Lindquist Dental Clinic for Children
Minutes for:
Date:
Board of Directors Meeting
May 28, 2014
Scheduled:
Location:
8:00am to 9:30am
Lindquist Dental Clinic for Children
Parkland Clinic
130 131st Street S
Tacoma, WA 98444
Attendees:
Carol Lightell, Mike Dunbar, Julie Hersey, Sharon Jaffee, Carlyn Roy, Gil Quante, Karen Rogers (via
phone )
Jim Whitacre, Ann Voves, Julie Martin, Clint Saner
Absent:
Call to Order

Meeting called to order at 8:07 a.m. by Carole Lightell.
Consent to Agenda
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Motions to approve consent to agenda and April Meeting minutes – Mike Dunbar
Second - Julie Hersey
Discussion - None.
All in favor - Unanimous
Motion passed
Consent Agenda: Approved.
FINANCIALS (Mike Dunbar for Jim Whitacre)
 Good cash position
o Just less than $700,000
 April Profit & Loss
o $31,000 loss
 Due to philanthropy timing
 Philanthropy Director Assistant is now full time
 We are on track with production
 YTD – reflects all areas
o Net income is approximately $89,000
o Depreciation is a non-cash expense
 We are on track – looking good!
CEO Report – Carolyn McDougal
(See report and note, each section has an individual Director’s
report)
 Philanthropy:
o Baker Foundation - $5K for uncompensated care
o Bamford – $5K for uncompensated care & $5K for outreach
o GH Kiwanis $500 for uncompensated care
o City of Bremerton - $10K for Bremerton uncompensated care
 To be stretched out over the year
o Joint Fundraising
 Susan Jendrey is coming in to give report
o Madigan Foundation Fundraiser
 LDCC had a good showing
 Marketing:
o Summer Campaign
 Family Fun Pac rewards for attending appointments with no cancellations
 Working with Point Defiance Zoo
o Managed health plans
o Newsletter
 Been a little hit and miss
 Working on getting out quarterly
 Sending electronically, with some going by paper
 VSG is working with us
 Newsletter will have sections and may feature items from Board members
o Annual Report
 Audit needs to be completed before it can go out
o
 Fiscal:
o
o
o
Board of Directors need to “friend” LDCC on Facebook if members have not already
done so.
 Posts and info for LDCC are given on FB
Mike Dunbar already gave financials earlier in the meeting.
Bremerton expansion billing issues
 Updates in yellow on the report
 Bottom line is the contract with Family Pancake House was with the
Boys and Girls Club of South Puget Sound – NOT with LDCC.
o LDCC is done paying
 Our portion was the finishing work
o The contract has been tracked.
o BGCSPS is fighting the battle.
o We will NOT be getting any funds back.
o Regarding the issues at hand as mentioned above, BGCSPS and
LDCC are on the same page.
o We will see what happens at the next level.
o Mark Starnes is working with Mike Brown to figure things out.
o We should have NEVER received bills for HVAC and other items
that were in the contract.
o We are NOT involved in any legal proceedings as of now.
Henry Schein Vs. Patterson
 We owe $80K in sales tax.
 Extension will be filed on June 1. We have 30 days to extend.
 Patterson is our preferred vendor.
 They well give 8% rebate on supplies and 2% on equipment.
o This is 3% more than Schein.
 No vendor agreement will be required.
 Some items will need to stay with Schein.
 We do not want to have a contract with anyone.
 Supplies will be bought through Schein.
 Schein and Patterson are in a bidding war.
 Clinic Operations:
o Delta Dental – “In Network”
o Two new VISTAs
 Ashley is awesome!
o In an effort to save time for Susan Jendrey’s report BOD will review this report
independently.
 Outreach:
o To save time for Susan Jendrey’s report, BOD will review this report independently.
 Human Resources :
o 401(k) – This is now on our radar
 Has not been discussed with Finance or Exec. Committees
 3% Safe Harbor
 Approximately $55K in cost
 Extra 1% possible
 Extension to October 15.
