Deerfield Elementary
Student/Parent
Handbook
2014-15
Deerfield Elementary
Phone: 832-5660, Fax: 832-5663
101 Lawrence Avenue
Lawrence KS 66049
Deerfield Website
http://schools.usd497.org/deerfield
Joni Appleman, Principal
Emily Wolcott, Administrative Assistant
Joan Monninger, School Secretary
Office Hours 7:30-3:45
Deerfield Mission Statement
Our school community will enable students to acquire life-long academic and
problem-solving skills, self worth and respect for all.
Deerfield 3 R’s
Be respectful.
Be responsible.
Be ready to learn.
2014-15
Lawrence Public Schools
Board of Education Members
Kristie Adair
Term Ends: 6.30.2015
kadair@usd497.org
840-7989
Randy Masten
Term Ends: 06.30.2015
rmasten@usd497.org
760-5196
Rick Ingram
Term Ends: 06.30.2015
ringram@usd497.org
864-9819
Adina Morse
Term Ends: 06.30.2015
amorse@usd497.org
856-0843
Shannon Kimball
Term Ends: 06.30.2015
skimball@usd497.org
840-7722
Vanessa Sanburn
Term Ends: 06.30.2013
vsanburn@usd497.org
856-1233
The Lawrence Board of Education welcomes public input. Contact information for board members is frequently published
in the Lawrence Journal-World. The Board invites public comment about items not included on its agenda at the
beginning of each regular board meeting. There is opportunity for public comment regarding a specific agenda item after
the Board discusses the item. Patrons are asked to complete an Audience Participation Form, distributed during board
meetings, to assist the Board in keeping an official record of individuals making public comment during its meetings.
These forms also assist board members and staff in responding to questions and issues that may arise during public
comment. Written comments also may be submitted.
Board of Education Goals
In order to achieve educational equity and excellence for students of all races and backgrounds, the Lawrence Board of
Education and Superintendent will establish a learning climate of high expectations, set annual equity and achievement
goals, and charge district- and school-level teams with responsibilities for developing strategies to eliminate achievement
disparities while improving achievement for all students.
Mission
Lawrence USD 497 is a learning community committed to ensuring educational equity and excellence so that students of
all races and backgrounds achieve at high levels and graduate prepared for success in college, careers and life in a
diverse and rapidly changing world.
Vision
The school board, administration, teachers and staff build positive relationships, seek multiple perspectives, set high
expectations and hold each other accountable for ensuring that through equitable access to rigorous, culturally relevant
and seamlessly aligned curriculum and effective, research-based instruction, all students achieve at high levels, graduate
on time and are well prepared for their future.
EXCELLENCE
Raise the achievement of all students in the Lawrence Public Schools
EQUITY
Raise achievement for all students, while closing achievement gaps
ENGAGEMENT
Develop a learning community of school, family and community partnerships committed to ensuring educational equity and excellence
so that all students achieve at high levels and graduate prepared for success in college, careers and life
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Dear Parents and Students,
Lawrence Public Schools provide services and programs
to people with disabilities in the most integrated setting
possible. Pursuant to the Americans with Disabilities
Act, Title II, the Director of Special Operations, Safety
and Transportation has been appointed as the ADA
Coordinator. Please call for information on accessibility,
ADA compliance procedures or accommodation
requests.
WELCOME TO DEERFIELD ELEMENTARY SCHOOL!
We strive to create a positive environment conducive to
learning. Our goal is to help each child rise to their utmost
potential! Each year we review our student data and revisit
and revise our School Improvement and Professional
Development Plans, to meet our current needs. Deerfield
continues to focus on implementing strategies to improve
reading comprehension, communication through writing,
and math problem solving.
In order to facilitate participation, accommodations will
be made on an individual basis. If you would like to
attend a Board of Education meeting or other public
event of the District and require an accommodation for
people with disabilities, please contact the ADA
Coordinator at the Lawrence Public Schools, 110
McDonald Drive, Lawrence, KS 66044, (785) 832-5000
or through the Kansas Relay Center, 1-800-766-3777, at
least 48 hours in advance. The ADA Coordinator may
refer issues regarding accessibility and accommodations
for students to the student services department. ADA
issues regarding employment may be referred to the
human resources department by the ADA Coordinator.
The staff at Deerfield will focus on the components of an
Effective School. Those include strong instructional
leadership, a clear and focused mission, a safe, orderly, and
positive school climate that is conducive to learning, high
expectations for all students and staff, frequent monitoring
of student progress, and strong home-school relationships.
Research tell us that students achieve more and schools
perform better when parents are involved. Therefore, we
invite you to become an integral part of your child's
educational program. There are many opportunities to get
involved in your child’s education; from helping your child
with homework to volunteering in the classrooms to
attending PTO meetings. PTO meetings take place on the
2nd Tuesday of each month from 7:00-8:00 p.m. with child
care available. Our PTO does their best to match your
interests with our needs. With teachers, students, parents
and staff working together, your child's opportunity for
success are greatly increased.
Let's work together to provide an exciting, enjoyable, and
successful school year for your child.
Sincerely,
Joni Appleman
Deerfield Principal
Parent Involvement
The Lawrence Public Schools recognize that parental
involvement is an important part of a child’s academic
success. The district values positive relationships with
parents in order to achieve common educational goals for
students. Ongoing communication between home and
school is a key factor in these relationships.
School district staff includes a number of professionals
who can be important resources for parents as they guide
their children through their educational years. There are
school counselors, social workers, psychologists, nurses,
specialists, and interrelated resource teachers assigned
to every attendance center, although not necessarily
present on a full-time basis at each school. If parents
would like to consult any of these individuals about their
children’s education, the school office can provide names
and contact information.
Notice of Accessibility
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Table of Contents
Policies referenced herein are abbreviated in content. Policies in
their entirety, as well as the complete Board Policy Manual, can be
accessed on the district’s web site (www.usd497.org). For
information on how to obtain copies of individual board policies,
contact the Clerk of the Board or the secretary at any attendance
center.
Board of Education Members
Welcome to Deerfield
Parent Involvement
Notice of Accessibility
Table of Contents
Principles for a Great School Environment
After School Program
Arrival/Departure & School Hours
Arrival
Parking
Dismissal
Garden During Dismissal
Crosswalk
After School Playground Use
Traffic Plan
Attendance
Truancy Law
Tardy Students
Missing School Due to Illness
Parental Request for Student Absence
Moving to new school
Behavior
Expectations
Positive Behavior Supports
Gold Slips
Detention
Bullying
Fights
Prohibited Activity
Suspension and Expulsion Procedure
Prohibited Activity
Birthdays/Homeroom Parties
Business Partnership
Butterfly Garden
Classroom Assignment Responsibilities
Computer Use
Children’s Internet Protection Act
Discrimination / Harassment
District Mandatory Reporting
Dress Code
Drug Free Schools
Enrollment
Facilities Rental
Field Trips
Food Service Department Information
Free/Reduced Lunches
A la Carte Purchases
Online Credit Card Payment
Low Balance Reminders
End of Year Balances
Returned Checks
``
Bringing in outside food
Building sales
Fast Food
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Breakfast Time
Breakfast and Lunch Prices
Health Curriculum
Health Office
Accident or Illness
Health Related Enrollment Requirements
Health History
Immunization & Physical Requirements
Medication at School
Medication Supervision
Over the Counter
Prescription Medication
Self-administration of Medication
Homework
Intellectual Property
Kindergarten Round-Up
Lost and Found
Office Hours
Parent Communication
Parent/Teacher Conference
Meetings with Staff
Messaging System
Newsletters
Thursday Folders
Parent/Teacher Organization (PTO)
Phone Use
Cell Phone
Progress Reports & Grading System
Recess
Recess Inclement Weather Practice
Safe School Information
Emergency Drills
School Closing Announcements
School Concerns
Searches: Property
Searches: Students
Site Advisory Council
Student Activities
Student Support/Special Education Meetings
Students Kept After School
Student Records
Student Records: Release of
Student Records: Updating
Student Support Programs
Tobacco Use
Transportation
Traffic Plan
Bicycles & Wheeled Conveyances
Use of Protective Helmet
Vandalism
Visits to School
Volunteers
WatchD.O.G.S.
Weapons
Weapons: Other Dangerous Objects
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Appendix
Family Educational Rights and Privacy Act
Deerfield Expectation Matrix
Board Policy Reference Section
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The staff of Deerfield Elementary School
welcomes you and your family. We will do
our best to offer your child the best possible
education, and we will strive to make that
education interesting and stimulating. We
need your support. We ask that you be an
active participant in your child’s education. This handbook has
been carefully prepared so that students and parents may know
and understand the policies and expectations of Deerfield
Elementary.
The building is locked and students will not be allowed inside
the building before 7:30 a.m., as there is no supervision.
Students are allowed to enter the classrooms once the 7:50
a.m. bell rings. Prior to that time:
 students in grades K-3 will wait in the gym and
 students in grades 4-5 will wait in the cafeteria
(Exception-the 1st day of school student can go directly to
their classrooms from 7:30-8:00.) If you walk your child into
the building before the 7:50 bell, we ask that you take them to
the gym or cafeteria. Please do not stand in the hallway with
them. You are welcome to sit with your child in the gym or
cafeteria.
PRINCIPLES FOR A GREAT SCHOOL ENVIRONMENT
It is a priority of Deerfield Elementary to create an environment
that gives all children the opportunity to achieve their fullest
personal and academic potential in order to become productive
and responsible citizens.
From 7:30 a.m. to 8:00 a.m. the following doors are open for
students to enter upon arrival:
 Front Door

Butterfly Garden Door (door north of
Every student should have the opportunity to achieve his/her
potential in a safe, caring environment. We believe that great
schools are child centered and promote principles that foster a
positive environment.
 The student’s self-concept is always a prime consideration.
 The student should have a feeling that he/she has some
control.
 A balance of natural consequences/choices and empathy
replaces punishment whenever possible.
 The student is required to do more thinking than the adults
do in solving their problem.
the front garden)


Primary Playground Door
Back Parking Lot Door
All doors, except the front door, are locked at
8:00. All students must enter through the front doors if arriving
after 8:00.
PARKING
We welcome parents to walk their child into the building any day!
However, we ask that all parents please park along Lawrence
Avenue.
AFTER SCHOOL PROGRAM
Boys and Girls Club has an after school program located at
Deerfield. The program is offered to students in grades K-5.
Program hours are from 3:00-5:30 Monday, Tuesday, Thursday,
Friday and from 1:30-5:30 on Wednesday. All participants must
enroll and be accepted into the program. Enrollment is limited.
Contact Boys and Girls Club at 785-423-3695 for more
information.
DISMISSAL
(Board Policy JBH)
Students will be dismissed MTTF at 3:00 p.m. and at 1:30 on
Wednesdays. If students are kept after school by their teacher
for more than 10 minutes, parents should be notified. Students
are requested to go directly home unless arrangements have
been made with parents PRIOR to coming to school. Parents
wishing to pick up their student before 3:00 must sign them out
in the office. All students MUST be picked up promptly after
school unless attending the Boys and Girls Club. There is no other
supervision after dismissal.
ANIMALS AND PLANTS IN THE SCHOOL
(See Board Policy ING)
Individuals bringing animals to school must follow the
appropriate guidelines.
GARDEN DURING DISMISSAL
For safety reasons, all student must be accompanied by an adult
when visiting the garden between the hours of 7:30 a.m.-3:30
p.m.
ARRIVAL/ DEPARTURE & SCHOOL HOURS
MTTF
Wednesday
8:00 - 3:00
8:00 -1:30
CROSSWALK
We insist that all students and parents use the crosswalk to cross
the circle drive. We also insist that all students
needing to cross Princeton and Lawrence
Avenue do so at the supervised crosswalk at
the corner of Princeton and Lawrence Avenue.
Students waiting for rides after school will wait
on the sidewalk in the circle drive (or at their
assigned area). Any students not picked up by
3:10 will be brought into the school to call parents.
ARRIVAL
Students eating breakfast may enter the school at 7:30 a.m.
All other students are asked to arrive to school no earlier than
7:50 a.m., when the first bell rings. Students must be in their
classrooms at 8:00 a.m., when the final bell rings, or they will
be counted as tardy/absent.
Deerfield Staff are not on duty until 7:30 a.m. Please DO NOT
drop your child off before 7:30 a.m.
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


Students will not be released during the school day without a
written or verbal request from the student's parent. If we do
not recognize the person picking up a child during the school
day, office personnel may verify the identity of the person
before releasing the child. A student may be released to law
enforcement authorities if the student has been placed under
arrest or taken into custody by law enforcement or DCF.
Observances of religious holidays;
Extremely inclement weather; or
Other reasonable and justified parental requests made
either orally or in written form.
The principal shall determine the acceptability and validity of
excuses presented by the parent or student.
When a student accumulates 3 or more consecutive absences
or 15 cumulative absences, verification from the appropriate
professional office stating that your child was seen must be
obtained for the absence to be recorded as “excused.” When
your child begins to accumulate absences, you will be sent a
notification letter from the school. This letter is to notify you
that your child’s absences are nearing a point at which
verification may be required for the absence to be recorded as
“excused”. If your child has had a pattern of attendance issues,
you may be asked to provide verification sooner. You can
monitor your child’s attendance by going to “Skyward Family
Access” on the district website.
AFTER SCHOOL PLAYGROUND USE
The Boys and Girls Club has exclusive use of our school
playgrounds from 3:00-5:30 MTTF and 1:30-5:30 on
Wednesdays.
Our after school playground policy has always been that non
B&G Club students may play on the playground after school
only if a parent is on the playground WITH them.
However, there have been issues related to lack of supervision
and issues between B&G club students and adults on the
playground that has caused concerns for the B/G Club staff. In
many cases they may not know the parents who are outside or
if they “belong” to a child who is playing.
They must insist that non B&G Club adults and children, not
interact with students in their care.
ATTENDANCE: TRUANCY LAW
(Board Policy JBE)
The Kansas Truancy Law states that a student is truant when
he/she is absent unexcused from school three (3) consecutive
days or five (5) cumulative days in a semester or seven (7)
cumulative days in a year. Please call the office to excuse your
child from school as soon as possible or by 8:30 a.m. If you fail to
notify the school, the absence will be recorded as unexcused.
After three (3) consecutive unexcused absences, five (5)
cumulative absences in a semester, or seven (7) cumulative
absences in a year, a child is considered “truant” under State
law, and Department of Children and Families (DCF) will be
notified. A “day” is defined as the student missing any
“significant part of the day”. The Board of Ed has defined a
“significant part of the day” as 1 hour.
Therefore, non B&G Club students are asked to exit the
playground once B&G Club students come outside (only
exception is Marathon Club). Children with a parent are
welcome to play on the opposite playground if it is not already
occupied by B/G Club and, of course, the Deerfield Park is a
public park open to everyone.
Thank you very much for your cooperation in helping us with
the safety and security of our B&G club students.
TRAFFIC PLAN
We have a traffic plan that outlines traffic expectations during
pick up and drop off. The TRAFFIC PLAN is sent to all parents in
the July newsletter. You can also find it on our school website.
Read school newsletters for updates, as we sometimes find new
ways to make arrival and dismissal safe!
ATTENDANCE: TARDY / ABSENT STUDENTS
(Board Policy JBE)
Students are to check in at the office when they arrive to school
after 8:00 a.m. Tardies are considered excused when they
result from:
 Illness verified by parent contact, either oral or written;
 Dental or medical appointments verified by parent
contact either oral or written or appointment card;
 Severe affliction in the family;
 Exposure to infectious or contagious diseases;
 Observances of religious holidays;
 Extremely inclement weather; or
 Other reasonable and justified parental requests made
either orally or in written form.
