPONDENCE for consideration
55.1. Grant Request – Air Ambulance
The request was considered. The Chairperson requested a vote to award Air
Ambulance £2,000.
Yes: 8 No: 1
RESOLVED to award a grant of £2,000 to Air Ambulance.
55.2. LGBCE – Electoral Review Draft Recommendations
The contents of the recommendations were noted. The Clerk is to write to LGBCE stating that Eastbury and South Oxhey are very different communities and not even within the same Parish boundary.
55.3. HAPTC – Improving Recruitment of Parish Councillors
The Clerk advised that she will do a recruitment poster for the noticeboards which will also advertise that “Becoming a Councillor” packs are available at the Parish
Office.
56. PLANNING/LICENCE APPLICATIONS
56.1. Ref: 14/1612/FUL – 144 Gosforth Lane, South Oxhey, Herts WD19 7BX
OBJECTION to this application. The plans show that off street parking will be reduced which will impinge on street parking. This property is very near the corner of Hamilton Road and if the residents were to park on the road, it would reduce visibility turning out of Hamilton Road and also restrict the view of oncoming cars going up the hill. Therefore, for safety reasons the Parish Council would object to this application.
The Clerk is to request that this application is called in.
56.2. Information regarding the Piggeries will be received at the meeting under Part II.
56.3. All other applications were noted.
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57. FINANCE & ADMINISTRATION COMMITTEE MINUTES
57.1. Financial Regulations
The financial regulations were considered. The Clerk recommended removing item 7.6 as she felt that this item should be in a staffing document, rather than the
Financial Regulations. Cllr. Kyles suggested that the item remains in the document. Chairperson Cllr. O’Brien requested a vote for item 7.6 to be removed from the Financial Regulations:-
Yes: 8 No: 1
Amendment of item 4.1. Insert “a duly delegated committee of the Council up to the allocated budget (as stated in the Terms of Reference for that Committee).
Relevant expenditure to be approved by the RFO”.
Appendix 1 – online banking procedure approved.
RESOLVED that the Financial Regulations are approved with the above amendments.
57.2. Purchase of Safe
RESOLVED that a safe for approximately £1,500 be purchased.
57.3. Transparency Code 2014
The Members noted the Code. The Clerk will publish online the recommended minimum requirement.
57.4. Telephone Contract
The Clerk reported that cable is in the area and the same telephone number will still be in use. The Clerk was still waiting to hear from the IT company regarding any issues with the internet, if Council were to change over to Virgin.
RESOLVED that a 3 year contract for the telephones be entered into. Subject to the Clerk receiving further information regarding the internet.
57.5. Hall Hire Request
The hall hire request for practice on thavil drums was approved with the following stipulation: for 2 drums, 1 hour only, before 7.00pm for a three week trial period.
57.6. Emergency Lighting
RESOLVED that the emergency lighting be repaired asap. The cost of £1,516.73 to be taken from the earmarked repairs budget.
57.7. PART II CONFIDENTIAL BUSINESS
RESOLVED that the press and public are excluded from the following items:
Pottery
58. SOI UPDATE
Cllr. Pam King reported that tenders have still not been sent out.
59. PARKS
The Members noted the email from TRDC stating they are developing “a new process of approving land acquisition requests that would be fair and transparent”. Therefore, any land requests have been put on hold and will be considered by TRDC in line with the new process in early 2015. In the meantime, TRDC will hold over the lease with WRPC as it
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currently is.
60. FINANCE & ADMINISTRATION
60.1 External Audit Report for 2013/2014 (BDO)
The Members were pleased to note that there were no issues arising from the
External Auditor (BDO).
60.2 Business Rate Funding for Parish Councils
The Clerk reported that the Government has turned down proposals for a share of business rates to go to Town & Parish Councils.
60.3 Dog Poster Competition
The Clerk advised that the poster is ready at the printers to be printed. The poster will be printed on A4 waterproof material. Members to email the Clerk with suggestions of where the posters are to be mounted. The cost of each mounted poste r is £21.00.
61. URGENT BUSINESS
There being no further business to be considered, the Chairperson closed the meeting at 9.45pm.
.........................................................
Chairperson, 5 th November 2014
FOR INFORMATION
Events Committee Update from Cllr. J King
Cllr. J King advised that Pauline & Jo have done really well in obtaining tickets for the raffle for
The Snowman (Peacock Theatre, London) and Aladdin (Watersmeet). A Christmas Hamper will be purchased for the raffle. Peter Lever has confirmed he will be Father Christmas again for the fun day.
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