 Carlyn asked how often contributions are made
 Carolyn responded: It changed from last year monthly to now being
annually as recommended by Panagitou Pension Advisors
 Panagitou Pension Advisors is our TPA (Third Party Administrator)
 Mike asked if we could make a slide “slush fund” to save up for the
contributions so the hit is not all at once.
 Carlyn added that the contributions are also an employee morale booster.
 Carolyn stated that some employees participate – some do not
 Everyone gets 3% from LDCC.
o Upcoming Clinic and Procedure Manual
 Different than the Employee Manual
 Board of Directors, Tech & Systems, and Community Issues, Collaborations & Meetings:
o To save time BOD will review independently
 Susan Jendrey – Philanthropy and Joint Fundraising:
o $500K is our goal NOW
 Aggressive
 Need to expand our donor base
o #1 idea from Philanthropy Committee is to work with or BOD more to raise funding.
o 3 Areas of suggestion:
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Review current donor list
 Susan wants us to review list and mark who we know & work on what
their commitment might be
Get mailing list from BOD and write personal letters
Engage with partners for community events – Bridging the Gap event
 So far, we have LeMay and PLU
o We are working with the LeMay Family Collection Foundation
 This is different than the organization that has the
museum – same family, just different branch.
 Bridging the Gap
 Taking place July 122
 $35 per person
 Beneficiaries
o Franklin Pierce Youth First
o Bethel SD Scholarship fund
o LDCC
 BOD needs to support this event by sponsoring
tables, procurement of auction items and
getting larger sponsorships.
 High school age is where we have a large drop
off – thus “Bridging the Gap”
o Sharon Jaffee asked if we ever have
older patients act as “ambassadors” for
LDDC to get older kids seen.
o we are working on getting cards filled
out by patients to tell their LDCC
experience
 Tables are o 8-10 people
 Hoping for 250 to attend
 No sure about Raise the Paddle
o We think Raise the Paddle is good
because people are tired of purchasing
things. They just want to donate.
o LeMay is already pledging $5K as
opening Raise the Paddle
o Stephanie Schramm is the event
marketing/PR person. She is advising us
on what our best moves may be.
o
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Right now, we have the ask going in the
program with an envelope on every
table. Raise the Paddle can be added.
o Carole stated that Raise the Paddle
creates good energy. People more
inclined to give.
o Because we do NOT want the added
expense of an auctioneer, Raise the
Paddle may be an issue.
Carlyn asked how the funds will be split.
o All proceeds will be split among the 3
beneficiaries.
o If someone would like their donation to
go strictly to LDCC, their check needs to
be made separately to LDCC.
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o
Knowledge Bowl
 Sharon and Julie H. are working with Susan to iron out a plan for this
event.
 Friendraiser vs. Fundraiser
Things for right now
 Susan will send an email to BOD to see who is available and would like to attend
Bridging the Gap event on July 12.
 BOD donor list identifications to Susan by next Friday.
 Strategic Plan:
o All pieces have been updated.
o Philanthropy piece has been amended to be presented to BOD and LDCC staff.
o Design element #5 - BOD
 Carolyn went through each item under Measures of Success for Goal 5.1 and
5.2.
 We need the strategies
 We do not need Dream Statements
 Carole asked for a motion to approve the Strategic Plan thus far, currently
without Strategies for Design Element #5
 Mike made the motion
 Carlyn gave second
 No discussion
 Approved without Strategies – ALL
 Carolyn stated that staff will work on Strategies and anyone is welcome to make
suggestions. Will present at next meeting.
NO JUNE MEETING – moving meeting to July 9 or 18. Email with info to follow soon
Adjournment
Carol asked for other business
 Gil likes the graphics being used on the charts
 Another call for other business
o No other business
o Mike motioned to adjourn
o Sharon gave the second
o No discussion
o Adjournment unanimous
o Meeting adjourned at 9:18
Respectfully submitted,
Julie Peterson Hersey, Secretary LDCC BOD