Welcome to the 2015-2016 Swim Season!
In this registration package you will find:
Registration information & Agreement
Swimmer Registration Form
Swim BC personal information consent form
Fee calculation sheet
If you have any questions or concerns please contact:
Kyla Shields at [email protected]
Please read this package carefully, ask questions if you need clarification and
then complete all of these items and return them, along with your payment(s),
to the registrar.
Completed Swim Registration
Signed & Completed Swim BC consent form
Cheque for registration & 1st month fees
9 post-dated cheques for monthly payments
4 post- dated $100 cheques for club fundraising dated May 1, 2016
1 post- dated $100 cheque for Swim- a-Thon Fundraiser dated October 15,
2015-2016 Swim Season General Information
Returning Swimmer Registration
Welcome Back! Returning Swimmers will register on Thursday, September 10th at the Ravensong
Pool from 5:30-6:30pm. Please remember, any outstanding accounts must be paid in full before you
can register for the new season. Account information will be available at the registration desk.
New Swimmer Registration
Welcome to the Club! New Swimmers can attend “try outs” in order to determine the appropriate
swim group on Monday, September 14th between 5:00-6:30pm. Registration/ Information session
for new swimmers will occur Monday, September 21st at 5:15-6:15.
New swimmers skill level will be assessed by a coach to determine which swimming group will best
suit their needs. New swimmers are then offered a free ONE WEEK TRIAL period. Following this
trial week, the swimmer will complete full registration and payment.
Fee Structure
Upon registration, each swimmer pays an annual insurance registration fee to Swim BC.
Fees for the Ravensong Aquatic Club are based on an ANNUAL charge. This fee depends upon the
group that your swimmer is in. (See attached sheet for schedule of fees). The ANNUAL fee may be
paid upfront OR you may choose to pay this fee in 10 monthly installments for your convenience.
The fee is payable regardless of how many scheduled workouts your child is able to attend. In cases
of chronic illness which would result in a swimmer not being able to complete the swim season, an
appeal may be made to the board.
Entry fees for swim meets are billed to your swimmers account on entry to the meets. As a nonprofit organization, the club operates on a VERY tight budget and is unable to carry overdue
accounts, so please keep your swimmers account up to date. Swimmers with accounts outstanding
for greater than 60 days will not be permitted to participate in workouts.
Ravensong Aquatic Club Fee Structure
Club Fees
Annual Fee
Payment Plan
Option (10
months) **
2nd Swimmer
10% discount
3rd swimmer 50% discount (family)
** Please make cheques payable RAC and dated for the first of every month
Swim BC Registration Fee (age as of Dec 31st 2015)
Competitive Category
Annual Swim BC Registration
8 & Under
9 & 10 yrs
11-14 yrs
15 & Over
Start Up Package Fee $30
Swimmers receive a cap, t-shirt & Team Photo
Cheques required for Registration (made payable to RAC)
o 1 cheque for total of A (1st month) + B (Swim BC fees) + C (Start Up)
o 9 cheques for amount A (postdated for each month Oct1/15-June 1/16)
o 4 cheques of $100 each, dated May 1 2016 (refundable club fundraising deposit)
o 1 cheque of $100, dated October 15, 2015 (Swim-a-thon/ per swimmer- deposit)
Swim Calendar Year
The Breakers operate from September to July. However, the last swim training session and meet for
each swimmer will depend upon the level at which they compete:
Swimmer with “A” times or lower: last meet determined by coach, which generally will be in early
Swimmers with at least one “AA” time for age group: Qualify for Vancouver Island Regional
Championships (mid-June) this or the AA LC Provincials (end of June) will be the last meet.
Swimmers with at least two “AAA” times Compete at the BC AAA Provincials in early July.
Swimmers with at least three National times for age group compete at Age Group Nationals in July.
Swim Equipment/Team Wear
Registered swimmers will receive a Ravensong Breakers t-shirt and swim cap. Additional equipment
such as replacements caps and club wear may be purchased through our team equipment manager.
The equipment manager can also assist with finding swim suits, goggles and other swim items by
catalogue order at discount prices.
Swimmers must wear Team clothing at swim meets. If your swimmer does not have any team
clothing a similar colour item may be worn. Team caps must be worn when competing. This ensures
that their coach can see his swimmers amid the others racing in the pool. Should your cap tear or go
missing at a met, tell your coach who will usually carry extras. Replacement caps will be billed to
your account.
