SHARON COMMUNITY SCHOOL
541.25
POSITION DESCRIPTION
TITLE: Administrative Assistant I
JOB DESCRIPTION: Non-Certified
REPORTS TO: District Administrator
Business Manager
DAILY
ANNOUNCEMENTS
Compile announcements for staff and students and other pertinent information and
e-mail to staff members each morning
COUNTER WORK
Collect and record food service payments for posting
Answer phones and greet visitors to Office
In absence of nurse, do health room duties
Record calls for absent students/reason for absence
Register incoming students/request student records/collect fees
Check out all outgoing students/check for bills, library books/mail records to
enrolling school upon receipt of signed record release
FOOD SERVICE
Prepare daily lunch count for kitchen
Prepare daily milk break count for grades 1-4
ATTENDANCE
Compile daily list of absent students
Record reason for absence in Skyward
Phone parents of absent students if parent has not called in by 9 a.m.
Verify student absences in p.m. based on morning attendance
Notify Administrator and School Counselor of those students with excessive
and/or unexcused absences
MISCELLANEOUS
Working knowledge of Skyward Student Management module
Mail out various all-school/all unit/all grade mailings that might come up
during the week-sports permission packets-reminders-notices
Filing as necessary – test results in cum files, etc.
Maintain accurate student information in WSLS-ISES and update as
required-entry/withdrawal
Order office supplies as necessary
OPEN ENROLLMENT COORDINATOR
Serve as Open Enrollment Coordinator for the school
Knowledge of OPAL website
Manage Open Enrollment applications and follow schedule as presented by DPI –
Acceptance/Denial – Assignment – Enrollment – Withdrawal – Resident/NonResident changes
MONTHLY
NEWSLETTER
Compile and type monthly Newsletter for distribution – paper copies to families
without access to Internet – post on school website
SCHOOL BREAKFAST AND LUNCH MENUS
Prepare monthly breakfast and lunch menus for posting on the website
MILK PARTICIPATION REPORTS
Prepare monthly Milk Participation Reports for Grades JK-4 and distribute to
teachers
Collect and tally reports at the end of each month
QUARTERLY
PROGRESS REPORTS
Print mid-term Progress Reports for students in grades 5-8 to be distributed by
teachers
REPORT CARDS
Print quarterly report cards for all grades
Make corrections to report cards as necessary
Distribute to teachers
HONOR ROLL
Run Honor Roll from Skyward and post
YEARLY
REPORTS
Do Membership Report for 3rd Friday in September
Do Membership Report for 2nd Friday in January
Prepare and submit information for School Performance Report
CONFERENCES
Prepare notices, schedule parents, mail confirmations, provide teacher schedules for
conferences in November and February
JK REGISTRATION/SCREENING
Determine projected junior kindergarten list from census
Mail registration packet to parents with schedule of screening times
Collect birth certificate information and other forms on screening days
Create cum files for incoming students
SUMMER SCHOOL
Prepare Summer School packets (Class descriptions, enrollment forms, swimming
lesson information, schedules)
Schedule students for classes in Skyward
Print and distribute student schedules
Prepare class lists for teachers and assign classrooms
Distribute daily attendance slips and record attendance in Skyward
SCHOOL CENSUS
Maintain annual school census (spreadsheet updated as needed)
Record all children in district age 20 and younger
REPORT CARDS
File copy of final report card in student cum files
Mail copies of report cards to 2nd parents with information on file
SCHOOL REGISTRATION
Update Student Handbook and take to printer by mid-July
Prepare and update all school registration forms as needed
Compile school registration packets to be mailed out in early August
Facilitate school registration process in August
Maintain records of fees owed/milk paid/yearbooks ordered
Create class lists in Skyward
Determine Bus Lists and Route Maps - Coordinate routes with bus drivers
STAFF HANDBOOK
Update and distribute Staff Handbooks prior to first day of school
On-line handbook possible - TBD
SCHOOL CALENDAR
Create school calendar on computer
Enter dates as determined by District Administrator
E-mail to staff and post on website
Adopted:
Revised:
11/18/94
7/10/12