The principal shall determine the acceptability and validity of
excuses presented by the parent or student.
Students who miss a “significant part of the day” will be counted
as absent as oppose to tardy. In accordance with the BOE
definition, students arriving after 9:00 a.m. will be counted
absent for 1/2 day. Students leaving before 2:00 will be counted
ATTENDANCE
(Board Policies JBD)
When your child is absent, we ask that you call
the school office as soon as possible or by 8:30
a.m. to let us know the reason your child is gone.
(832-5660). If you do not have a phone, you will
need to send a note the following day. We must hear from a
parent or guardian to verify a child’s absence the day of the
absence.
Absences are considered excused when they result from:
 Illness verified by parent contact, either oral or written;
 Dental or medical appointments verified by parent
contact either oral or written or appointment card;
 Severe affliction in the family;
 Exposure to infectious or contagious diseases;
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absent for 1/2 day. Excessive tardiness may also effect
participation in classroom reward activities.
absence, please contact the school office for the Parental
Request for Student Absence Form. Again, make-up
homework will be gathered for the students AFTER the
student’s absence.
ATTENDANCE: MISSING SCHOOL DUE TO ILLNESS
Parents/ Guardians are asked to keep ill students at home.
Examples of illnesses that should keep your student home may
include, but are not limited to:
1) Contagious diseases – such as measles, mumps, chicken
pox, pink eye and influenza.
2) Skin rashes – especially if the cause is unknown or if
accompanied by fever or drainage. (may require Dr. note
to verify that the student is not contagious)
3) Head lice infestation that has not yet been treated with an
antiparasitic shampoo. Only one day’s absence will be
excused. See more about head lice under Health Office
Policies.
4) Fever – students with an oral temperature of 100.0 or
greater should be kept home until they have been fever
free without medication for 24 hours.
5) Vomiting – students who vomit must stay home for 24
hours after the last episode of vomiting.
ATTENDANCE: MOVING TO NEW SCHOOL
We are required to keep your child “officially” enrolled at
Deerfield until we are notified by your child’s new school. If we
are not notified within 2 weeks, we are required to file Truancy
with DCF. Please make sure you enroll promptly at your new
school and that you ask them to contact us to verify your
enrollment.
BEHAVIOR
(Board Policies JDB; JHCAA; JCDBBC; JCAB;
JCABB; JCDA; JDD)
Appropriate student behavior is a must in
order for the maximum educational
learning to occur. It allows the teacher the
opportunity to teach and the student the
opportunity to learn.
BEHAVIOR: EXPECTATIONS
(Board Policy JCDA)
Deerfield Expectations:
1. Be Respectful 2. Be Responsible 3. Be Ready to learn
Please notify the school if your student is experiencing any of
these health problems so the school nurse is aware of the
problem. Parents / Guardians are asked to contact the school
by 8:30 a.m. if a student will be absent or tardy.
Expectations for several settings are explicitly taught to our
students each year. (See Expectation Matrix in Appendix)
When a child becomes ill at school we will attempt to contact
the parent or legal guardian. If we are unable to contact you
we will use the emergency contact information you have
provided. Please notify the school of any employment
changes, household moves or changes in emergency
information as soon as possible so our school records are kept
current.
POSTIVE BEHAVIOR INTERVENTION AND SUPPORTS
Our school uses a school-wide systematic approach to
proactively support the needs of our students. Positive
behavior intervention and supports (PBIS) is a system of tools
and strategies for defining, teaching, acknowledging
appropriate behavior, and correcting inappropriate behavior.
School-wide PBIS focuses on taking a team-based approach by
teaching appropriate behavior to all students. Through PBIS,
school staff works to establish and maintain a productive, safe
environment in which students, staff, and families have clear
expectations and roles in the educational process.
It is our expectation that ill students be picked up within 30
minutes of receiving our call unless arrangements have been
made with the principal.
If a student returns to school after an illness/surgery or if a
student comes to school with a disability that will prevent
him/her from participating in the daily activities, please
contact the school nurse before the return date to discuss
accommodations that may be needed. A doctor’s note or
hospital discharge orders stating the diagnosis, treatment and
restrictions will be required.
An important aspect of PBIS is the understanding that
appropriate behavior and social competence is a skill that
requires direct teaching to students just like math and reading.
There is no assumption, in PBIS, that students will learn social
behavior automatically or pick it up as they go through life.
This critical feature in PBIS leads to its effectiveness.
ATTENDANCE: PARENTAL REQUEST FOR STUDENT ABSENCE
School officials realize that business and personal interests
sometimes require families to be away from home for short
periods of time. When a parent or guardian believes that there
is a valid reason for a student to be absent, school officials will
endeavor to honor the absence. Such absences, when
approved, will be considered excused absences. Depending
upon the course, students may be expected to make up time
and/or work missed because of such absences. To request an
GOLD SLIPS
Students who follow the expectations are recognized with
Gold Slips. Gold Slips can be used for prizes and special
privileges in the classroom.
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BEHAVIOR: DETENTION
(Board Policy JDB)
Detention periods for each class will be established by the
teacher and posted in each classroom. Detention time for
Deerfield will be after school.
donate a book to the Deerfield library in honor of their child’s
birthday. Balloons/flowers will not be delivered to the
classroom for children. Invitations to student birthday parties
should be distributed outside of school.
The PTO room parents arrange refreshments for parties in
October, December and February. Parties are planned under
the direction of classroom teacher and the room parents
.
BUSINESS PARTNERSHIPS
LAWRENCE EDUCATION ACHIEVEMENT PARTNERS – (LEAP)
(Board Policy IDAA)
Lawrence Public Schools are involved with
the business community in a partnership
venture. A partnership is a mutually
supportive agreement between a business
and a school or school district, often in the
form of a written contract, in which the
partners commit themselves to specific goals and activities,
intended to benefit students. Deerfield’s Business Partner is
Hy-Vee (6th Street location). Please support our business
partner.
BEHAVIOR: HAZING AND BULLYING
(Board Policy JGECA, GAAE)
The Deerfield staff is committed to
creating a bully-free atmosphere for our
students. The entire Deerfield staff
CLOSELY monitors student behavior
through-out the day. We have a Bullying
Prevention Plan in place that outlines the
definition of bullying, sets clear and consistent rules for
preventing bullying. Bullying students will NOT be tolerated.
Definition of Bullying: Bullying is when a person or group of
people repeatedly and intentionally hurt someone’s body or
feelings.
Deerfield Bullying Rules:
 We will not bully others.
 We will help students who are bullied when it is safe to do
so.
 We will include students who are left out.
 We will report to an adult at school when we see someone
being bullied.
BUTTERFLY GARDEN/HABITAT FOR LEARNING
We have a beautiful butterfly garden located
in front of the school. This garden is cared for
by the parents and students of Deerfield
School. We want you to enjoy the garden
anytime. However we ask that you respect
the hard work of the students and parents by having
responsible behavior when visiting the garden. For safety
reasons, student must be accompanied by an adult during the
hours between 7:30 a.m. and 3:30 p.m., we ask that students
be accompanied by an adult.
BEHAVIOR: FIGHTS
Fighting at school will not be tolerated.
Unless there is clear and convincing
evidence that a student was only defending
himself/herself without throwing a punch,
all participants will be disciplined. Under most circumstances,
the consequence for fighting is IN or OUT OF SCHOOL
SUSPENSION.
CLASSROOM ASSIGNMENT RESPONSIBILITIES
The building principal is responsible for assigning teachers to
specific grade levels and, with teacher input, assigning
students to a particular teacher. Because we can not grant
every parent request for a particular teacher, we do not take
requests into consideration when making class assignments.
BEHAVIOR: SUSPENSION AND EXPULSION PROCEDURE
(See Board Policy JDD)
BEHAVIOR: PROHIBITED ACTIVITY
(Board Policy JHCAA)
Activities that threaten the safety or well-being of persons or
property on district property or at school activities, or which
disrupt the school environment are prohibited. Disciplinary
action will also be taken against any student wearing, carrying,
or displaying gang clothing and paraphernalia, or exhibiting
behavior or gestures which symbolize gang membership, or
causing and/or participating in gang-related activities on
district property or at school activities.
COMPUTER USE
(Board Policy IIBG)
Computer systems are for educational and professional use.
Internet services are provided for educational purposes. The
term "educational purposes" includes use of the system for
classroom activities and research.
Students shall have no expectation of privacy when using
district e-mail or computer systems. All information created or
accessed by students may be subject to monitoring without
notice by district administrators and/or school staff when
appropriate. The district retains the right to duplicate any
information created by students in a computer system or on
any hard drive.
When using the system, students are expected to follow the
guidelines approved by teachers and/or the administration.
BIRTHDAYS – NO TREATS PLEASE!
Due to the rising dietary needs of our students, we will insist
that NO treats be brought to school for birthdays. Our
Deerfield PTO provides each teacher with a supply of birthday
pencils for each child. The librarian encourages parents to
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Students shall be informed annually of the district’s acceptable
use policy. Students must use appropriate language in all
messages. The district retains the right to impose on any
student disciplinary measures that may include expulsion.
emotional abuse or neglect or sexual abuse, shall promptly
report the matter to the Kansas Department for Children and
Families (DCF) office or to the local law enforcement agency if
the DCF office is not open. The employee making the report
shall NOT contact the child’s family or any other persons to
determine the cause of the suspected abuse or neglect or
notify them of a report or pending report been made. If
appropriate, the principal may confer with the school's social
worker, guidance counselor or psychologist. At no time shall
the principal or any other staff member prevent or interfere
with the making of a report of suspected child abuse.
CHILDREN’S INTERNET PROTECTION ACT
(Board Policy IIBGA)
The district shall implement and enforce an internet safety
plan meeting the requirements of both the federal and the
Kansas Children’s Internet Protection Acts (CIPA). The
superintendent shall develop a plan to implement the
Children’s Internet Protection Acts.
Such plan shall include technology protection measures and
such other measures as deemed appropriate to address the
following issues:
(1) Access by minors to inappropriate matter on the Internet
and World Wide Web,
(2) The safety and security of minors when using electronic
mail, chat rooms, and other forms of direct electronic
communications,
(3) Unauthorized access, including so-called “hacking,” and
other unlawful activities by minors online;
(4) Unauthorized disclosure, use, and dissemination of
personal information regarding minors; and
(5) Measures designed to restrict minors' access to materials
that may be harmful to them.
DCF ACCESS TO STUDENTS ON SCHOOL PREMISES (SEE JCAC)
The principal shall allow a student to be interviewed by DCF or
law enforcement representatives at an appropriate location
on school premises and shall act to protect the student’s
interests during the interview subject to the authority of DCF
or law enforcement.
COOPERATION BETWEEN SCHOOL AND AGENCIES
Principals shall work with DCF and law enforcement agencies
to develop a plan of cooperation for investigating reports of
suspected child abuse or neglect. To the extent that safety is
not compromised, law enforcement officers investigating
complaints of suspected child abuse or neglect on school
property should not be in uniform. All employed personnel of
the school district must report to the building principal cases
that that they believe may constitute child abuse. Child abuse
shall be interpreted as a situation in which there is any reason
to believe that a child is being abused, neglected, or in need of
care. The law specifically includes mental abuse.
This policy is based on Section 1, K.S.A. 1969 Supplement,
Chapter 38-717.
DISCRIMINATION/HARASSMENT
(Board Policy JGEC)
The district is committed to maintaining a working and
learning environment free from discriminatory harassment.
Discrimination is conduct which affords a student different
treatment, solely on the basis of race, color, national origin,
religion, disability, sex, sexual orientation or gender identity in
a manner which interferes with or limits the ability of the
student to participate in or benefit from the services, activities
or programs of the school. Discrimination as above described
against any student in the admission or access to, or treatment
in the district's programs and activities is prohibited. Any
student or employee who engages in discriminatory conduct
as above described shall be subject to disciplinary action, up to
and including termination from employment or expulsion from
school.
DRESS CODE
(Board Policy JCDB)
The school assumes that parents will use good judgment with
regard to proper school dress.
When clothing is distractive, indecent or that which is attributed
to "gang dress", interferes with the teaching and learning
process, it will not be accepted.
Inappropriate dress includes, but is certainly not limited to, and
clothing that shows under garments. (Please use the 3 finger rule
when wearing tops with straps.) Gang Graffiti, profanity or adult
themes will not be tolerated on clothing, body, or school
supplies. We cannot list in detail all the clothes that may be
deemed inappropriate. Therefore, it will be to the school staff’s
discretion as to whether a clothing item is deemed inappropriate.
To cause the least interference with the school day, students
with questionable or inappropriate clothing will be given
alternate clothing from the school. No “wheeled shoes” are
allowed at school.
HARRASSMENT
(Board Policy GAAC)
Harassment against any individual on the basis of race, color,
religion, sex, age, national origin, sexual orientation, gender
identity, or disability, in the admission or access to, or
treatment or employment in the district’s programs and
activities is prohibited by federal statutes and district policy.
This policy includes SEXUAL HARASSMENT.
DISTRICT MANDATORY REPORTING POLICY
(Board Policy GAAD)
Any district employee who has reason to know or suspect that
a child has been harmed as a result of physical, mental or
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DRUG FREE SCHOOLS
(Board Policy JDDA)
The unlawful manufacturing, sale, distribution, dispensing,
possession or use of alcoholic beverages, illegal drugs, or
controlled substances by students on school premises or at any
school activity is prohibited. Further, presence on school
premises or at any school activity by students who have
consumed alcoholic beverages or illegal drugs at any other
place and which are detected while on school premises or at
any school activity is prohibited use. Any student violating the
terms of this policy shall be reported to the appropriate law
enforcement officials and shall be subject to any one or more
of the sanctions set forth in board policy.
FACILITIES RENTAL
In the Lawrence Public Schools Facility Rentals are arranged by
filling out an Application for use of the Building form. This form
is approved by the principal and then by the Central Office.
Some rentals may require a fee. Please give 2 weeks for facility
rental approvals. School events always take precedence over
facility rentals.
FIELD TRIPS
(Board Policy IFCB)
Field trips may be taken throughout the
year at the discretion of each teacher
and as approved by the principal.
Parents shall be notified in writing in
advance of a field trip. A district field trip consent form signed
by a parent must be on file for each student for local trips
(Consent is given on the enrollment form.) A permission form
signed by a parent is required for each out of town trip.
ENROLLMENT
(Board Policy JBC)
ENROLLMENT: AGE OF ADMISSION
Kindergarten is not mandatory in Kansas. To be eligible to
enter kindergarten, a child must attain the age of 5 years on or
before August 31 of the school year; except that if the child
while a resident of another state had entered and was in
attendance in kindergarten in such state, the child is eligible to
attend kindergarten in this District, regardless of age.
To be eligible to enter first grade a child must attain the age of
6 years on or before August 31 of the school year; except if the
child:
 Completed kindergarten in Kansas after as a resident of
another state having entered and attended kindergarten
in that state, the child is eligible to attend first grade
regardless of age; or
 Completed kindergarten in another state at a public
school district or at an accredited private, denominational
or parochial school, the child is eligible to attend first
grade in this District regardless of age; or
 While a resident of another state entered and was in
attendance in first grade in such state in a public school
district, or in an
accredited private, denominational or parochial school,
the child is eligible to attend first grade in this District
regardless of age.
