UNIVERSITY OF CALIFORNIA
ENVIRONMENT HEALTH & SAFETY LEADERSHIP COUNCIL
MEETING MINUTES: 12.10.2010
TIME
10-11:30 AM
LOCATION
ReadyTalk 1.866.740.1260,
meeting 9870170#
http://www.readytalk.com/
Attendees:
Jill Parker D)
Kevin Creed(M)
Buddy Morris(SC-CH)
Bob Lawson(DMC)
James Gibson(LA) Pamela Lombardo(SB) Garry Mac Pherson(SD) Bob Eaton(SF)
Dick Sun(I)
Larry Wong(OP)
Russell Vernon(R)
Steve Maranzana(B-Freiberg)
Janine Crocker, Scribe
Members Not Present
Brian Oatman(ANR)
Doug Fleming(LBNL)
Grace Crickette(OP)
Mark Freiberg(B)
Tony Garvin(OP)
Jerrold Bushberg(DMC)
Erike Young(OP)
Marc Gomez(I)
Chuck Gray(R)
Jim Tarpinian(DUSEL)
Luanna Putney(OP)
Locations Not Represented:
ANR
ITEM # TOPIC
1
Meeting commenced:
NOTES/ACTION ITEMS
10:05 AM
2
Introduction: Jim Tarpinian, DUSEL
Unable to attend.
Action:
 On agenda for next call
 Crocker will ask Tarpinian to include EHS
Leadership on DUSEL newsletter
distribution.
3
Strategic Objectives status update
 Questions or comments
Decision:
Convert PowerPoint update reporting format to
summary “dashboard” type format with PPT as
backup detail.
Action:
Crocker assigned task.
General discussion: Accountability &
Metrics/Claims Cost Allocation (slide 5)
Parker:
 Proposal in process to simplify funding
process.
 Health & Safety services will be imbedded
in baseline costs.
 Work Comp component will be 100%
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UNIVERSITY OF CALIFORNIA, ENVIRONMENT HEALTH & SAFETY LEADERSHIP COUNCIL
MEETING NOTES 12.10.2010
experience rated to position instead of by
department- no subsidy.
Lawson:
 Model needs to include timely, frequent
real-time incentives/rewards
4
Recent OSHA activities: inspections,
citations
Lawson:
 “programmed” inspection: ATD, respiration
protection.
Gibson:
 Nuisance type complaints increasing.
 HVAC inadequacies; temperature;
excessive storage (egress issue). HVAC
tests revealed no issues; egress issues
handled. All complaint notifications were
via letter.
 Noted that anonymous complaints are
usually addressed via letter whereas those
will a name associated are usually
addressed via inspection.
Wong:
 Permit variance for fume hood testing
(using greener alternative gas). Findings
to be submitted in Jan; decision due in
Mar 2011.
5
Not on agenda:
 Chemical hygiene plan.
Gibson:
 Plan forwarded to faculty.
 Will share copy with workgroup.
Morris:
 Chemical Hygiene Officer assignment: by
lab or one for the campus?
Gibson:
 One for entire campus. OSHA approves;
CHO is PhD Chemist.
5
UC Davis Fire Department consolidation Parker:
update
 RFP issued for consolidation consultant.
Award target: January 2011.
 Woodland, West Sacramento FD added to
scope.
 Sorting out union, labor issues continues.
6
Safety Spotlight newsletter vendor
Parker:
 UCD vendor is retired Bayer VP
communications.
 Creates annual calendar of topicsreaches out to SME’s for content.
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UNIVERSITY OF CALIFORNIA, ENVIRONMENT HEALTH & SAFETY LEADERSHIP COUNCIL
MEETING NOTES 12.10.2010

Envisions majority of content to be shared
by participating campuses with a page per
campus devoted to campus specific
issues/topics.
 Cost estimated $2-3K/Month.
 Will ask vendor to join next call.
Morris:
 Supports leveraging the work.
