April 14, 2015
The Board of Trustees met for their regular meeting Tuesday, April 14 th , 2015, at 7 pm in the city meeting room. The meeting was called to order by Chairman DeShaw. Present were DeShaw, Guthrie,
Lange, Melchert and Janet Buckner, Council Representative. Absent, none. Motion by Lange, seconded by Guthrie, to approve the agenda and the minutes of the March meeting. Ayes, all. Carried. The bills were presented for payment as follows:
ELECTRIC:
PAYROLL
PAYROLL TAXES
LESS TAXES & INS
FED WH-SS-MED-IPERS-IA WH
$ 8,277.79
6,005.88
MANCHESTER DENTAL
BLACK HILLS ENERGY
BLACK HILLS ENERGY
THE MINI MART
KEMP DENTAL ASSISTANCE
MARCH BILLINGS
APRIL BILLINGS
GAS & MTG ROLLS
100.00
956.84
144.28
215.20
RPGI
TEGELER CRANE INC
FLETCHER-REINHARDT CO
TERRY-DURIN CO
RESCO
HARRIS ELECTRICAL SERVICE
CITY LAUNDERING CO
CITIZENS STATE BANK
PURCH PWR (435,039 kWh) 25,152.99
CRANE FOR LOADING TRANSFORMER 675.00
STEEL BRKTS & ST LIGHT FIXTURES
PHOTO CELLS, WIRE, GRD RODS, ETC
PVC CPLGS, END BELLS & ELBOWS
FITTINGS & LABOR
MAT & TOWEL SERVICE
MONTHLY CASE MANAGEMENT FEE
1,290.42
818.69
94.38
260.26
75.68
18.95
CARDMEMBER SERVICE
LEADER PUBLICATIONS
IAMU
USPS
USPS
US CELLULAR
WINDSTREAM
TREAS. STATE OF IOWA
WELLMARK BCBS
IAMU
D & J FEEDS
K & L CONTRACTING
KRAMER K TRUCKING
DUBUQUE FIRE EQUIP INC.
FIRST ST FLAGPOLES
PROCEEDINGS & SIGNATURES
ENERGIZERS
MARCH BILLS
ENERGIZER MAILING
APRIL SERVICE
MARCH BILLING
BAL OF 1ST QTR SALES TAX
APRIL HEALTH INS
1/3 ECIASSO DUES APR-JUN
DRILL BITS, PAINT, ETC
BACKHOE WORK
ROCK
ANNUAL EXTINGUISHER SERVICE
205.00
146.38
145.52
99.62
92.27
127.01
222.46
1,027.00
234.00
108.43
72.54
355.00
172.37
97.55
WATER:
US CELLULAR
WINDSTREAM
TREAS. STATE OF IOWA
WELLMARK BCBS
IAMU
D & J FEEDS
APRIL SERVICE
MARCH BILLING
BAL OF 1ST QTR SALES TAX
APRIL HEALTH INS
1/3 ECIASSO DUES APR-JUN
MARKING PAINT
127.01
58.99
353.00
1,876.05
108.43
64.53

April 14, 2015
K & L CONTRACTING
KRAMER K TRUCKING
DUBUQUE FIRE EQUIP INC.
RIESBERG RENTAL INC
J & R SUPPLY INC
MUNICIPAL MANAGEMENT CORP
HAWKINS
BACKHOE WORK
ROCK
ANNUAL EXTINGUISHER SERVICE
EQUIPMENT RENTAL
REPAIR WRAP
LEAK DETECTION SERVICE
AZONE (CHLORINE)
545.00
172.37
97.50
96.00
160.00
800.00
348.04
MUNICIPAL UTILITIES PUMPING & POWER 2/20-3/20/15 550.81
KEYSTONE LABS INC SAMPLE ANALYSIS 11.00
Motion by Guthrie, seconded by Lange, to allow the bills as presented. Ayes, all. Carried.
Councilperson Buckner was present for the semi-annual WWTP meeting with the Board. Melchert reported that operations at the WWTP are going well. Materials are here to create a top over one of the basins by city/utility employees before next winter. A brief discussion was held concerning the installation of a new service line and whether or not the reserve alley issue has been resolved.
Supt. Melchert reported on the following items:

IRWA was here to assist with the location of our water leak but was unable to find the problem.
Municipal Management Corp. was called in and was able to pinpoint the location of the leak within a 5’ section of main along the west side of College Avenue NE just east of the DCHS
Museum Church. Upon completion of the repair, daily pumpage has dropped about 30,000 gallons per day.

Cole has been only able to work part-time for the past 2 ½ weeks due to a non-work related knee injury. He has surgery scheduled for Wednesday, April 15, 2015, and is expected to be back to work full-time on light duty following.

2 new UG services are in the works for new residences. Secondary service work is in the process of being scheduled. Paul from Coggon is willing to assist in the change out of several cross-arms.

Hydrant flushing was scheduled for next week but may be rescheduled due to employee work load.

Cole’s last 30 hr water course is scheduled for May. Upon completion of the course, he will be able to take all 3 tests required to become Grade 1 certified in water and wastewater. Water is divided into 2 sections – treatment and distribution. To acquire Grade 2, a person is required to meet on the job training criteria to qualify.
New pickup bids were presented to the Board for consideration. Runde submitted 2 Ford (one chrome trim option), 1 Dodge and 1 Chevrolet bid. Victory Ford submitted 1 Ford bid. Discussion was held concerning the basic makeup of the 2015 Ford and the pros and cons of each truck quoted. Motion by
Guthrie, seconded by Lange, to order the 2015 Chevrolet from Runde Auto at a bid of $24,517 with the additional cost of chrome trim. Ayes, all. Carried.
A cost estimate for a used switchgear system prepared by BHMG was given to the Board for review. Our current switchgear was installed over 40 years ago and has breakers that are no longer made and 5 in need of rebuilding at a cost of $15,000 each, if rebuildable. This used system was built in the 1990’s and just removed from service by a utility in Illinois. It was decided to make a trip to Illinois to view the switchgear and talk to the utility before a decision to purchase is made.

April 14, 2015
A discussion was held concerning employee sick pay. A review of the employee handbook will be made in May. Delinquent accounts were reviewed. Meeting adjourned at 7:57 pm.
Receipts for March:
Electric $59,919.56
Water 5,491.28
Meter 250.00
Sales tax 1,510.66
Balance, 3/31/15:
$50,509.84
84,604.78
6,424.00
721.85
MMG
Investments
58.06 151,416.70
$35,000.00
______________________________ Secretary __________________________________ Chairman