FOOD SERVICE DEPARTMENT INFORMATION
(Board Policy JGH)
The Food Services Department uses a
computerized meal cashier program.
Record keeping of money paid and
meals eaten by your child are recorded
in a computerized database in the school
kitchen.
The lunch accounting system is a debit
system, which means that you deposit money into an account
and as the student eats, the meal charge is deducted from the
account balance. It is expected that all balances will be kept
positive. The food services department cannot extend credit
to families for purchase of meals or a la carte items. If your
account is negative, no purchases are allowed, you must send
cash to purchase a meal or send a sack lunch.
We are NOT responsible for any cash sent to school with
children. Please pay by check or money order with reference
to your student name, ID number, and school. PLEASE NOTE We cannot be responsible for postdated checks. You may also
make debit/ credit card payments online via the third party
website known as MySchoolBucks.com. Your first payment for
meals needs to be made prior to the first day that meals are
served so that there is money in your student’s account. Please
DO NOT combine lunch money payment with other school
type payments (i.e. enrollment fees/fines/cash/etc.) Meal
payment envelopes are available in the cafeteria and most
school offices.
ENROLLMENT: TRANSFER OF ELEMENTARY STUDENTS
(Board Policy JBCA)
Students shall attend schools according to the boundaries set
by the Board. A student shall enroll in the school designated
to serve the attendance area in which the parent or legal
guardian holds legal residence, and, in which the student
resides.
At the elementary and junior high levels, parents may request
a transfer to an alternate school in special circumstances. Such
requests can be made for three reasons: (1) relocation during
the school year, (2) school preference, or (3) documented
legal, health, or emergency situations.
FREE AND REDUCED LUNCHES
Families in need must fill out an application for free/reduced
meal benefits every new school year. Only 1 application per
family is required. New applications for the current year will
be available to download and print on your own printer from
the school district website mid-July. Printed applications will
be available at the school district Welcome Center mid-July
The superintendent may reassign a student at any level to
ensure an environment that is beneficial to that particular
student and/or all students.
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and will also be included in school handbooks and back to
school newsletters. You can also obtain an application at
individual school buildings when they reopen for the school
year.
END OF YEAR BALANCES
At the end of the school year, no refunds will be made on the
account unless you are leaving the district. The balance in your
account will be forwarded to the next school year even if your
child is attending a different school. If you have a student
graduating high school, any balance remaining will be
transferred to a younger sibling(s). If this is your last child
graduating from the district, you may request a
reimbursement form from the cashier for a refund check from
the district.
The food services department has 10 days to process
applications from the time they are received in the food
services office. Families are responsible for any lunch charges
incurred until their application is approved. Until you receive
letter notification of your approval, please deposit money to
your child’s account to cover charges for any meals eaten.
A LA CARTE PURCHASES
The USDA has brought about some changes to the meal
selection process. Food groups are now called components
consisting of the following; Meat or Meat Alternatives, Fluid
Milk, Grains, Fruits, and Vegetables. Students must choose a
minimum of three of the 5 components to count as a meal.
One of the three components must be ½ cup of fruit or
vegetable. We encourage all five for a healthy meal.
Secondary students may choose a lunch meal of main dish,
milk, and 4 side dishes, maximum.
RETURNED CHECKS
Lunch payment checks that are returned due to insufficient
funds go directly to CCM Enterprises, a collection company in
Wichita, KS. There is a 30.00 return check fee that you will be
responsible for in addition to any fees that your bank may
charge. Payment for the check and fee must be made to CCM.
Payment cannot be accepted by the district or your school.
Students may not make food purchases with a negative lunch
account balance, so you will need to provide funds to keep a
positive balance in your student’s lunch account. This is a
separate transaction which does not negate the need to settle
with CCM. You may reach CCM at 1-800-423-8974.
Items purchased in addition to lunch/breakfast meal are
considered a la carte purchases. No a la carte charges will be
allowed if the student account reaches a zero balance. All
students are considered to have permission to make a la carte
purchases unless a parent/guardian completes Form FS146,
blocking or limiting purchases, and returns it to the school
cashier.
OUTSIDE FOOD - COMPETITIVE FOOD RULES
(Board Policy EEA)
Competitive food is any food or beverage service available to
students that is separate and apart from the districts nonprofit
federally reimbursed food service program.
BUILDING SALES
Competitive food service shall not operate in competition with
the district’s food service program, and shall be closed for a
period beginning one half hour prior to and remain closed until
one half hour after the last regular scheduled school lunch
and/or school breakfast period on the campus where the
school lunch and/or school breakfast is served.
ONLINE CREDIT CARD PAYMENTS
Parents/guardians are able to make payments for school
lunches with a debit or credit card and are able to check the
balance of their student lunch accounts online at
MySchoolBucks.com. Go to the district website at
www.usd497.org, link to Food Services, then to
MySchoolBucks.com.
FAST FOODS
Fast foods in the building detract from the emphasis placed
upon the Child Nutrition Program and District Wellness
Initiatives. The district encourages students to participate in
the district’s meal program. However, parents have the option
to send food for breakfast or lunch if they prefer not to
participate in the district’s meal program. The district does not
recommend students or parents bring fast foods to school;
however, if fast foods are brought to school, they may not be
in the original packaging. (Rev 5-12-14)
NEW USER’S ONLY…If you have never used this system before,
be aware that you will need each child’s 8 digit student ID# to
set up an account with MySchoolBucks.com.
LOW BALANCE REMINDERS
Automated phone calls are made twice weekly to parents via
the School Messenger program. You can expect a phone
reminder when a student account balance falls to 5.00 or less.
Due to program constraints, these calls are made for each
individual student account, so you may receive more than one.
Many parents have found the service provided by
MySchoolBucks.com very helpful. You can register at this site,
and then look at student purchase histories or set-up an email
notification of low balances if you wish. This service is
available to all parents even if they do not want to use the
online payment program.
QUESTIONS?
You may call the Food Service Office, 832-5000, for assistance
during the hours of 7:30 a.m. – 4:30 p.m. After 4:30 p.m. you
may leave a voice message and your call will be returned the
next business day.
10
BREAKFAST SCHEDULE: 7:30 – 7:50 a.m.-(To allow students to
arrive to class on time, breakfast will not be served after the
7:50 a.m. bell rings. Please bring your child early if wanting
them to eat breakfast at school.
3) Head lice infestation that has not yet been treated with an
antiparasitic shampoo.
4) Fever – students with an oral temperature of 100 or
greater should be kept home until they have been fever
free without medication for 24 hours.
5) Vomiting – students who vomit must stay home for 24
hours after the last episode of vomiting.
6) Injury that requires medical follow-up.
PRICES:
Breakfast:
Lunch:
$1.40
$2.35
$.30
$. 40
$2.05 adult
$3.40adult
$ .85
(Meal prices are subject to change.)
Full Price:
Reduced Price:
Extra Milk
HEALTH: HEALTH RELATED ENROLLMENT REQUIREMENTS
(Board Policy JGC; JGCB)
HEALTH HISTORY
All students entering the Lawrence Public Schools for the first
time are also required to present a health history report that
has been filled out by a parent or guardian. The form is
available when the student enrolls, and is to be returned by
the day the student begins school. Proof of a physical
examination is required of all students eight years old and
younger entering a school in Kansas for the first time, as well
as for students participating in sports at school.
As a part of the school health program, all students are
strongly urged to visit their dentist regularly for dental
examinations and necessary treatment. A dental inspection
will be given without charge between June 1 and September 1
in the office of a dentist who belongs to the Douglas County
Dental Society. An appointment must be made for the free
inspection.
HEALTH CURRICULUM
(Board Policy IKCA)
Age appropriate education on human sexuality and disease
will be taught as part of the K-12 health class curriculum. This
is in compliance with state and federal regulations regarding
the teaching of this content in the school. Prior to this
instructional unit, teachers shall send written notice to parents
of the forthcoming human sexuality content and information
on the opt-out process. Opt-out requests are required
annually and are valid only for the school year in which they
are submitted.
HEALTH OFFICE
(Board Policy JGC)
A registered nurse is on duty at Deerfield
Elementary School 3 full days a week. A
Health Office Attendant is on duty 2
mornings a week. The nurse provides health
counseling, health education, health promotion and referrals
to community resources as well as administering school
screenings. These services are available to staff, students and
parents. If you have questions or concerns about your child’s
health, please contact our school nurse, Dianne Thomas or the
Health Office Attendant, Peter Houston, at 832-5660.
IMMUNIZATION AND PHYSICAL ASSESSMENT
(Board Policy JGBC)
According to Kansas law and USD 497 school policy, any pupil
enrolling in Lawrence Public Schools MUST
have proof of immunization against polio,
diphtheria, tetanus, whooping cough,
measles, mumps and rubella. In addition to
the
basic
vaccinations
incoming
kindergartners are required to have varicella
(chicken pox) vaccine or documentation of having had the
disease and a complete hepatitis B series. The principal will
exclude any student who has not complied with the
immunization requirements for their age group within 30
days after admission to school. Permissive alternatives to the
immunization requirements are provided on the Kansas
Certificate of Immunization form. The Lawrence-Douglas
County Health Department can provide immunizations.
NOTE: Children under 18 years of age must have a
parent/guardian accompany them when receiving
immunizations at the Health Department.
HEALTH: ACCIDENT OR ILLNESS
If there is an accident or sudden illness at school, first aid will
be administered by school personnel to the best of their
abilities and training. In case of an accident, the school will
immediately try to contact the child’s parents. If they cannot
be contacted, individuals designated on the preenrollment/family information sheet will be called. It is vital
that these sheets are up to date. The school should be
notified immediately of any changes. This will save valuable
time if your child has suffered a serious accident or becomes
ill. Ill students will need to be picked up within 30 minutes of
receiving our call.
HEALTH: MEDICATION ADMINISTRATION AT ELEMENTARY
SCHOOLS
The prescribing of drugs and medicines is not the responsibility
of the public schools and cannot be practiced by any school
personnel, including the school nurses. Supervision and
administration of medications is carried out by district
personnel in strict compliance with the rules and regulations
of the board and the Nurse Practice Act of Kansas when
Reasons your child will be sent home, may include suspected:
1) Suspected Contagious diseases – such as measles, mumps,
chicken pox, and influenza and untreated pink eye
2) Skin rashes – especially if the cause is unknown or if
accompanied by fever or drainage. (may require Dr. note
to verify that the student is not contagious)
11
medication is necessary for a student to remain in school.
Medication can be administered at school when it is medically
necessary for it to be given within the school day. Medication
must be picked up by the last day of school. Medication that
has not been picked up by the last day of school will be thrown
away.
the principal may revoke the privilege. Controlled substances,
including stimulants such as Ritalin, may not be selfadministered. It is recommended that a duplicate supply of
the medication be maintained in the nurse’s office
HOMEWORK POLICY
(Board Policy IHEA)
Make-up homework will be gathered by
staff upon request from a parent. Please
make your request for homework in the
morning to allow time for it to be
gathered for a 3:00 p.m. pick up.
Homework
contributes
to
the
development of independence and responsibility on the part
of the student. Deerfield recommends the following minimum
amounts of time to be spent on educational activities outside
of school hours, four days per week:
K
10-20 minutes
3rd
25-45 minutes
st
1
15-20 minutes
4th
30-50 minutes
2nd
20-40 minutes
5th
30-60 minutes
If your child is spending unusual amounts of time on
homework each night, he/she may be experiencing some
difficulty and it would be advisable to contact the teacher.
HEALTH: MEDICATION SUPERVISION
(Board Policy JGFGB)
A Permission for Medication form must be signed by a parent
in order for a student to take medication at school. Please
contact the school nurse for specific instruction and forms.
(Permission for Medication forms can be picked up at the
school or printed from the Deerfield website.)
HEALTH: OVER-THE-COUNTER MEDICATIONS
The school reserves the right to limit parent-authorized
medications to be given for a total of ten doses and to require
health care provider orders for its continued use.
Over-the-counter medications coming to school must arrive:
1) In the original container with the label intact.
2) Accompanied by doctor’s orders stating the time, dose,
route and reason the medication is needed at school.
3) Parent permission for medication form, including the
signed release of information that allows the nurse to
contact the physician if there is a question about the
prescription.
Students will be given reasonable opportunities to complete
assignments missed due to excused or unexcused absences or
suspensions. The time allowed for make-up work will be
determined by the length and nature of the absence.
HEALTH: PRESCRIPTION MEDICATIONS
Prescription medications coming to school must arrive:
1) In a pharmacy labeled container
2) Accompanied by a completed permission for
medication form, including the signed release
of information that allows the nurse to
contact the physician if there is a question
about the prescription.
3) Sample medications that do not have a pharmacy label
will be given only when accompanied by written doctor’s
orders and the required parent permission form.
(Permission
for
Prescription
Medication
and
Authorization for Non-Prescription Medication forms can
be picked up at the school or printed from the Deerfield
website.)
INTELLECTUAL PROPERTY
(See Board Policy JT)
KINDERGARTEN ROUND-UP
Parents of prospective kindergartners are invited to
Kindergarten Round Up in the spring.
During this meeting, parents will
complete enrollment paperwork and the
kindergarten student will do activities
with the kindergarten staff. State law
requires that a child be five years old on
or before August 31st to be eligible for
kindergarten. State law also requires that a child be six years
old on or before August 31st to be eligible for 1 st Grade. See
Board Policy JBC for Age of Admission. Parents are required
to present an original, certified birth certificate, health
assessment and immunization records prior to the first day of
attendance. Student dental exams are recommended prior to
school entrance.
Helpful Hint: Ask your pharmacy for a “school labeled bottle.”
They will provide you with a properly labeled empty bottle
for the medication that needs to come to school.
HEALTH: SELF-ADMINISTRATION OF MEDICATIONS
Elementary students with severe chronic health problems may
self-administer prescription medications with the written
approval of the parent, physician and school nurse. Parents
may obtain this form from the school office. Only one dose of
medication should be sent to school, exception: multi-dose
inhalers. The container must have a pharmacy label attached.
The student must keep the medication on him/her at all times.
If the student fails to follow the rules for self-administration
LOST AND FOUND
A lost and found is located in the 5th Grade Airlock. Students
who find clothing should place them in the lost and found.
Students and parents are asked to check the lost and found
frequently for missing clothing. Small items will be kept in the
front office. Unclaimed items will be taken to the district
clothing room or Goodwill at the end of each trimester.
12
OFFICE HOURS
The school office is open from 7:30 a.m. until 3:45 p.m. daily,
when school is in session. The office closes for the summer,
typically 2 weeks after the last day of school. The office opens
2 weeks before school starts.
to be able to attend. We have scheduled two evening
conference times which seem to provide the opportunity for
us to be able to reach and communicate with the majority of
our parents.
Information/directions for scheduling
conferences is sent to parents in the Fall. Any parent wishing
to have a conference with the principal or support staff should
contact the office to schedule. Teacher conference time is very
limited; therefore each child will be given one conference
time. We ask that parents do their best to attend their child’s
conference together.
PARENT COMMUNICATION
MEETINGS WITH STAFF
If you would like to meet with your child’s teacher or any other
staff member, please schedule this in advance. We want to
give you our time and full attention and that cannot always be
the case during a “drop in” visit.
PARENT/TEACHER ORGANIZATION (PTO)
The Parent/Teacher Organization at Deerfield meets on the
second Tuesday of each month from 7:00
p.m. to 8:00 p.m. in the music room.
Parents/guardians are encouraged to
attend.
Your input and ideas are
important to the success of Deerfield.
