NOBBY STATE SCHOOL P&C ASSOCIATION
MEETING MINUTES
12th February 2013
PRESENT - Richard Barwick, Tim Youngberry, Kylie Ellis, Vicki Green, Kathy Newman, Wendy Noller, Tim Noller
APOLOGIES - Lyn Bernie, Rose Hopper, Trish Barton, Leah Dyball
Motion to accept apologies. Moved by Tim Y, second Vicki G. Carried
MEETING OPENED - 6.08PM
CHAIRPERSON - Richard B
PREVIOUS MINUTES
Discussion regarding available balance in Treasurer’s Report – minutes could be misinterpreted as a negative
balance.
Motion to amend the previous minutes to reflect the correct available balance of $3031.34. Moved by Vicki G,
second Tim Y. Carried
BUSINESS ARISING FROM THE PREVIOUS MINUTES
Bunnings – move to General Business
Christmas Raffle – notice of raffle winner (Deb Knecht) to be promoted in the next newsletter.
Mowing Roster – move to General Business
Motion to pass the previous minutes with amendment. Moved Vicki G, second Richard B. Carried
CORRESPONDENCE
Inwards
Letter from Bunnings confirming request for Sausage Sizzle received
Letter from Bunnings confirming Sausage Sizzle Date 28th April 2013
Bank Statement
Overdue accounts – Bintax, LW Reid
Invoices from Kylie Ellis, Richard Barwick, Embroidery Place
Numerous fundraising promotions
Outward
Letter to Bunnings requesting Sausage Sizzle
Motion to accept inward and endorse outward correspondence. Moved Vicki G, second Kylie E. Carried
TREASURER’S REPORT
In Leah’s absence Vicki presented the Bank Statement. Current balance $4734.01
Accounts for immediate payment
Company
Bintax
Item
Polo shirts
Amount
$819.50
LW Reid
Embroidery Place
Kylie Ellis
Richard Barwick
P&C Qld
Parents of 2012 Graduating Students
Bucket hats
Embroidery of 26 x hats
Reimbursement of site hire at Nobby markets
Reimbursement of flowers for Joan Nash
Membership and Insurance
Graduation Books
$180.07
$100.00
$10.00
$50.00
TBA
$35 each
Motion to approve accounts for payment Moved Vicki G, second Wendy N. Carried
UNIFORM REPORT
Vicki advised that embroidered hats have been received but not put into stock yet.
Despite all the planning prior to the last order, we have sold out of Size 6 Polo Shirts, and some are still wanted.
There was considerable discussion regarding establishing a second hand clothing pool. Felt that parents could
donate used items, and resale pricing would be determined by the coordinator, based on quality of the item. Do
not want to get involved with selling on commission for families. Felt that the school still needs a couple of items
on hand for ‘emergencies’. Kathy N offered to assist with second hand clothing pool. Things to consider – where
would they be stored, who would sell them (staff/volunteer), how do we keep a track of stock etc.
Motion for Vicki and Kathy to spend the next month developing a process for a second hand clothing pool.
Moved Vicki G, second Tim Y. Carried
GENERAL BUSINESS
Bunnings
 Date 28 April 2013
 Tim Noller agreed to attend information session @ 6pm on Thurs 21 Feb
 Paperwork required appears missing – Vicki to phone Steph re its whereabouts
 Advert/Date claimer should be put in newsletter ASAP
 Clifton High School has drinks that will go out of date before their allocated date. Vicki to speak to Joan
Nash re purchasing these
 Volunteers need to be called for and a roster for the day needs to be drawn up
Mowing Roster
 We have some families interested in the Mowing Roster but not enough
 Richard to reword expression of interest form and attach to Newsletter ASAP
 Richard to redraw roster once additional volunteers come forward
Triathlon
 Date 22 February 2013
 Staff organising food but will need parents to help out with course marshalling and food
preparation/serving on the day
 Noller Family have agreed to mow before the event
Meet & Greet
 Date 8 March 2013
 Considerable discussion over past events (P&C provide meat & bread, families provide salad & dessert)
 Agreed to have a Pizza night and ask families to pay for their own pizzas, on a pre-order only
arrangement


P&C to cover the cost of nibblies (Richard to arrange) and dessert (Kylie to arrange Home Icecreams)
Thought we may need a working bee prior to this event to clean up the new playground area. Yet to be
decided
Fundraising
 Plenty of keen discussion on historical events and future ideas
 Kylie distributed a calendar with proposed activities and dates
 Wendy suggested writing a letter to potential sponsors NOW indicating all of the fundraising activities
proposed and what we may seek in the way of support. This will avoid multiple requests during the year
and will be received before annual allocations have been exhausted
 Tim and Wendy are attending a Casino Night at Moonie in early March and will report back with
fundraising potential for Nobby
 Activities in the table below were agreed to, with a gap in September/October for a major event
Activity
Chocolate Drive
When
Prior to Easter
March
Bunnings
Sausage Sizzle
28 April 2013
Mothers Day
Lunch & Cent
Sale
Pie Drive
Bowling Day
Prior to
Mothers Day
May
June
July
Christmas Raffle
November
Who Responsible
Kylie
Details
Order 50 boxes ASAP
Pre-Easter order entitles us to a $50 hamper
which we will “draw” from all completed box
sales back by 22 March
Kathy & Kylie to distribute boxes but all
returns and money must be to a staff member
over the office counter
Date claimer in newsletter ASAP
Tim N to attend info night
Vicki to speak to Joan Nash about drinks
Roster needs to be drawn
Tim to see Sam @ Rudds Pub to see if this
event is possible
Wendy to phone Sunset Superbowl re
potential dates in July
Motion for Wendy to draft a fundraising request letter detailing events and requirements for the year. All
members to contribute to contact database, and distribution to occur ASAP. Moved Wendy, second Kylie. Carried
MEETING CLOSED - 8.30PM
Chairman Richard thanked everyone for the constructive discussion and invited all to attend the AGM next
month.
Minutes recorded by
Vicki Green