Agreed:
 Santa Cruz, Merced, Santa Barbara,
Berkeley, San Diego, Riverside, Irvine, OP
in favor of proceeding.
Action:
 Parker will lead effort.
 Crocker will coordinate with vendor for Jan
2011 call.
7
Funding for EHS Technology
Workgroup solutions- OTP
Mac Pherson:
 SD OTP application close to completion.
Not on Tech workgroup radar as top
shared need. Chem Hygiene, Chem
Substances apps also ready. Would like
to share but lacks funding, staffing to
support outside UCSD.
Morris:
 Would like to see OTP demo.
Action:
 Mac Pherson to discuss support off-line
with Young.
 Mac Pherson to arrange OTP demo @
next Hazardous Waste workgroup meeting
(HWAG)
8
Interpretations of Compliance with BUS
50- establishing a Controlled Substance
Program Administrators workgroup
Vernon:
ID Campus administrators.
Set-up quarterly conference call to assure all
campuses on the same page regarding
administration of program issues such as
background checks, etc.
Agreement to proceed.
Action:
 Vernon will work with Crocker to set up
group and call.
9
Hazardous Waste Training
Requirement: Satellite Accumulation
Areas
 UCB has an on-line training;
Maranzana:
 Spill response is on LMS
 Annual refresher: 20 minutes, 36 Slides
with quizzes covers topics: IIPP, how to
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UNIVERSITY OF CALIFORNIA, ENVIRONMENT HEALTH & SAFETY LEADERSHIP COUNCIL
MEETING NOTES 12.10.2010
willing to share.
respond, use of cleanup equipment and
supplies, disposal, access to campus
reporting programs including compliance
reporting.
Action:
 Maranzana will email PPT to Crocker for
distribution to Directors.
General discussion on the matter of language
appropriate training.
Eaton:
 Using Neospeech application to translate
training to Spanish, Chinese.
 Positive reaction from native speakers to
translated content.
Agreed:
 Directors are interested in pursuing
translation application for language
appropriate training.
Maranzana:
 Site expected to launch in 1-2 weeks.
 Will include 20 SPO’s.
 Direct feedback to Freiberg.
10
Shared Standard Operating Procedures
on-line library
11
Not on agenda:
 Driver safety training
Vernon:
 Using hands-on Smith System.
12
Not on agenda:
 Nano call in
Wong:
 Letter regarding recently sent to
Chancellors with cc to campus EHS
directors
13
Not on agenda:
 Campus Fire Marshal annual
meeting 2011
Mac Pherson:
 Nothing yet finalized for 2011.
 Davis or Irvine locations being discussed
for spring.
14
Parking Lot Issues- 2010 Strategic
No discussion. No action.
Planning session:
 ERMIS dashboard: Need to
define, agree on common
denominators to make metrics
meaningful. (Buddy)
 Ergo program: train the trainer
for workstation safety to allow
ergonomists to develop programs
to address non-workstation
exposures.
 Develop/define common WC
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UNIVERSITY OF CALIFORNIA, ENVIRONMENT HEALTH & SAFETY LEADERSHIP COUNCIL
MEETING NOTES 12.10.2010



terminology (Bob L)
Commonality needed in position
descriptions across campuses.
Career pathing; consider UCB
“Career Compass”. (Buddy)
Central repository for programs
and projects to encourage
sharing. Possibly utilize UC
Ready forums. (Erike)
List of pre-qualified
environmental consultants (Bob
L)
15
Passing the gavel
Morris:
 Thanked members for support and
participation.
 Freiberg assumes leadership January
2011.
16
Meeting adjourned at:
11:34 AM
Minutes prepared by Janine Crocker 12.27.2010
Reviewed and approved by: Buddy Morris 01.11.2011, Erike Young 01.07.2011
Distributed 01.11.2011
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UNIVERSITY OF CALIFORNIA, ENVIRONMENT HEALTH & SAFETY LEADERSHIP COUNCIL
MEETING NOTES 12.10.2010