The PTO organizes fund-raisers that help
meet the monetary need for enrichment
at Deerfield.
The PTO also
sponsors/funds the ice cream social, book fair, carnival, field
trip transportation and many classroom enhancements.
MESSAGING SYSTEM
The district has an automated messaging system that calls
parents to disseminate school, district and emergency
information. It is important to keep the school updated
whenever parent contact information changes. This will help
ensure that you received information sent out on the
messaging system in a timely manner. Directions for updating
your child’s contact information can be found under Student
Records: Updating located in this handbook.
NEWSLETTERS
The Deerfield newsletter, classroom newsletter, notes and
flyers are published electronically. In an effort to reduce paper
usage, this procedure will replace copying and sending home
information with your student(s) whenever possible. Please
contact the school if your email address changes. School
Newsletters will be sent home on the 1st Thursday of each
month and sometimes on the 3rd Thursday. Your classroom
teachers are expected to send home at least one class
newsletter a month. If you do not have an email account, we
will continue to send home a hard copy. We will also post
information on the Deerfield website.
PHONE USE
Students need to make after-school
plans prior to the time that they come to
school. Students have access to school
phones for emergencies only. Students
are not allowed to use the phones for
making after-school arrangements.
PHONE USE: CELL PHONES
If you feel it is imperative that your child bring a cell phone to
school, it must be turned off before entering the building and
remain in their backpack until they leave the building at
dismissal. The only exception to this is if the teacher has given
permission for students to “Bring their own devices” to school
for educational purposes. Students found using their phone
during school hours without permission will be required to
check their phone in and out of the office each day.
THURSDAY FOLDERS
The Student School/Home Folder is
our
regular
means
of
communication with home. The
folder will be sent home each
Thursday with your child. It will be
used for school to home as well as home to school
correspondence.
Although most school related
correspondence will be sent to parents via email, some
information may be sent in the Thursday folder. Please check
Thursday folders each week for important information. It is
the responsibility of the student to: a) take the envelope home
each Thursday, b) share the information, c) have
parents/guardians sign the front, and d) return the envelope
to school the following morning.
PROGRESS REPORTS & GRADING SYSTEM
(Board Policy IHA)
All elementary students of Lawrence Public Schools are issued
progress reports at the end of each trimester. Progress reports
are issued to students at the end of each trimester, before
parent-teacher conferences. The third and final progress
report will be mailed. Teachers are asked to inform parents if
their student is performing below standard (academically or
socially) at any time deemed necessary. See Grading System
in the Board Policy reference section.
PARENT/TEACHER CONFERENCES
Parent/Teacher conferences are scheduled district wide twice
during the school year, in the fall and in the spring. The staff
at Deerfield makes every effort to be available for conferences
during the hours that seem to be most beneficial for parents
13
RECESS
We believe that fresh air and exercise are good
for the body and the mind. There are specific
recess rules that we expect students to abide by
to make for a safe recess time. These rules will
be reviewed with each class by their classroom
teacher at the beginning of the year and reviewed through-out
the year. Occasionally a student may be kept from all/part of
recess for disciplinary reasons when it is deemed unsafe for
them to be outside with other students.
Students should not to bring play equipment from home to use
on the playground.
Parents play a key role in ensuring safe schools by encouraging
open communication with their students at home. Please
contact the Deerfield principal if you have safety concerns. In
addition, safety hotlines have been established for the
anonymous reporting of threats or safety concerns. The
Lawrence Crime Stoppers Hotline is 843-TIPS (8477). The
Kansas School Safety Hotline is 1-877-626-8203.
SCHOOL CLOSING ANNOUNCEMENTS
(REFERENCED IN POLICY EBBD – EVACUATIONS AND
EMERGENCIES )
When the superintendent believes the safety of students is
threatened by severe weather or other circumstances, parents
and students shall be notified of school closings or
cancellations by announcements made over designated area
radio and TV stations and on the district web site. The district
tries to avoid unexpected early dismissals; however, on
occasion, early dismissal is unavoidable. Parents should make
prior arrangements for supervision of their children. It is
important for schools to be able to reach parents and
designated childcare providers during daytime hours. Please
make sure schools have accurate telephone numbers and
emergency contact information. If weather conditions worsen
and schools remain open, parents may choose to pick up their
children early after informing school staff.
Directions for updating your contact information is under
Student Records: Updating in this handbook.
We know that physical activity for our students is not limited to
the hours of the school day. We encourage teachers to give short
“brain breaks” in the classroom throughout the day.
We highly encourage continued physical activity beyond the
school hours.
RECESS INCLEMENT WEATHER PRACTICE
Students will be expected to come dressed
for outside play - even in winter. While
students may not stay outside for an entire
play period, if the wind-chill index and
temperature are within reason, students
will go outside, if only to run off a little
excess energy. We will have recess when it is 15 degrees or
above, including wind chill. Please make sure that your child is
dressed warmly for cold weather. It is also important that your
student's jackets, hats, etc. be labeled with their name. If for
medical reasons, your child is restricted from this play, a note
should be sent to the teacher. If the restricted period is for
more than one or two days, a note should be sent from a
physician. Again, all students will go outside for recess unless
they bring a note from parents for each day they should stay
inside (or a note from a doctor for prolonged periods).
SCHOOL CONCERNS
Parents are encouraged to first visit with their child’s teacher
in order to resolve any school concerns. If further discussion
is needed after conferring with the child’s teacher, the parent
may wish to make an appointment to visit with the school
principal. If an educational concern is not resolved to the
satisfaction of the parent at the school level, the parent may
contact the Educational Support and Distribution Center
(ESDC), 832-5000. Ellen Willets is Deerfield’s district contact
person. If you have questions or concerns that go beyond the
building level, contact Ellen Willets @ 832-5000.
SAFE SCHOOL INFORMATION
(Board Policy EBBC)
Safety is a priority at Deerfield. A Crisis Management Plan is in
place for use in the event of an emergency. District crisis
response team members are identified and their roles are
defined.
SEARCHES: PROPERTY
(See Board Policy JCAB)
Principals are authorized to search property if there is
reasonable suspicion that district policies,
rules or directives are being violated. All
searches by the principal shall be carried
out in the presence of another adult
witness. Any person other than the
principal conducting a search of a student’s
locker or property shall do so only with the
consent of and in the presence of the principal, unless
circumstances require immediate action in order to preserve
the security and safety of staff and students.
EMERGENCY DRILLS
(Board Policy EBBC)
Principals shall be responsible for scheduling and conducting
emergency drills as required by law and for ensuring students
are instructed in the procedures to follow during the
emergency drill and in an actual emergency.
Emergency drills will be held at different times during the day
throughout the school year. When the alarm sounds, students
should proceed in an organized manner to the nearest exit as
quickly as possible using designated evacuation routes.
14
SEARCHES: STUDENTS
STUDENT RECORDS
(Board Policy JR)
Under the Family Educational Rights and
Privacy Act (FERPA), parents have the right
to examine their child’s cumulative records.
Parents are welcome to make an
appointment with the principal to examine
their child’s records.
(See Board Policy JCABB)
Principals are authorized to search students if there is
reasonable suspicion that district policies, rules or directives
are being violated.
SITE COUNCIL
(Board Policy IB)
Deerfield has a School Site Advisory Council. The purpose of the
Council is to provide advice and counsel to the school in
evaluating performance goals and objectives, determining
methods to meet the goals and objectives, serving as a liaison
between the school, the community, school organizations, and
the local board of education by collecting and disseminating
information about school improvement. It is an advisory body
only. Recommendations for members are made from the
existing council and the Building Leadership Team. The principal
appoints members to serve on the Council. Members will serve
a minimum two year term. All meetings are open to parents.
Guests may sit in the audience. Deerfield Site Council is made
up of staff, parents, students and community members
working together to make our school the best it can be.
STUDENT RECORDS – RELEASE OF
(Board Policy JRB)
The general public shall not be allowed to inspect a student's
personal record files. The custodian of student records shall
disclose the student’s educational records only as provided
for in policy.
STUDENT RECORDS: UPDATING
Any time there is a change in telephone numbers, childcare,
emergency contacts, or other personal information, please
contact the office so that the records can be updated or you
may make changes in Skyward (LPS student database) by
following the directions below.
DIRECTIONS FOR UPDATING YOUR CONTACT
INFORMATION IN SKYWARD
To make changes to your child's school information:
Go to www.usd497.org. Go to the Parent & Student Tab, click
on Skyward Family Access. Enter your login and password.
(You can call the school office if you don’t have your login and
password.)
STUDENT ACTIVITIES
(Board Policy JH)
The Principal is responsible for approving all student
activities.
STUDENTS KEPT AFTER SCHOOL
At times, it becomes necessary to keep a student after school.
If a student must remain after school for more than 10 minutes
then the student’s parents will be notified.
Click on Student Information. Verify that all contact
information is correct. If you need to make a change to your
information click on Request Changes to My Child's
Information link located in the top right hand corner.
STUDENT SUPPORT /SPECIAL EDUCATION TEAM MEETINGS
(Board Policy IDAC; IDAB)
You or your child’s teacher may be
concerned that your child’s needs are
not being met in the classroom. There
are procedures in place at Deerfield to
assist your child. Student Support
Teams (SST) and a Special Education
Team meet bi-weekly to focus on
children with specific needs. Your child’s teacher can help
familiarize you with these procedures for the purpose of
appropriately meeting the needs of your child. Your input is
very valuable to the process. Please talk with your child’s
teacher if you have specific concerns or questions about your
child’s progress. The Special Education Team consists of
several professionals that may include the psychologist,
counselor, social worker, classroom teachers, learning
resource teacher, nurse, speech clinician, reading teacher and
principal.
Click on the gray box next to the information you want to
change. Type in the correct information and click the save
button. You should get a red message that says that your
changes are pending approval. That's it!
A message will then be sent to the Deerfield office stating a
change needs to be made. In addition to verifying your contact
information, you can also check health immunization and
attendance.
STUDENTS SUPPORT PROGRAMS
(Board Policy IDAB)
Guidance
The guidance program shall be organized to address the
personal, social development, and career planning education
needs of all students.
Counselors/Mental Health Professional shall perform
guidance services consistent with district philosophy, job
descriptions and board policies.
Student Mental Health
Appropriate mental health programs may be offered.
15
Drug Education
Students shall be made aware of the legal, social and health
consequences of drug use including alcohol. Students shall be
instructed on effective techniques for resisting peer pressure
to use illicit drugs or alcohol. Students shall be informed that
the use of illicit drugs and the unlawful possession and use of
alcohol is both illegal and harmful. The board's
comprehensive drug and alcohol abuse and prevention
program shall be included as part of the district's
curriculum. The curriculum at each grade level shall be ageappropriate and developmentally based. A student who
voluntarily seeks assistance, advice or counseling from school
personnel regarding drugs or drug abuse shall not be
disciplined by school authorities solely on the basis of seeking
assistance.
Homebound Instruction
If a child is unable to attend school because of lengthy illness
or injury, homebound instruction shall be provided if:
* The parent makes the request for homebound instruction;
and
* The family physician recommends homebound instruction
in writing.
between the cost to the district and any reimbursements. The
fee may be less and shall be established annually by the Board.
The Board will comply with all federal and state statutory or
regulatory provisions for waiver of fees for students who
qualify for either the federal free or reduced lunch program.
The district may provide transportation for school activities.
Transportation may be denied to students who are detained
after school for disciplinary reasons.
Students who use school-provided
transportation shall be under the
jurisdiction of the vehicle driver while
in the vehicle. Students shall be
subject to the district's student
behavior code and other rules
developed by the superintendent.
Bus drivers shall report violations of the rules to the principal
who may discipline students. The principal may suspend or
revoke the transportation privilege of a student who violates
any rule or regulation.
TRANSPORTATION: TRAFFIC PLAN
The Deerfield Traffic Plan for student drop off and pick up is
sent to parents each fall. Please watch monthly newsletters for
updates.
The principal, working with appropriate student services staff,
shall be responsible for obtaining a teacher for the student.
The Director of Special Services is responsible for filing any
necessary reports with the Division of Special Education,
State Board of Education. If the professionals necessary to
carry out these programs are not available within the school
system, the district may identify community or area mental
health agencies able to provide the necessary assistance and
seek to establish a continuing cooperative relationship with
the appropriate agencies.
TRANSPORTATION: SAFETY ON BICYCLES
AND OTHER WHEELED CONVEYANCES
Elementary School Restrictions
Except
as
to
District
provided
transportation, parents and guardians are
responsible for the safety of their children in getting to and
from school. The District strongly recommends that no
student be allowed to ride bicycles to and from school before
the student has been enrolled in the 3rd grade. Scooters,
rollerblades and skateboards, motorized or not, may not be
brought to school. Bicycles are to be walked on school
grounds. Bicycles are to be parked and locked in the bicycle
rack and not removed until the student is ready to leave for
home.
TOBACCO USE
(District Policy JCDAA)
Smoking by students and/or the possession
and use of any tobacco/nicotine product,
including electronic smoking devices, is
prohibited on school property or at schoolsponsored events.
For tobacco-related
offenses, the student shall be subject to disciplinary action up
to and including suspension. Smoking cessation and nicotine
addiction information shall be available in school nurses’
offices.
Smoking and/or the use of tobacco products on ALL SCHOOL
GROUNDS is prohibited by ALL (parent, visitors and
students).
USE OF PROTECTIVE HELMETS
City of Lawrence Ordinance No. 7738, section 17.706 states:
 No person fifteen (15) years of age or younger shall ride
bicycle, wear, ride or use any roller skates, inline skates,
roller blades, skateboards, or scooter, as these things are
commonly defined, within the city limits without properly
wearing an approved skate or bicycle helmet securely
fastened by chin or neck strap.
 An approved skate or bicycle helmet is headgear which
meets or exceeds the impact standard for protective
helmets set by the U.S. Consumer Products Safety
Commission Safety Standard for Bicycle Helmets.
TRANSPORTATION
(Board Policy JGG)
SAFETY AND BEHAVIOR CODE FOR BUS RIDERS
Transportation shall be provided to and from school for those
students for whom transportation is required by state law. The
district may provide transportation for students for whom
transportation is not required by state law. Such students may
be charged a fee in an amount no greater than the difference
16
VANDALISM
(Board Policy EBCA)
Students who destroy or vandalize
school property will be required to pay
for losses or damages. If students
willfully destroy or damage school
property, suspension or possible expulsion may result. Anyone
who vandalizes school facilities or property will be reported to
law enforcement officials.
WEAPONS POLICY/OTHER DANGEROUS OBJECTS
(District Policy JCDBB; JCDBBC)
A student shall not possess a weapon at
school, on school property or at a school
supervised event See Board Policy JCDBB
for definition of weapon.
Possession of a weapon shall result in
expulsion from school for a period of not less than one
calendar year, except that the superintendent may
recommend this expulsion requirement be modified on a
case-by-case basis.
VISITS TO SCHOOL
(Board Policy KM)
Parents are encouraged to visit the school. During school
hours (8:00-3:00) all visitors are required to sign in and get a
visitor’s badge at the office. When the visit is over, visitors are
to sign out and return the pass to the office.
If you are dropping your child off at school and will be staying
passed 8:00 you will need to come to the office and sign in.
Lunch time is the best time to visit your child at school. Visitors
17 years old and younger need to be accompanied by an adult.
Visitors are not allowed to go in student restrooms.
A student determined to be in possession of a weapon at
school, on school property or at a school supervised activity
shall be reported to the appropriate law enforcement
agency(ies), and if a juvenile, to the Secretary of DCF or the
Commissioner of Juvenile Justice.
