MINUTES OF THE FULL COUNCIL MEETING HELD ON
MONDAY 08th JUNE 2015 AT 7.00PM
HAWKEN ROWSE ROOM, ST. NEWLYN EAST VILLAGE HALL
Present -:
Cllrs. A MacCreadie (Chairman) (AM), R Toms (RT), E Green (EG), H Farmer (HF), P Harris (ViceChairman (PH)), G Bone (GB), D Laud (DL), M Harvey (MH), C Tankard (CT) & Mrs C Vaughan (CV)
Also attending -:
Mrs K Rees (Clerk), Mr C Pound (Post Office) & 6 members of the public
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Public Safety Announcement:
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Apologies:
None.
Urgent Business Identified After Circulation of Agenda:
The Pit.
REGISTERED/NON- REGISTERED INTERESTS & DISPENSATIONS:
CT declared a non-registered interest in agenda item 11 (e) Mitchell Bus Service
St. Newlyn East Post Office Service:
Mr Colin Pound gave a presentation regarding the future of Post Office provision in St. Newlyn East.
The current postmaster wishes to retire although he has not yet submitted his notice. There is no
retail alternative in St. Newlyn East but there are other options available including an outreach
service or a community run post office. An outreach service could be run from any suitable village
room and would be run by a sub-postmaster on 2 mornings a week. A community run post office
would be run by volunteers but would have to be a full registered business. The Chairman thanked
Mr Pound for attending the meeting and it was RESOLVED that this would be an agenda item
next month.
Public Session:
Three local residents addressed the Council regarding road safety at Cubert Crossroads. Another
accident occurred last week and residents would like a roundabout installed at the junction. The
problem is not with cars pulling out of the junction but cars trying to overtake cars that are turning
towards St. Newlyn East or Cubert.
Three representatives from Mitchell Village Association advised that there was a shortfall of £1600
in what was budgeted for the play equipment. They have been trying to sell the old equipment but
have been unsuccessful. They would like the Parish Council’s support in settling the remainder of
the bill.
Minutes:
RESOLVED: The Minutes of the Full Council meeting held on 11th May 2015, as circulated,
were correctly recorded. These were signed by the Chairman. The draft minutes of the AGM
held on 11th May 2015, as circulated, were accepted as a true record.
Cornwall Councillor Report:
No Report.
Business Matters:
RESOLVED: To bring agenda item 11 (d), Cubert Crossroads forward on the agenda.
The Clerk read out a letter from a local resident regarding the recent accident at Cubert Crossroads
which had also been published in the Newquay Voice. This letter stated that the accident was a
fatality which was not the case. The facts of the accident have now been established and the Clerk
read out the response from the police. Details of the feasibility study have been received from
Cornwall Council. A minimum of four options will be developed to address the situation at the
Crossroads and will be assessed against a number of criteria. The potential impact of planned
development on traffic flows through the junction will also be considered. The draft report with be
completed in September 2015. A lengthy discussion took place regarding the information contained
within the study. RESOLVED: Clerk to write letter advising that the Parish Council welcomes
the study and hopes that a roundabout will be considered as one of the options and that
interim measures should be taken to prevent overtaking at the junction.
Planning Application, Appeals & Decisions
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There were no applications and decisions were read out.
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A pre-application has been submitted for a new 4-bedroom dwelling to replace Brick House,
recently damaged by fire.
The enforcement case regarding the second storey constructed on top of the garage at Ventonarren
Vean is now closed. A breach of planning has occurred but as no clear harm is caused to the public
interest, no further enforcement action will be taken although the owner has been advised to submit
a retrospective planning application.
Matters Arising:
a) Purchase of the Methodist Chapel: The legal advice from NALC has been received.
However, although an acknowledgement has been received, the response to the Parish
Council’s proposal is still outstanding from the Chapel Council. NOTED.
b) Highway Issues: The Clerk read out the correspondence from Cormac regarding the
renewal of the yellow lines in the parish. There is no budget to complete the work.
