Version 1.1 PK education Standard Payroll Process 1. Each booking received needs to be immediately recorded on Adapt by the individual responsible for the booking. 2. Each booking filled needs to be updated on Adapt by the individual manager/consultant responsible for the booking. 3. At the end of the week (Friday morning between 9.00am and 10.00am) each manager/consultant generates their personal payroll spreadsheet through Adapt and checks each booking is correct. 4. Information that needs to be checked: correct school, correct candidate, correct days worked (part or full day), correct pay, correct charge, correct margin, and correct Azebra number. 5. Once the information is correct the manager/consultant generates their individual timesheets and sends them out- this can either be by email or fax and needs to be all sent out no later 11.00am on the Friday. 6. Any timesheets outstanding by 2pm needs to be chased up. 7. All timesheets must be received back by fax or email by 4.00pm on the Friday. 8. Once a timesheet is received it must be checked off against the booking on ADAPT (weekly booking report) by the individual and any changes made through ADAPT. 9. Once the timesheets have all been received back, checked and any changes updated the Business Manager must be notified that the individual payroll is closed. 10. If you feel you will be unable to obtain a signed timesheet by the cut off time; it is the individual’s responsibility to verbally confirm with both the client and candidate for days / hours worked. This must be then noted on PK educations copy of the timesheet. 11. Once all the individual payrolls have been closed the Business Manager generates a weekly payroll spreadsheet comprising of the individual spreadsheets and an overall total spreadsheet all on separate tabs. 12. The Business Manager must check the individual spreadsheets total the same amount of teacher days and margin as the total spreadsheet tab. 13. Once everything is correct the Business Manager must email the finalised spreadsheet as an attachment to [email protected] 14. The spreadsheet must be emailed no later than 12.00pm on the following Monday. 15. The cut off point is 12.00pm. Any amendments received after this time will not be processed and should be included in the following weeks payroll.