WEAPONS: OTHER DANGEROUS OBJECTS
Possession at school, on school property or
at a school supervised activity of:
 any object not meeting the definition of
a weapon in JCDBB but that is used in a
threatening manner;
 any object that is a facsimile of a weapon or;
 any object that is inherently dangerous except when
such object is provided by the school and used in an
approved, supervised instructional or extracurricular
activity may result in such penalties as are allowed by
district policy. This may include suspension or expulsion.
(Laser Pointers fall under this definition.)
We also ask that you pre-arrange any classroom
visits/observations and limit your visit to no longer than 1
hour.
VOLUNTEERS
(Board Policy KM)
Volunteers are welcomed and encouraged
at Deerfield! A volunteer guide is sent with
one of the 1st newsletters. It is also located
on our schools website. All volunteers will
be asked to acknowledge their
understanding of the volunteer guidelines at the beginning of
each school year. Among other expectations, volunteers are not
allowed to go in student restrooms or impose consequences for
students. Volunteers are supervised by the classroom teacher
when working with students. Volunteers will arrange volunteer
days, times and duration with the classroom teacher. All
Volunteers MUST sign in and out at the office and wear a
Deerfield sticker/badge.
VOLUNTEERS: WATCH D.O.G.S.
WatchD.O.G.S. stand for Dads Of Great Students. This is a
volunteer program for Dads/Significant Males only. Volunteers
are called WatchD.O.G.S. and agree to volunteer at least 1 full
day at the school to help supervise and assist at morning drop
off, after school pick up, recess, lunch and in classrooms. At the
beginning of each year we have a WatchD.O.G.S. Kick-Off for new
and returning DOGS. During the Kick-Off, dads will learn about
the WatchD.O.G.S. program and sign up for their day of
volunteering. More information on how to become a
WatchD.O.G.S. will be sent home at the beginning of the school
year.
17
For purposes of FERPA, USD 497 has designated
certain information as “directory information,” which
may be disclosed for any purpose without prior
consent. The primary purpose of this designation is for
district use of the information in school publications,
such as newsletters, drama playbills, recognition
listings, graduation programs, sports team rosters and
yearbooks. USD 497 considers the following “directory
information:” student name, address, telephone
number, date and place of birth, participation in
officially recognized activities and sports, weight and
height of members of teams, dates of attendance,
honors received, the most recent previous school
attended, class designation and photographs.
Family Educational Rights and Privacy Act
ANNUAL NOTICE
(Release of Student Directory Information to the Public
and/or Military Recruiters)
The Family Educational Rights and Privacy Act
(FERPA) affords parents* certain rights with respect to
their student's education records. These rights are:
(1) The right to inspect and review the student's
education records within 45 days of the day the school
receives a request for access. Parents* should submit to
the school principal a written request that identifies the
record(s) they wish to inspect. The school will make
arrangements for access and notify the parent* of the
time and place where the records may be inspected.
Release of Student Directory Information to Military
Recruiters
(2) The right to request the amendment of the
student’s education records that the parent* believes
are inaccurate. Parents* may ask the school to amend a
record that they believe is inaccurate. They should write
the school principal, clearly identify the part of the
record they want changed, and specify why it is
inaccurate. If the school decides not to amend the
record as requested by the parents,* the school will
notify the parents* of the decision and advise them of
their right to a hearing regarding the request for
amendment.
In addition, two federal laws: Section 9528 of ESEA
(20 U.S.C. 7908), as amended by the No Child Left
Behind Act of 2001 (P.L. 107-110), and 10 U.S.C. 503, as
amended by section 544, the National Defense
Authorization Act for Fiscal Year 2002 (P.L. 107-107),
require educational agencies to provide military
recruiters, upon request, students’ names, addresses
and telephone listings.
Parents* wishing to withdraw consent for release
of directory information must complete a NonDisclosure of Student Directory Information form
available upon request at any school, the district office
and www.usd497.org. USD 497 assumes there is no
objection to the release of directory information if this
signed form is not returned to the school by August 18,
2010 (or upon enrollment during the school year).
(3) The right to consent to disclosures of personally
identifiable information contained in the student's
education records, except to the extent that FERPA
authorizes disclosure without consent.
One exception, which permits disclosure without
consent, is disclosure to school officials with legitimate
educational interests. A school official is a person
employed by the school as an administrator, supervisor,
instructor, or support staff member (including health or
medical staff and law enforcement unit personnel); a
person serving on the school board; a person or
company with whom the school has contracted to
perform a special task (such as an attorney, auditor,
medical consultant, or therapist); or a parent or student
serving on an official committee, such as a disciplinary
or grievance committee, or assisting another school
official in performing his or her tasks. A school official
has a legitimate educational interest if the official needs
to review an education record in order to fulfill his or
her professional responsibility.
Upon request, the school discloses education
records without consent to officials of another school
district in which a student seeks or intends to enroll.
(4) The right to file a complaint with the U.S.
Department of Education concerning alleged failures by
USD 497 to comply with these requirements. The name
and address of the office that administers FERPA are:
Family Policy Compliance Office, U.S. Department of
Education, 400 Maryland Avenue SW, Washington, DC
20202-5901.
*parents, legal guardians and students age 18 or
older.
18
Expectations
Be Respectful
Classroom
-Use appropriate voice level
-Actively listen
-Ask permission
appropriately
-Take care of school
property and personal
space
-Cooperate with others
-Keep hand and feet to self
-Stay calm and controlled in
conflict with adults or peers
-Raise your hand and not
blurt
Hallway
Playground
Deerfield Expectation Matrix
Cafeteria
*Use appropriate voice Use appropriate voice
level (voice level 1 or 0) level
-Be courteous of others -Listen and follow
working
directions
-Keep hand and feet to -Use good manners
self
-Wait your turn
-Stay calm and
-Keep hands and feet
controlled when in
to self
conflict with adults or
-Stay calm and
peers
controlled when in
conflict with adults or
peers
Restroom
-Respond
appropriately to
conflict situations
-Report problems or
inappropriate
behaviors to an adult
-Respect other
*Use appropriate
people’s space
voice level (Level 1)
-Respectfully respond -Give others privacy
immediately to adults -Stay in your own stall
-Be kind to peers while -Take care of your
playing games
business
-Follow the rules
-Keep water in the
-Stay calm and
sink
controlled when in
-Knock before
conflict with adults or entering
peers
-Keep surfaces and
-Keep body to self
walls free of graffiti
-Respect requests from -Stay calm and
peers
controlled when in
conflict with adults or
peers
-Wash hands with
soap
-Flush toilet
-Throw away any
trash properly
-Use the restroom
quickly
-Return to class
promptly
-Control your temper
-Include anyone who
wants to play
-Be a good sport
-Clean up after
-Line up immediately
yourself
when recess is over
-Eat the food you take -Stay in assigned play
-Eat your own food
areas
-Report unsafe
-Use equipment
behaviors immediately appropriately
-Stay in your seat
-Immediately report
problems/unsafe
behavior to teacher
-Walk directly to where -Know what you want
you are supposed to be to eat before getting in
-Pay attention to where lunch line
you are going
-Use good manners
-Clear away trash
-Follow instructions
Be Responsible -Follow directions
-Use/take care of materials given for drills and
appropriately
emergencies
-Use self-control
-Report unsafe
-Respond appropriately to behaviors
conflict/consequences
-Keep hands and feet to
-Clean up after yourself
self
-Walk quietly and
straight in the hall
-Make good choices
with who you stand by
Be Ready
-Actively participate in
class.
-Use time wisely
-Do your best
-Be on time and prepared
(homework)
-Remain on-task
-Show a positive attitude
-Listen
*Use appropriate
voice level
-Listen to and follow
the bus driver’s rules.
-Remain seated after
entering the bus
-Stay clear of
roadway
-Use kind words
toward the bus driver
and others
-Stay calm and
controlled when in
conflict with adults
or peers
-Stay in assigned area
-Arrive on time
-Bring to school and take
home all necessary
materials
-Go directly to
designated waiting
area/class
-Arrive on time to after
school activities
-Put backpack/coat on
hook
-Walk on right side of
hallway
-Wait to be dismissed
-Wait for your car
-Walk in halls
-Carry bags safely
-Respond immediately
to adults
-Control temper in
conflict situations
Arrival/
Dismissal
-Remain in seat
-Use self-control
-Show a positive attitude
-Resolve conflicts
peacefully
-Do bell work
Bus
-Keep hands and feet
to yourself
-Stay clear of moving
bus
-Be alert and
prepared in
emergency situations
-Sit on your pockets
-Face forward
1
2014-15 ELEMENTARY HANDBOOK
BOARD POLICY REFERENCE INFORMATION
TABLE OF CONTENTS
Some policies referenced herein are abbreviated in content or reflect administrative practice which aligns with Board approved
procedures. Policies may be accessed in their entirety through the links and URLs included with each policy reference. The complete
Board Policy Manual is accessible online through the district’s web site (www.usd497.org). To obtain copies of individual board
policies, contact the Clerk of the Board or the secretary at any attendance center. Elementary school handbooks are accessible
online via the “Schools” tab on the district’s web site. To obtain a printed copy of a school handbook, contact the secretary at that
school’s attendance center.
Absences and Excuses – JBD .........................................................................................................................................1
Animals and Plants in the School – ING .........................................................................................................................1
Bullying by Staff – GAAE.................................................................................................................................................2
Child Abuse – GAAD………………………………………………………………………………………………………………………………………………….2
Children’s Internet Protection Act – IIBGA ....................................................................................................................2
Competitive Food Rules – EEA .......................................................................................................................................3
Computer Use – IIBG .................................................................................................................................................... 3
Curriculum Enhancement Programs – IDAA ................................................................................................................ 3
Detention – JDB ........................................................................................................................................................... 3
Discrimination and Harassment – JGEC ....................................................................................................................... 3
Dress Code – JCDB .........................................................................................................................................................4
Drug Free Schools – JDDA ............................................................................................................................................ 4
Emergency Drills – EBBC .............................................................................................................................................. 4
Enrollment – JBC ............................................................................................................................................................4
Field Trips – IFCB .......................................................................................................................................................... 6
Grading Systems – IHA ................................................................................................................................................. 6
Harassment – GAAC .......................................................................................................................................................6
Hazing and Bullying – JGECA .........................................................................................................................................8
Health Assessment and Physicals – JGC ..................................................................................................................... 10
Immunizations – JGCB ................................................................................................................................................ 11
Intellectual Property – JT .............................................................................................................................................11
Make-up Opportunities – IHEA .................................................................................................................................. 11
Other Dangerous Objects – JCDBBC ........................................................................................................................... 11
Programs for Students with Exceptional Needs – IDAC ..............................................................................................11
Prohibited Activity – JHCAA ....................................................................................................................................... 11
Release of a Student During the School Day – JBH .....................................................................................................12
Release of Student Records – JRB .............................................................................................................................. 12
School Closing Announcements (from Evacuations and Emergencies – EBBD) ..........................................................13
School Food Service Program – JGH ...........................................................................................................................13
School Site Councils – IB ............................................................................................................................................ 13
Elementary Handbook
6/2014
i
Searches of Property – JCAB ...................................................................................................................................... 13
Searches of Students – JCABB .................................................................................................................................... 14
Student Activities – JH ................................................................................................................................................ 14
Student Conduct – JCDA .............................................................................................................................................14
Student Intradistrict Transfer or Building Reassignment – JBCA ................................................................................14
Student Records – JR ...................................................................................................................................................14
Student Support Programs – IDAB ............................................................................................................................. 14
Student Vehicle – JGFF .................................................................................................................................................14
Supervision of Medications – JGFGB .......................................................................................................................... 15
Suspension and Expulsion Procedures – JDD ............................................................................................................. 15
Tobacco Use – JCDAA ................................................................................................................................................. 15
Transportation – JGG ................................................................................................................................................. 15
Truancy – JBE ..............................................................................................................................................................15
Use of Tobacco Products – GAOC ................................................................................................................................16
Vandalism – EBCA .......................................................................................................................................................16
Visitors to the Schools – KM .......................................................................................................................................16
Weapons – JCDBB .......................................................................................................................................................16
Elementary Handbook
6/2014
ii
Absences and Excuses – JBD
Regular and prompt attendance is essential to the academic success of students. Parents/guardians are to contact the school no
later than 30 minutes after classes begin if the student will be absent or tardy. If a student arrives at school late, he/she should
report to the office first.
When a student is absent from school, an attempt shall be made to contact the parent to determine the reason for the absence.
Student absences for elementary and secondary school students are considered excusable when they result from the following:
 Illness verified by parent contact, either oral or written;
 Dental or medical appointments verified by parent contact either oral or written or appointment card;
 Severe affliction in the family;
 Exposure to infectious or contagious diseases;
 Observances of religious holidays;
 Extremely inclement weather; or
 Other reasonable and justified parental requests made either orally or in written form.
The principal shall determine the acceptability and validity of excuses presented by the parent or student. Absences due to students
being released to attend school athletic events, school music events, and/or school field trips are considered as an excused absence.
Principals may enlist the help of school nurses, counselors and/or school social workers to investigate the reasons for excessive
absences. In instances where evidence so indicates, a letter will be sent to the child’s parents requesting a note from the
appropriate professional office to justify future absences.
It is the student’s responsibility to obtain make-up assignments from teachers following an excused or unexcused absence.
Animals and Plants in the School – ING
Individuals bringing animals to school must follow the appropriate guidelines.
Animals in the Classroom
Staff that allow animals in the classroom for instructional purposes must follow the guidelines for visiting and resident animals to
identify appropriate animals for classroom use, developing animal-based curriculum, regulating student contact with animals, and
properly caring for animals in the classroom environment. The “Animals in the Classroom” guide will be provided to students,
parents, or patrons upon request to bring an animal to a building.
Service Animals
Service animals for ADA purposes are defined as dogs that are individually trained to do work or perform tasks for people with
disabilities. Examples of such work or tasks include guiding people who are blind, alerting people who are deaf, pulling a wheelchair,
alerting and protecting a person who is having a seizure, reminding a person with mental illness to take prescribed medications,
calming a person with Post Traumatic Stress Disorder (PTSD) during an anxiety attack, or performing other duties. Service animals
are working animals, not pets. The work or task a dog has been trained to provide must be directly related to the person’s disability.
Dogs whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA.
Service animals for IDEA purposes may include species other than dogs. Use of service animals for IDEA purposes shall be
determined by the student’s Individual Education Plan.
Animals brought into school shall meet the criteria specified in the “Procedure for Service Animals” guide available to students, staff,
parents, or patrons upon request.
Therapy Dogs
Staff may bring therapy dogs to work if the following criteria are met:
 The dog is registered by a therapy dog organization recognized by the American Kennel Club. The staff member shall provide
the building administrator evidence of current registration on an annual basis.
 The staff member has completed a written request outlining the need, benefits, and intended outcomes for using the therapy
dog in the work environment and the primary supervisor has authorized the use of the therapy dog.
 The staff member complies with the “Animals in the Classroom” guide.
Plants in the School
Plants that may provoke an allergic reaction shall be brought into school only for a specific educational purpose. They shall be
handled with appropriate care.
Elementary Handbook
6/2014
1
Bullying by Staff – GAAE
The board of education prohibits bullying in any form, including electronic means, on or while using school property, in a school
vehicle or at a school-sponsored activity or event by any student, staff member, or parent towards a student or staff member. The
administration shall propose, and the board shall review and approve a plan to address bullying on school property, in a school
vehicle or at a school-sponsored activity or event.