RESOLVED: Clerk to write to Cornwall Council expressing dissatisfaction. Other
issues discussed include the poor quality of the work undertaken in Fiddlers Green
(RESOLVED: Report to Highways), the water run-off from Carland Cross Windfarm
(RESOLVED: Clerk to write to Trewithen) and signage in the village (RESOLVED:
Agenda item next month).
c) Public Access to Defibrillator: The Clerk is waiting for an installation date. NOTED.
d) Repair to the Swing in St. Newlyn East Recreation Ground: The work to the frame has now
been completed and the Clerk has asked Cormac to reinstall the swings. NOTED.
e) Halt Road Development – Breach of Planning: The Clerk has been advised by the planning
officer that the path will be open by the end of June when the access road is complete.
However, Ocean Housing were supposed to provide an explanation which they haven’t.
RESOLVED: Clerk to contact the Planning Officer & advise that enforcement action
is now the only option available.
f) Grasscutting in the Parish: The quality of the cutting of the grass by the new contractor was
discussed. RESOLVED: Agenda item next month. AM & RT expressed dissatisfaction
at the grasscutting carried out by Cormac at Cubert Crossroads and Penscawn Lane.
RESOLVED: Clerk to write and express disappointment to Cormac.
g) Tree in Mitchell Play Area: The Clerk has received an informal report from Mr C Hawke
who advised that a further assessment should take place in the middle of June once the
trees are in full bloom. NOTED.
Business Matters (continued):
(a) Appointment of Governors to the Trevilson Trust: A lengthy discussion took place regarding
the appointment of the Governors to the Trevilson Trust. RESOLVED: The appointments
were agreed and minuted at the AGM and therefore a decision cannot be revoked for
6 months.
(b) Superfast Broadband: Mr C Hawke was not attendance.
(c) Improvement of Amenity Areas in the Parish: Mr C Hawke was not in attendance.
(d) Mitchell Bus Service: Extensive explanations over the level of bus service in Mitchell had
been received from Cornwall Council and First Buses. A very lengthy discussion took place
including the lack of complaints received from local residents. RESOLVED: To take item
off the agenda until representations are received from parishioners.
(e) The Pit: RT advised that two children on mountain bikes had been seen riding in The Pit.
RESOLVED: DL to investigate and lock The Pit, if necessary.
Correspondence:
SENDER
CONTENT
RESOLVED
Cornwall For
Change
Request for Support
RESOLVED: Clerk to send letter of
support
Devon &
Cornwall Police
Local Policing Survey
RESOLVED: Survey completed, Clerk
to return
PCC
Thank you letter for agreeing to carry out
the cutting of the churchyard
Update on a Case for Cornwall
Noted
John Pollard
Noted
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Cornwall Council
Water Risk Assessment – Public Toilets
Following a discussion it was
RESOLVED to ask Cormac for further
information.
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Reports from Outside Bodies::
EG & CV attended a meeting of the Trevilson Trust. Several awards were made.
RT attended the Local Plan Examination. Several developers were in attendance demanding
further houses in Cornwall. Imerys volunteered the use of their land as a hazardous waste site.
CV attended a meeting of the St. Newlyn East Village Hall Committee. A report had been
previously circulated.
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Finance:.
a. Accounts: RESOLVED: Accounts totalling £4452.22 were approved for payment
(appendix 1).
b. Urgent Financial Matters: The request from Mitchell Village Association for assistance with
the £1600 shortfall was discussed. RESOLVED: Outstanding amount to be paid within
12 months.
c. To approve the Annual Audit Return 2014/2015: RESOLVED: The audit document and
governance statement was approved and signed by the Chairman.
Items for the July 2015 Agenda
 St. Newlyn East Post Office Provision
 Parish Signage
 Halt Road Development
Closure:
There being no further business, the Chairman thanked members for their attendance. He advised
that the next scheduled Full Council Meeting will take place on 13th July 2015 at 7.00pm in the
Primary Room, St. Newlyn East Methodist Chapel. The meeting closed at 22.10pm
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