Swim Meet Fees
Swimmers sign up for swim meets by entering their names on meet sign up sheets. These are found
attached to a clip board on the club notice board in the pool lobby. For each meet, the coach will
indicate an entry deadline. If you need to “scratch” your swimmer from a meet, you must do so by
removing their name from the sign-up sheet PRIOR TO THE DEADLINE. The coach will remove the
sheet from the notice board after the deadline, following which you are liable for the cost incurred
for your swimmer’s meet entry. The club pays in advance for your swimmer to enter the meet and
the treasurer will bill your swimmer’s account shortly after meet sign-up, prior to each meet. Meet
fess include a charge per race (usually $8-$12/race) plus a splash fee for the meet and a coaching
fee of $8 per day for island meet and $10 per day for off island.
Dear Registrant/Swimmer/Parent/Guardian
Welcome to the 2015-2016 swimming season! Please take a moment to review this brief explanation of the
registration process required of all swim clubs and individual registrants.
Each swim club in the province of British Columbia is a member of the national governing body for
swimming called Swimming/Natation Canada (SNC) and the provincial governing body called Swim BC. In
return for government sport funding, all governing organizations are required to report on membership.
Non-identifying statistics are obtained directly from the data collected in the Registration system.
your assistance to provide accuracy, we can comply with our requirements and continue to benefit from
strong government support, virtually all of which is directed towards the support of swimmers, coaches and
For this reason, all swim clubs are required to process all registrations to Swim BC and Swimming
Canada via the online registration system.
In compliance with PIPEDA and Provincial Legislation, consent to the collection and use of personal
information is required. All registrants are therefore required to complete the PIPEDA Registration Consent
Form giving consent to the collection and use of personal information as described in the form. The club
will provide this form at registration.
Officials’ Registration: Upon activation of the registration of an Official an email notification will be sent to
the Official giving access to the registration account, to confirm the contained personal information, and
refresh the username and password for re-entry. The email will be from [email protected] and the
subject line will be titled: Registration of Swimming Officials. Contact your club’s Officials Administrator
for assistance.
Swimmer Registration: The final step of registering with the swim club is the confirmation of primary
contact and demographic information related to your family and swimmer(s) in the registration system.
When the club Registrar creates a swimmer registration invoice an auto-email is generated to the primary
contact email address asking for review and confirmation of the submitted information. This email will be
from [email protected] and the subject line will be titled: Swimmer Registration Confirmation.
The link can be accessed once and you will then have the option to create your own username and
password for re-accessing the account. It only takes a couple of minutes to review and update your contact
information and swimmer details. If you require assistance with this confirmation step, your club’s Registrar
is the person who can assist you.
This registration step includes answering four questions: (i) Aboriginal Ancestry (ii) Para-Swimming (iii) Deaf
/ Hard of Hearing (iv) Citizenship. Providing this information is voluntary and will be used for statistical and
informational purposes. It will not be used by your Provincial Swimming Organization or Swimming Canada
for any prohibited purpose as per The Canadian Human Rights Act and Provincial Human Rights legislation.
(i) The voluntary Aboriginal Ancestry question is being asked so that the Provincial Swimming Organization
knows which swimmers are eligible for the North American Indigenous Games and to perhaps direct
families and/or clubs toward any event or funding opportunity within the Province. In some Provincial
jurisdictions, these statistics are also required as part of government funding reporting requirements. For
the Aboriginal Ancestry questions you have 4 options to choose from: 1) Status/Treaty, 2) Non-Status, 3)
Métis or 4) Inuit
(ii) Answering the Para-Swimming question will help Swimming Canada, Swim BC and your swim club to
direct opportunities that are specifically targeted to swimmers with a disability (Para-Swimmers) (refer to:
For the Para-swimming question you have 3
options to choose from: 1) Physical, 2) Visual or 3) Intellectual
(iii) Answering the voluntary Deaf / Hard of Hearing question is to assist in identifying individuals who may
be eligible for participation in events specifically targeted to swimmers who are deaf / hard of hearing.
(iv) If the registrant is not a Canadian Citizen or Permanent Resident (Landed Immigrant) please indicate
Canadian citizenship question is asked to identify individuals who are not eligible to set National
records or represent Canada in an international competition.
The default is Canadian citizen.
uncheck to indicate not being a citizen or permanent resident.
It is only upon completing the online registration that you/your swimmer are considered
officially registered and a member of Ravensong Aquatic Club and then covered by the insurance
policy. Similarly, this registration process must be completed before entries into a swim meet can be
submitted and accepted. Registration must be completed within two weeks (14 days) of commencing
participation. Your information is held by the Club, Swim BC and Swimming Canada in compliance with the
SNC Privacy Policy that can be reviewed at https://www.swimming.ca/Privacy.
Thank you and have a great swimming season!
Kirsty Hahto, [email protected]
Swimming Canada Registrar
Swim BC Office Manager
Kyla Shields
RAC Registrar

File - Ravensong Aquatic Club