The plan shall include provisions for the training and education of staff members. Staff members who bully others in violation of this
policy may be subject to disciplinary action, up to and including suspension and/or termination. If appropriate, staff members who
violate the bullying prohibition shall be reported to local law enforcement.
The definitions and procedures set forth in policy JGECA are incorporated herein by reference as though fully set out and shall apply
to this policy.
Child Abuse - GAAD
Reporting
Any district employee who has reason to know or suspect that a child has been harmed as a result of physical, mental or emotional
abuse or neglect or sexual abuse, shall promptly report the matter to the Kansas Department for Children and Families (DCF) office
or to the local law enforcement agency if the DCF office is not open.
The employee making the report shall not contact the child’s family or any other persons to determine the cause of the suspected
abuse or neglect or notify them of a report or pending report.
After the employee notifies DCF or the local law enforcement agency, the employee shall immediately notify the principal that a
report has been made. The principal shall immediately notify the superintendent that the initial report to DCF has been made.
If appropriate, the principal may confer with the school's social worker, guidance counselor or psychologist. At no time shall the
principal or any other staff member prevent or interfere with the making of a report of suspected child abuse.
If available, the following information shall be given by the person making the initial report: name, address and age of the student;
name and address of the parents or guardians; nature and extent of injuries or description of neglect or abuse; and any other
information that might help establish the cause of the child’s condition.
Any personal interview or physical inspection of a child shall be conducted by a school administrator or his/her designee in an
appropriate manner with a second adult witness present. When possible, either the interviewer or the witness shall be of the same
gender as the child.
State law provides that anyone making a report in accordance with state law and without malice shall be immune from any civil
liability that might otherwise be incurred or imposed.
DCF Access to Students on School Premises (See JCAC)
The principal shall allow a student to be interviewed by DCF or law enforcement representatives at an appropriate location on
school premises and shall act to protect the student’s interests during the interview subject to the authority of DCF or law
enforcement.
Cooperation Between School and Agencies
Principals shall work with DCF and law enforcement agencies to develop a plan of cooperation for investigating reports of suspected
child abuse or neglect. To the extent that safety is not compromised, law enforcement officers investigating complaints of
suspected child abuse or neglect on school property should not be in uniform.
Children’s Internet Protection Act – IIBGA
The district shall implement and enforce an internet safety plan meeting the requirements of both the federal and the Kansas
Children’s Internet Protection Acts (CIPA). The superintendent shall develop a plan to implement the Children’s Internet Protection
Acts.
Such plan shall include technology protection measures and such other measures as deemed appropriate to address the following
issues:
(1) Access by minors to inappropriate matter on the Internet and World Wide Web,
(2) The safety and security of minors when using electronic mail, chat rooms, and other forms of direct electronic
communications,
(3) Unauthorized access, including so-called “hacking,” and other unlawful activities by minors online;
(4) Unauthorized disclosure, use, and dissemination of personal information regarding minors; and
(5) Measures designed to restrict minors' access to materials that may be harmful to them.
For the purposes of this policy, "minor" shall be defined to mean any student who is under 18 years of age. The board charges the
superintendent to develop the CIPA implementing plan so that all of the protections provided by this policy and the corresponding
plan may be afforded to all district students, regardless of their age.
If the district is providing public access to any computer, the CIPA plan shall also implement and enforce technology protection
measures to ensure no minor has access to visual depictions that are child pornography, harmful to minors, or obscene. This plan
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shall be on file with the board clerk and in each school office with Internet access, and copies shall be made available upon request.
The superintendent shall ensure compliance with CIPA by completing Federal Communication Commission forms as required.
Competitive Food Rules – EEA
Competitive food is any food or beverage service available to students that is separate and apart from the districts nonprofit
federally reimbursed food service program.
Building Sales
Competitive food service shall not operate in competition with the district’s food service program, and shall be closed for a period
beginning one half hour prior to and remain closed until one half hour after the last regular scheduled school lunch and/or school
breakfast period on the campus where the school lunch and/or school breakfast is served.
Fast Foods
Fast foods in the building detract from the emphasis placed upon the Child Nutrition Program and District Wellness Initiatives. The
district encourages students to participate in the district’s meal program. However, parents have the option to send food for
breakfast or lunch if they prefer not to participate in the district’s meal program. The district does not recommend students or
parents bring fast foods to school; however, if fast foods are brought to school, they may not be in the original packaging.
Computer Use – IIBG
Computer systems are for educational and professional use. Internet services are provided for educational purposes. The term
"educational purposes" includes use of the system for classroom activities and research.
Students shall have no expectation of privacy when using district e-mail or computer systems. All information created or accessed by
students may be subject to monitoring without notice by district administrators and/or school staff when appropriate. The district
retains the right to duplicate any information created by students in a computer system or on any hard drive.
When using the system, students are expected to follow the guidelines approved by teachers and/or the administration. Students
shall be informed annually of the district’s acceptable use policy. Students must use appropriate language in all messages. The
district retains the right to impose on any student disciplinary measures that may include expulsion.
Curriculum Enhancement Programs – IDAA
The district shall provide resources which may include Board-approved partnerships with business or service organizations and/or
educational institutions to improve, support and/or expand the quality of curricular offerings.
Detention – JDB
Detention periods for each class will be established by the teacher and posted in each classroom.
Discrimination and Harassment – JGEC
The Lawrence Public School district is committed to providing a positive and productive learning and working environment, free
from discrimination and harassment.
Discrimination is conduct which affords a student different treatment, solely on the basis of race, color, national origin, religion,
disability, sex, sexual orientation or gender identity in a manner which interferes with or limits the ability of the student to
participate in or benefit from the services, activities or programs of the school. Discrimination as above described against any
student in the admission or access to, or treatment in the district's programs and activities is prohibited. Any student or employee
who engages in discriminatory conduct as above described shall be subject to disciplinary action, up to and including termination
from employment or expulsion from school.
The Superintendent of Schools (110 McDonald Dr, Lawrence, KS 66044, 785-832-5000) has been designated District Compliance
Coordinator to coordinate compliance with non-discrimina-tion requirements contained in Title VI of the Civil Rights Act of 1964,
Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and The Americans with Disabilities Act
of 1990 and the Kansas Act Against Discrimination.
Harassment is conduct which solely on the basis of race, color, national origin, religion, disability, sex, sexual orientation or gender
identity:
 affords a student different treatment in a manner which interferes with or limits the ability of the student to participate in or
benefit from the services, activities or programs of the school; or
 subjects a student to treatment which is sufficiently severe, pervasive or persistent so as to have the purpose or effect of
creating a hostile environment or of interfering with a student's performance or ability to participate in or benefit from the
services, activities or programs of the school.
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Harassment can be a result of verbal or physical conduct or written material. All forms of harassment are prohibited at district
facilities; on district premises; and on nondistrict property if at any district sponsored, district approved or district related activity,
program or event when the student is under the supervision of the district.
Any student who believes he or she has been subject to discrimination or harassment, or who has witnessed an act of alleged
discrimination or harassment, should report the alleged behavior to the District Compliance Coordinator. Any school employee who
receives a complaint of discrimination or harassment from a student shall inform the school Principal and the District Compliance
Coordinator and direct the student to report the complaint to the District Compliance Coordinator or the principal shall provide the
appropriate form. The District Compliance Coordinator or his/her designee will promptly investigate all complaints of discrimination
and harassment and take prompt corrective action to end the discrimination or harassment.
Complaints received will be investigated to determine whether, under the totality of the circumstances, the alleged behavior
constitutes discrimination or harassment under the definition outlined above. Unacceptable student conduct may or may not
constitute discrimination or harassment depending on the nature of the conduct and its severity, pervasiveness and persistence.
Behaviors that are unacceptable but do not constitute discrimination or harassment may be grounds for discipline under the Policy
JGECA and any code of student conduct. False or malicious complaints of discrimination or harassment may result in corrective or
disciplinary action against the complainant.
Dress Code – JCDB
Student clothing that has the potential to cause a disturbance in the educational program of a school shall not be allowed.
Drug Free Schools – JDDA
The unlawful manufacturing, sale, distribution, dispensing, possession or use of alcoholic beverages, illegal drugs, or controlled
substances by students on school premises or at any school activity is prohibited. Further, presence on school premises or at any
school activity by students who have consumed alcoholic beverages or illegal drugs at any other place and which are detected while
on school premises or at any school activity is prohibited use. Any student violating the terms of this policy shall be reported to the
appropriate law enforcement officials and shall be subject to any one or more of the sanctions set forth in board policy.
Students who are suspended or recommended for expulsion will be afforded the due process rights contained in board policies and
Kansas statutes, K.S.A. 72-8901, et seq. Nothing in this policy is intended to diminish the ability of the district to take other
disciplinary action against the student in accordance with other policies governing student discipline.
Emergency Drills – EBBC
Principals shall be responsible for scheduling and conducting emergency drills as required by law and for ensuring students are
instructed in the procedures to follow during the emergency drill and in an actual emergency.
Emergency drills will be held at different times during the day throughout the school year. When the alarm sounds, students should
proceed in an organized manner to the nearest exit as quickly as possible using designated evacuation routes.
Enrollment – JBC
Resident Students
A resident student is any child who has attained the age of eligibility for school attendance and lives with a parent or a person acting
as a parent who resides within the boundaries of USD 497. Children who are homeless as defined by Kansas Statute 72-1046 and
who are located in the district will be admitted as resident students. For purposes of this policy, parent means the natural parents,
adoptive parents, step-parents, and foster parents. For purposes of this policy, a person acting as a parent means a guardian or
conservator, a person liable by law to care for or support the child, a person who has actual care and control of the child and
provides a major portion of support, or a person who has actual care and control of the child and who has a sworn affidavit of
residency on file in the office of the superintendent.
Students shall attend schools according to the boundaries set by the Board. A student shall enroll in the school designated to serve
the attendance area in which the parent or legal guardian holds legal residence, and in which the student resides. In cases where
residence needs to be verified, the district may require submission of documentation such as a house contract, lease, or utility bills.
Non-resident Students
Non-resident students are those who do not meet the definition of a resident student. (See JQKA). Admission of non-resident
students is based on the following guidelines:
 Non-resident students may be admitted only to the extent that staff, facilities, equipment and supplies are available.
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Non-resident admission requests may be submitted to the superintendent’s office anytime after January 1 for the subsequent
school year.
Applications must include the reasons for making the request.
Requests for non-resident admission are considered on an individual basis.
No application will be approved if such approval would increase or further increase a projected class size beyond the district’s
class size standard or beyond building capacity.
Non-resident students who have been approved must be enrolled and attending two days prior to the state’s official count.
Non-resident students will be assigned to schools by the superintendent or designee.
The senior high school 15th Street boundary division will be taken into consideration when making attendance center decisions.
Non-resident students are required to reapply each year.
Non-resident students approved for admission will be subject to the same fees as students residing within the district.
Transportation for non-resident students shall be the responsibility of the parent.
Non-resident students admitted to the district shall be evaluated each spring using the following criteria: academic standing (did
the student make progress); attendance (was the student's attendance regular and punctual); and disciplinary record (did the
student abide by the student conduct code and avoid major disciplinary problems or a large number of referrals for minor
disciplinary problems). Students may be readmitted or denied admission for the next school year based on the results of these
evaluations. Parents shall be informed of the administrative decision no later than June 15 th.
Joint Custody
In matters of joint custody, the district will require the parents to identify one parent’s residential address as the primary address to
be used for the purpose of assigning a student to a school.
Enrollment Procedures
The superintendent shall establish orderly procedures for enrolling all students, including pre-enrollment, changes in enrollment,
normal enrollment times and communication to parents and to the public. Any student who is under long term suspension or who
has been expelled from another district will not be admitted to Lawrence Public Schools unless approved by the administration.
(Kansas Statute 72-8907).
Age of Admission
Kindergarten is not mandatory in Kansas. To be eligible to enter kindergarten, a child must attain the age of 5 years on or before
August 31 of the school year; except that if the child while a resident of another state had entered and was in attendance in
kindergarten in such state, the child is eligible to attend kindergarten in this District, regardless of age.
To be eligible to enter first grade a child must attain the age of 6 years on or before August 31 of the school year; except if the child:
 Completed kindergarten in Kansas after as a resident of another state having entered and attended kindergarten in that state,
the child is eligible to attend first grade regardless of age; or
 Completed kindergarten in another state at a public school district or at an accredited private, denominational or parochial
school, the child is eligible to attend first grade in this District regardless of age; or
 While a resident of another state entered and was in attendance in first grade in such state in a public school district, or in an
accredited private, denominational or parochial school, the child is eligible to attend first grade in this District regardless of age.
Part-Time Enrollment
A part-time student is a student who is co-enrolled in USD #497 and a private educational establishment or is home schooled. Parttime students, who have met enrollment requirements, may enroll with the superintendent’s permission if they complete all
prerequisites and are in attendance no later than two days prior to the state’s official count. Students applying for part-time
enrollment must present evidence of compliance with compulsory education law (Kansas Statutes 72-977; 72-1111).
Students who are co-enrolled are assessed fees based on the schedule approved by the board.
Part-time students may be admitted only to the extent that staff, facilities, equipment and supplies are available. Enrollment takes
place at the Enrollment Center.
Identification of Students
All students enrolling in the district for the first time shall provide required proof of identity in the form of a certified copy of their
birth certificate or passport. However, students enrolling in grades 2-12 from another Kansas school may provide a certified
transcript or similar pupil records as proof of identity. If proper proof of identity is not provided within 30 days of enrolling, the
superintendent shall notify appropriate legal authorities as required by law and shall not notify any person claiming custody of the
child. (Kansas Statute 72-53, 106)
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Enrollment Information
The enrollment documentation shall include a student’s permanent record with a student’s legal name as it appears on the birth
certificate, or as changed by a court order and the name, address, and telephone number of the lawful custodian. The records shall
also provide the identity of the student as evidenced by a certified birth certificate, copy of a court order placing the student in the
custody of Kansas Department for Children and Families, a certified transcript of the student, or other certificates or documentation
the board considers satisfactory.
Transferring Credit
In the junior high schools and in the senior high schools, full faith and credit shall be given to units earned in other accredited
schools, unless the principal determines there is valid reason for not doing so.
Transfers from Non-Accredited Schools
Students transferring from non-accredited schools will be placed into a grade level by the principal in accordance with provisions
required by KSA 72-1107. Initial placement will be made by the principal after consultation with parents or guardians and guidance
personnel. Final placement shall be made by the principal based on the student’s documented past educational experiences and
performance on tests administered to determine grade level placement.
Race and Ethnicity Collection and Reporting
The board will comply with Federal and state requirements and/or guidelines regarding the collection and reporting of race and
ethnicity.
Field Trips – IFCB
Advance requests for field trips including transportation and other resource needs shall be submitted by the teacher to the principal.
Requests should include the nature of the trip, the curriculum connection, departure time, expected return time, name of sponsor(s)
and mode of travel. Parents shall be notified in writing in advance of a field trip. A district field trip consent form signed by a parent
must be on file for each student for local trips. A permission form signed by a parent is required for each out of town trip.
Non-sanctioned student trips organized by employees acting as independent contractors/agents involving students on a volunteer,
self-supporting basis are not considered a part of the curriculum and do not receive Board approval. Total responsibility for privately
planned student trips or tours rests with the individual(s) and agency sponsoring them. The district assumes no legal or financial
responsibility or liability for non-sanctioned student trips.
Grading System – IHA
Progress reports for grades K-5 provide standards markings, which represent how well each student has achieved the curriculum
standards or skills for each course or grade level. Those markings are as follows:
S – Successfully meets: Meets academic (or learner behavior) expectations. Evidence of most recent work demonstrates that the
learning goals are fully and consistently met.
M – Making progress: Partially meets academic (or learner behavior) expectations. Evidence of most recent work demonstrates
more than half of the learning goals are fully and consistently met.
T – Targeted: Targeted for growth in order to meet academic (or learner behavior) expectations. Evidence of most recent work
demonstrates only a few of the learning goals are met or partially met.
E – Excels: Consistently goes beyond academic (or learner behavior) expectations. Evidence of most recent work demonstrates that
the learning goals are fully and consistently met.
I – Incomplete: Insufficient evidence to report achievement.
S*- Successfully meets academic (0r learner behavior) expectations with work modified and/or additional support provided
(Teacher, Resource Staff, etc.)
M* - Making progress: Partially meets academic (or learner behavior) expectations with work modified and/or additional support
provided (Teacher, Resource Staff, etc.)
T* - Targeted for growth in order to meet academic (or learner behavior) expectations with work modified and/or additional support
provided (Teacher, Resource Staff, etc.)
E* - Excels: Consistently goes beyond academic (or learner behavior) expectations with work modified and/or additional support
provided (Teacher, Resource Staff, etc.)
Blank Space: Standard not assess during the trimester.
Harassment – GAAC
The district is committed to maintaining a working and learning environment free from discriminatory harassment.
Harassment against any individual on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity,
or disability, in the admission or access to, or treatment or employment in the district’s programs and activities is prohibited by
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federal statutes and district policy. Disability harassment is unlawful discrimination on the basis of disability under Section 504 of the
rehabilitation Act of 1973 and the Americans with Disabilities Act. All forms of racial and disability harassment are prohibited at
school, on school property, and at all school-sponsored activities, programs, or events. Racial or disability harassment against
individuals associated with the school is prohibited, whether or not the harassment occurs on school grounds.
District Compliance Coordinator, 110 McDonald Dr., Lawrence, KS 66044-1063, 785-832-5000 has been designated to coordinate
compliance with nondiscrimination requirements contained in Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the
Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and The Americans with Disabilities Act of 1990.
Any employee who engages in discriminatory harassing conduct shall be subject to disciplinary action, up to and including
termination. False or malicious complaints of discriminatory harassment may result in corrective or disciplinary action against the
complainant.
Harassment
Harassment on the basis of race, color, religion, sex, age, national origin, disability, sexual orientation or gender identity shall not be
tolerated in the school district. The Board of Education is committed to providing a positive and productive learning and working
environment, free from discrimination, including harassment, on the basis of race, color, religion, sex, age, national origin, disability,
sexual orientation or gender identity. Harassment of employees of the district by board members, administrators, certified or other
employees, students, vendors, volunteers and any others having business with the school district is strictly prohibited.
All forms of discriminatory harassment are prohibited at district facilities, district premises and nondistrict property if at any district
sponsored, district approved or district related activity, programs or events, or where the employee is engaged in district business
whether or not the harassment occurs on district property.
It shall further be a violation for any employee to discourage an employee from filing a complaint, or to fail when directed to
investigate or to refer to the District Compliance Coordinator, any complaint lodged under the provisions of this policy.
Harassment is conduct which:
 affords an employee different treatment, solely on the basis of race, color, national origin, religion, disability, sex, sexual
orientation or gender identity in a manner which interferes with or limits the ability of the employee to participate in or benefit
from the services, activities or programs of the district; and
 is sufficiently severe, pervasive or persistent so as to have the purpose or effect of creating a hostile environment; or
 is sufficiently severe, pervasive or persistent so as to have the purpose or effect of interfering with an employee’s work
performance or employment opportunities.
Harassment may result from verbal or physical conduct or written graphic material.
Sexual Harassment
Sexual harassment shall not be tolerated in the school district. The Board of Education is committed to providing a positive and
productive working environment, free from discrimination on the basis of sex, including sexual harassment.
Sexual harassment is unlawful discrimination on the basis of sex under Title IX of the Education Amendments of 1972, Title VII of the
Civil Rights Act of 1964, and the Kansas Acts Against Discrimination.
All forms of sexual harassment are prohibited at school, on school property, and at all school-sponsored activities, programs, events,
or when an employee is engaged in district business whether or not the harassment occurs on school property.
Sexual harassment of employees of the district by board members, administrators, certified or other employees, students, vendors,
volunteers and any others having business with the school district is strictly prohibited.
It shall also be a violation for any employee or student to discourage an employee from filing a complaint, or for any employee to fail
to refer for investigation, any complaint lodged under the provisions of this policy.
Sexual harassment may result from verbal or physical conduct or written or graphic material.
Sexual harassment may include, but is not limited to:
 verbal harassment or abuse;
 unwelcome advances or pressure for sexual activity;
 the request for sexual favors;
 repeated remarks to a person, with sexual or demeaning implication;
 unwelcome touching;
 suggesting or demanding sexual involvement;
 implied or explicit threats concerning an employee’s job status or performance;
 other inappropriate oral, written or physical conduct of a sexual nature.
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Sexual harassment occurs when these acts are committed by an employee to a student, or to another employee when:
 submission to or rejection of such conduct explicitly or implicitly has the effect of interfering with a student’s performance or
ability to participate in or benefit from the services, activities, or programs of school; or
 submission to or rejection of such conduct by an individual is made explicitly or implicitly a term or condition of the individual’s
employment or used as the basis for other employment decisions affecting that individual; or
 such conduct has the purpose or effect of interfering with an individual’s academic or job performance or creating an
intimidating, hostile or offensive academic or working environment.
Reporting of Harassment
The district encourages all victims of harassment and persons with knowledge of such harassment to report the harassment
immediately to the District Compliance Coordinator. Complaints against the Superintendent should be addressed to the Board of
Education. (See JGEC)
Complaints of discriminatory harassment will be resolved using the district’s discrimination complaint procedures. (See KN) Any
employee who engages in discriminatory harassing conduct shall be subject to disciplinary action, up to and including termination.
False or malicious complaints of discriminatory harassment may result in corrective or disciplinary action against the complainant.
The District Compliance Coordinator or his/her designee will promptly investigate all complaints of harassment and take prompt
corrective action to end the harassment.
Any employee who believes he or she has been subject to harassment should report the alleged harassment to the District
Compliance Coordinator. The District Compliance Coordinator or his/her designee shall discuss the complaint with the employee to
determine the appropriate action. If the action is not satisfactory to the employee, the employee may initiate a formal complaint
under the district’s discrimination complaint procedure. (see KN).
Complaints received will be investigated to determine whether, under the totality of the circumstances, the alleged behavior
constitutes harassment under the definition outlined above. Unacceptable employee conduct may or may not constitute
harassment, depending on the nature of the conduct and its severity, pervasiveness and persistence. Behaviors that are
unacceptable but do not constitute harassment may be grounds for discipline. Any employee who engages in discriminating conduct
shall be subject to disciplinary action, up to and including termination.
Any employee who witnesses an act of harassment shall report the incident to the District Compliance Coordinator. Employees who
fail to report complaints or incidents of harassment to the District Compliance Coordinator may face disciplinary
action. Administrators who fail to take appropriate corrective action in response to complaints of harassment may also face
disciplinary action.
When a complaint contains evidence of criminal activity or child abuse, the District Compliance Coordinator shall report such
conduct to the appropriate law enforcement or DCF authorities. (See GAAD)
To the extent reasonably possible confidentiality will be maintained throughout the investigation of a complaint. The desire for
confidentiality must be balanced with the district's obligation to conduct a thorough investigation and to take appropriate corrective
action.
The filing of a complaint or otherwise reporting discrimination or harassment shall not reflect upon the employee’s status. Any act
of retaliation against any person who has filed a complaint or testified, assisted, or participated in an investigation of a
discrimination or harassment complaint is prohibited. Any person who retaliates is subject to immediate disciplinary action, up to
and including expulsion for a student or termination of employment for an employee.
False or malicious complaints of discrimination or harassment may result in corrective or disciplinary action against the complainant.
A copy of this policy shall be available at each district facility, and a summary of this policy shall be included in employee handbooks.
Hazing and Bullying – JGECA
The district is committed to maintaining an environment free from hazing and bullying, as herein defined. The board of education
prohibits bullying in any form either by any student, staff member, or parent towards a student or by a student, staff member, or
parent towards a staff member on or while using school property, in a school vehicle, or at a school-sponsored activity or event. The
administration shall propose, and the board shall review and approve, a plan to address bullying on school property, in a school
vehicle or at a school-sponsored activity or event. The plan shall include provisions for the training and education of staff members
and students and shall include appropriate community involvement as approved by the board.
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Definitions
“Hazing” is any act that recklessly or intentionally endangers the mental health, physical health or safety of a student for the
purpose of initiation or as a condition or precondition of attaining membership in, or affiliation with, any district-sponsored activity
or grade level attainment. This includes, but is not limited to:
 forced consumption of any drink, alcoholic beverage, drug or controlled substance,
 forced exposure to the elements,
 forced prolonged exclusion from social contact,
 forced sleep deprivation, assignment of pranks or other activities intended to degrade or humiliate.
“Bullying” shall have the meaning ascribed to it in Kansas law, and that recklessly or intentionally endangers the mental health,
physical health or safety of a student or employee or that substantially interferes with a student’s educational benefits, with a
student’s or employee’s opportunities or performance, that takes place on or immediately adjacent to district grounds, at any
district-sponsored activity, on district-provided transportation or at any district bus stop, and that has the effect of:
 physically harming a student or damaging a student’s property;
 threatening or knowingly placing a student in reasonable fear of physical harm to the student or damage to the student’s
property or causing substantial inconvenience;
 taunting, teasing or intimidation that is so severe, persistent or pervasive that it creates an intimidating or threatening
educational environment or it substantially disrupts the orderly operations of the district.
“Cyberbullying” means threats or harassment over Internet through web pages, email, instant messaging, text messaging, or by
other electronic means. Bullying shall include cyberbullying initiated on school premises which threatens or endangers the safety of
students, employees, or third parties, or school property, or which substantially disrupts the educational program of the district.
Bullying shall also include cyberbullying initiated off school premises which threatens or endangers the safety of students,
employees, or third parties, or school property, and which substantially disrupts the educational program of the district.
“Third parties” include, but are not limited to, coaches, school volunteers, parents, school visitors, service contractors or others
engaged in district business, such as employees of businesses or organizations participating in cooperative work programs with the
district and others not directly subject to district control at interdistrict and intradistrict athletic competitions or other school events.
“District” includes district facilities, district premises, on district-provided transportation or at any district bus stop, and nondistrict
property if the student or employee is at any district sponsored, district approved or district related activity or function, such as field
trips or athletic events where students are under the control of the district or where the employee is engaged in district business.
“District Compliance Coordinator.” The Superintendent of Schools (110 McDonald Dr, Lawrence, KS 66044 – 785-832-5000) has
been designated District Compliance Coordinator to coordinate compliance with this policy. All references in this Policy to the
District Compliance Coordinator shall include his or her designee as a person authorized to coordinate compliance with prohibited
conduct under this Policy.
Prohibited Conduct
Hazing or bullying of students is prohibited by district policy. Bullying of employees is prohibited by district policy. Any student,
district employee, or third party who engages in prohibited conduct as above described shall be subject to disciplinary action, which
may include, but not be limited to, termination from employment, or expulsion from school, or exclusion from all district property
and programs and from doing business with the district.
Reporting of Prohibited Conduct
The district encourages all victims of prohibited conduct and persons with knowledge of prohibited conduct as above described to
report the hazing or bullying immediately to the building principal or to the District Compliance Coordinator. The district will
investigate all complaints of such prohibited conduct and take corrective action to end the conduct.
Any student or employee who believes that he or she has been subjected to prohibited conduct as above described may file a formal
written complaint or informal oral complaint with the building principal. Any school employee who receives from a student a
complaint of prohibited conduct as above described shall inform the building principal and provide the student the necessary
information regarding both formal and informal complaint procedures to report the conduct to the District Compliance Coordinator,
or to the building principal, and provide the applicable forms.
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Informal Oral Complaint Process
Anyone may use informal procedures to report and resolve complaints of hazing or bullying. At the building level, processes will be
established for responding to and investigating complaints. These processes will be submitted to and approved by the District
Compliance Coordinator. Such complaints must be appropriately investigated and appropriate action taken to address the situation.
Informal reports may be made to any employee, although every employee shall inform complainants of their right to, and the
process for, filing a formal complaint. Employees shall also inform the student’s building principal or designated staff person when
they receive complaints of hazing or bullying. The building principal shall document the nature of all complaints of prohibited
conduct and document what corrective action was taken when any complaint is resolved informally.
Filing a Formal Written Complaint
Any student who files a formal written complaint of hazing or bullying shall have the matter resolved under the district's Policy KNA
complaint procedures.
Complaints received will be investigated to determine whether, under the totality of the circumstances, the alleged behavior
constitutes prohibited conduct as above described. Unacceptable student conduct may or may not constitute prohibited conduct as
above described, depending on the nature of the conduct and its severity, pervasiveness and persistence. Behaviors that are
unacceptable but do not constitute prohibited conduct as above described may provide grounds for discipline under any applicable
code of student conduct, regulation or policy.
It shall also be a violation of this policy for any student, employee, or third party to discourage a student or an employee from filing a
complaint either formally or informally, or for any employee to fail to refer for investigation any complaint lodged under the
provisions of this policy.
An employee who witnesses an act of prohibited conduct against a student shall report the incident to the principal of the building
in which the student is enrolled. Employees who fail to report complaints or incidents of prohibited conduct against students to the
building principal may face disciplinary action. School administrators who, when requested, fail to investigate and take appropriate
corrective action in response to complaints of prohibited conduct may also face disciplinary action.
When any complaint contains evidence of criminal activity or child abuse, the building principal shall report the conduct to the
District Compliance Coordinator and the District Compliance Coordinator shall report such conduct to the appropriate law
enforcement or DCF authorities. (See GAAD).
To the extent reasonably possible, confidentiality will be maintained throughout the investigation of a complaint. The desire for
confidentiality must be balanced with the district’s obligation to conduct a thorough investigation, to take appropriate corrective
action, to provide due process to the accused, and defend against claims.
The filing of a complaint or otherwise reporting prohibited conduct shall not reflect upon the individual’s status or grades. Any act
of retaliation against any person who has filed a formal or informal complaint, or testified, assisted, or participated in an
investigation of a prohibited conduct complaint is prohibited. Any person who retaliates will be subject to disciplinary action, up to
and including expulsion for a student, termination of employment for an employee, exclusion from all district property or programs,
or exclusion from doing business with the district.
False or malicious complaints of prohibited conduct, or a series of totally unfounded complaints, may result in corrective or
disciplinary action against the complainant.
A summary of this policy and related materials shall be available in each district facility. The policy shall also be published in student
and employee handbooks as directed by the District Compliance Coordinator.
Notification of the policy shall be included in the school newsletter or published in the local newspaper annually.
Health Assessments and Physicals – JGC
The parents of each student up to the age of nine shall submit evidence that the student has undergone a physical examination
during the calendar year prior to entering a district preschool or kindergarten or before enrolling in any school for the first time.
Should parents fail to comply within ninety days after admission to school, the principal shall send a letter to the parents stating that
the student may not attend school until the requirement has been met.
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All students engaged in activities covered by relevant KSHSAA rules shall provide the building principal with proof of a sports PreParticipation (PPE) form. The physical examination reflected on the form must be completed after May 1st, preceding the school year
for which it is applicable.
Human Sexuality Education – IKCA (JGECA; JGEC)
The district shall offer human sexuality education that complies with state and federal regulations. The curriculum shall be medically
accurate and evidenced based.
Opt-Out Procedure and Form
A parent, or a student eighteen years of age or older, who does not want the student involved in all or some portion of the human
sexuality curriculum may use the district opt-out provision described in district handbooks to remove the student from some portion
or all of the human sexuality curriculum.
Prior to this instructional unit, teachers shall send written notice to parents of the forthcoming human sexuality content and
information on the opt-out process. A written copy of the district goals and objectives for the appropriate human sexuality content
which the student will receive shall be provided upon request. In completing the opt-out form the parent or student must identify the
portion of the curriculum which the student is not to receive.
The building principal shall receive a copy of the signed form so the named student can be excused from all or a portion of the human
sexuality content. Arrangements also shall be made for class reassignment of the student during the opt-out period.
Notice of the availability of the human sexuality curriculum shall be made available to the public by means of the curriculum guide
accessible on the district’s website.
Annual Request Required
Opt-out requests shall be required annually and are valid only for the school year in which they are submitted.
Immunizations – JGCB
The students or parents of students enrolling in any district school or district program shall provide the principal with proof of
immunization for specified diseases or furnish documents to satisfy statutory requirements. Proof of booster shots as mandated by
the Secretary of the Department of Health and Environment is also required.
Intellectual Property – JT
The board recognizes the importance of creating an environment that encourages student innovation in creating and developing
high-quality materials as part of their educational experience. Publications, articles, materials, models, and other items produced by
students will be owned by the student unless the work is produced at the district’s request for its use. If the work is being produced
on behalf of the district, the superintendent will apply for copyrights and patents when deemed appropriate. Students will be
expected to cooperate in the district’s efforts. The board and the student may agree to share ownership of such intellectual
property. When ownership is shared, neither the board nor the student will attempt to copyright or patent such items without the
knowledge and consent of the other party.
Make-up Opportunities – IHEA
Students will be given reasonable opportunities to complete assignments missed due to excused or unexcused absences or
suspensions. The time allowed for make-up work will be determined by the length and nature of the absence.
Other Dangerous Objects – JCDBBC
Possession at school, on school property or at a school supervised activity of:
 any object not meeting the definition of a weapon in JCDBB but that is used in a threatening manner;
 any object that is a facsimile of a weapon or;
 any object that is inherently dangerous except when such object is provided by the school and used in an approved, supervised
instructional or extracurricular activity may result in such penalties as are allowed by district policy. This may include
suspension or expulsion.
Programs for Students with Exceptional Needs – IDAC
In accordance with statutory requirements, the district shall provide programs to meet exceptional needs. Annual notice will be
provided to parents regarding the availability of special education programs and services.
Prohibited Activity – JHCAA
Activities that threaten the safety or well being of persons or property on district property or at school activities, or which disrupt
the school environment are prohibited. Disciplinary action will also be taken against any student wearing, carrying, or displaying
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gang clothing and paraphernalia, or exhibiting behavior or gestures which symbolize gang membership, or causing and/or
participating in gang-related activities on district property or at school activities.
Release of a Student During the School Day – JBH
A principal shall not release a student during the school day without a written or verbal request from the student's parent. Before
releasing a student during the school day, the principal shall be responsible for verifying the identity of the person seeking release of
the student. A student may be released to law enforcement authorities if the student has been placed under arrest or taken into
custody by law enforcement or the Department for Children and Families
Release of Student Records – JRB
The general public shall not be allowed to inspect a student's personal record files. The custodian of student records shall disclose
the student’s educational records only as provided for in policy.
Directory Information
Annual notice shall be given to parents and eligible students concerning student records. In addition, the custodian of the
educational records shall give annual public notice of the class of records the district has designated as directory information. The
appropriate forms for these notices shall be on file in the office of the custodian of the educational records.
The custodian of records may make directory information available without parental or eligible student's consent if public notice of
the categories of information designated as directory information has been given and the parents or eligible students have had the
right to object to the release of the information without their consent. The custodian of records shall make student recruiting
information (name, address, and telephone listing) available to military recruiters and postsecondary institutions unless parents or
eligible students request the information not be released without written consent.
The custodian may disclose students’ education records to the following persons without the prior consent of the parents or the
student if age 18 or older:
 School officials within the district who have legitimate educational interests;
 Officials of other schools or school systems in which the student intends to enroll. The school district shall forward student
records to such institutions without further notice to the parents or eligible student;
 Authorized persons to whom a student has applied for or from whom a student has received financial aid;
 State and local officials or authorities to whom such information is specifically required to be reported or disclosed pursuant to
state statutes;
 Organizations conducting studies for educational agencies for the purpose of developing, validating or administering student
tests or programs;
 Accrediting organizations;
 Parents of a student age 18 or older if parents claim the student as a dependent for income tax purposes;
 Appropriate persons if knowledge of any information is necessary to protect the health or safety of the student or other persons
in an emergency;
 An agency caseworker or representative of a state or local child welfare agency or tribal organization who has the right to access
a student’s case plan when such agency or organization is legally responsible for the care and protection of the student and
when any further disclosure of such information thereby will be limited in accordance with law; or
 In compliance with a lawfully issued subpoena or judicial order.
For the purposes of this policy, school official means teacher, administrator, other certified employee or board of education.
Legitimate educational interest means the school official must participate in discussions involving an identifiable student leading to
educational intervention, disciplinary action, discussions of eligibility for athletics or other activities, or honors or awards involving a
student.
Medical records from a third party may not be released with the exception of immunization records.
Personally identifiable information contained in personal school records shall not be furnished to any person other than those listed
herein except under the following conditions: when there is written instruction from the student's parents, or the eligible student
specifying the records, the reasons and the person(s) to whom the release is to be made, with a copy of the records to be released
made available to the student, parents when requested; or when information is requested in compliance with a judicial order, or
pursuant to any lawfully issued subpoena.
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Nothing contained in this policy shall preclude authorized representatives of the Comptroller General of the United States, an
educational agency or state authorities from having access to student or other records which may be necessary in connection with
the audit and evaluation of federally supported education programs or the enforcement of the federal legal requirements which
relate to these programs, provided that, except as the collection of personally identifiable data is specifically authorized by federal
law, the data collection by such officials with respect to individual students shall not include information (including social security
numbers) which would permit the personal identification of students or their parents on the data collected and provided.
All persons, agencies or organizations desiring access to the records of a student shall be required to sign a form indicating
specifically the legitimate educational or other interest of each person, agency or organization has in seeking this information. This
form shall be kept permanently with the student's file, but only for inspection by the parents, the student or a school official
responsible for record maintenance. Such forms shall be available to parents and to the school official responsible for record
maintenance as a means of auditing the system's operation.
Personal information shall be transferred to a third party only on the condition that such party shall not permit any other party to
have access to such information without the written consent on the student’s parents or the student if age 18 or older. The board
and staff shall protect the rights of privacy of students and their families in connection with any surveys or data-gathering activities
conducted, assisted or authorized by the board or administration. Rules established under this policy shall include provisions
controlling the use, dissemination and protection of such data.
Forwarding Student Records
Administrators shall forward student’s school records according to provisions in this policy and may not withhold them from
authorized parties for any reason.
School Closing Announcements: Referenced in policy EBBD – Evacuations and Emergencies
Tune into area radio and television stations for frequent school closing announcements. Announcements are usually made before
6:00 am. The district tries to avoid unexpected early dismissals; however, on occasion, early dismissal is unavoidable. Parents
should make prior arrangements for supervision of their children. It is important for schools to be able to reach parents and
designated childcare providers during daytime hours. Please make sure schools have accurate telephone numbers and emergency
contact information. If weather conditions worsen and schools remain open, parents may choose to pick up their children early
after informing school staff.
School Food Service Programs – JGH
Free or reduced price meals shall be provided for students who qualify under state and federal rules and regulations. The eligibility
forms and the rules governing this program shall be provided by the administration to students or their parents.
School Site Councils – IB
A site council shall be established in each school in the district and shall establish meeting schedules convenient for its membership.
The role of the site council is twofold: to act in an advisory capacity and to be an advocate for the school. Each council shall be
responsible for providing advice and counsel to the school in developing, implementing, and evaluating performance goals and
objectives and providing continuing support for the students and staff of the school. In addition, the site council is responsible for
recommending methods which may be employed at the school site to meet these goals and objectives. Site councils may discuss and
make recommendations to the Board regarding the district budget and administrative and management functions.
The membership of each school site council shall include, at a minimum, the principal, and representatives of: teachers and other
school personnel, parents of pupils attending the school, the business community, and the community. Inasmuch as possible, the
membership of the site council should be representative of the demographics of the school.
Searches of Property – JCAB
Principals are authorized to search property if there is reasonable suspicion that district policies, rules or directives are being
violated. All searches by the principal shall be carried out in the presence of another adult witness. Any person other than the
principal conducting a search of a student’s locker or property shall do so only with the consent of and in the presence of the
principal, unless circumstances require immediate action in order to preserve the security and safety of staff and students.
District property, including lockers, is under supervision of the principal. Students shall have no expectation of privacy when utilizing
district property, including lockers. Lockers shall be subject to random searches without prior notice or reasonable suspicion. The
combinations and/or keys to all locker locks shall be in the possession of the principal and stored in a place designed to guard
against unauthorized access or use. The principal may search any locker at any time without notice. Students shall not place locks,
other than those approved by the school, on any locker.
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Searches of Property by Law Enforcement
If a law enforcement officer desiring to search a student’s locker or property has a search warrant, the principal shall permit the
search, which shall be made in the presence of the principal. Prohibited items found during the search shall remain in the custody of
either the principal or the law enforcement officer. If any items are turned over to law enforcement officials the principal shall
receive and retain a receipt for the items.
Searches of Students – JCABB
Principals are authorized to search students if there is reasonable suspicion that district policies, rules or directives are being
violated. All searches shall be carried out in the presence of another adult and the adult conducting the search shall be of the same
gender as the student. The student shall be told why a search is being conducted. The student may be requested to empty items
such as, but not limited to, pockets, purses, shoulder bags, book bags and briefcases.
The principal shall attempt to call the student’s parent and may call law enforcement. Items which the principal believes may be
connected with illegal activity shall remain in the custody of the principal unless the items are turned over to law enforcement
officials. If the student refuses to cooperate, the principal may take disciplinary action and/or seek assistance from law
enforcement.
The principal shall remain with the student and be present during any search of the student made by law enforcement officials on
school property. The principal shall receive and retain a receipt for items turned over to law enforcement officials. If the principal
believes a student is in possession of an object, which can jeopardize the health, welfare, or safety of the student or others, the student
shall be removed to a safe location. This determination may be based on any information received by the principal or any member of
the faculty or staff.
Student Activities – JH
The principal shall be responsible for approving all student activities. Students who participate in activities shall meet eligibility
requirements.
Student Conduct – JCDA
Each building will develop its own code of conduct and will annually review and distribute the code of conduct to parents and
students through student handbooks.
Student Intradistrict Transfer or Building Reassignment – JBCA
Students shall attend schools according to the boundaries set by the Board. A student shall enroll in the school designated to serve
the attendance area in which the parent or legal guardian holds legal residence, and, in which the student resides.
At the elementary and junior high levels, parents may request a transfer to an alternate school in special circumstances. Such
requests can be made for three reasons: (1) relocation during the school year, (2) school preference, or (3) documented legal,
health, or emergency situations.
At the high school level, parents may request a building reassignment to an alternate school in special circumstances. Such requests
can be made for two reasons: (1) relocations during the school year, (2) documented legal, health, or emergency situations. At the
high school level, building reassignments are not permitted for school preference.
The superintendent may reassign a student at any level to ensure an environment that is beneficial to that particular student and/or
all students.
Student Records – JR
Under the Family Educational Rights and Privacy Act (FERPA), parents have the right to examine their child’s cumulative records.
Parents are welcome to make an appointment with the principal to examine their child’s records.
Student Support Programs – IDAB
In addition to the general educational program approved by the Board, the district also provides student support services. Students
needing assistance should check with their teacher, counselor, or a building administrator.
Student Vehicles - JGFF
The superintendent shall develop procedures regulating the driving, parking and use of vehicles and the use and parking of bicycles
by students during the school day and whenever on school property. Failure to observe district rules may result in disciplinary
action. Rules concerning use of vehicles and bicycles on school property shall be included in the student handbooks approved by the
board.
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Supervision of Medications – JGFGB
A Permission for Medication form must be signed by a parent in order for a student to take medication at school. The school
reserves the right to limit parent-authorized medications to be given for a total of ten doses and to require health care provider
orders for its continued use. Please contact the school nurse for specific instructions and forms.
Suspension and Expulsion Procedures – JDD
A student may be suspended or expelled, for reasons set forth in Kansas law, by the following certified personnel: superintendent,
principal or assistant principal. Any student who is suspended or expelled shall receive a copy of the current suspension and
expulsion law and this policy. Expulsion hearings shall be conducted by the superintendent or other certified employee, or
committee of certified employees of the school in which the student is enrolled, or a hearing officer appointed by the Board. The
superintendent shall conduct expulsion hearings for weapons possession. A short term suspension cannot be appealed.
Students identified under Section 504 of the Rehabilitation Act of 1973 or special education students with an Individual Education
Plan (IEP) under the terms of Individuals with a Disability Education Act (IDEA) may be subject to other regulations when long-term
suspension or expulsion is considered.
Students may be suspended or expelled for one or more of the following reasons:
 Willful violation of any published, adopted student conduct rule;
 Conduct which substantially disrupts, impedes, or interferes with school operation;
 Conduct which endangers the safety or substantially impinges on or invades the rights of others;
 Conduct which could be considered a commission of a misdemeanor or a felony;
 Disobedience of an order of a school authority if the disobedience results in disorder, disruption or interference with school
operation; and
 Possession of a weapon at school, on school property or at a school-sponsored event.
Tobacco Use – JCDAA
Smoking by students and/or the possession and use of any tobacco/nicotine product, including electronic smoking devices, is
prohibited on school property or at school-sponsored events.
For tobacco-related offenses, the student shall be subject to disciplinary action up to and including suspension.
Smoking cessation and nicotine addiction information shall be available in school nurses’ offices.
Transportation – JGG
Transportation shall be provided to and from school for those students for whom transportation is required by state law. The district
may provide transportation for students for whom transportation is not required by state law. Such students may be charged a fee
in an amount no greater than the difference between the cost to the district and any reimbursements. The fee may be less and shall
be established annually by the Board. The Board will comply with all federal and state statutory or regulatory provisions for waiver
of fees for students who qualify for either the federal free or reduced lunch program. The district may provide transportation for
school activities. Transportation may be denied to students who are detained after school for disciplinary reasons.
Students who use school-provided transportation shall be under the jurisdiction of the vehicle driver while in the vehicle. Students
shall be subject to the district's student behavior code and other rules developed by the superintendent.
Bus drivers shall report violations of the rules to the principal who may discipline students. The principal may suspend or revoke the
transportation privilege of a student who violates any rule or regulation.
When the district provides transportation to a school-sponsored activity, participating students are prohibited from driving personal
automobiles to and from that activity.
Truancy – JBE
Truancy is defined as any three consecutive unexcused absences, any five unexcused absences in a semester or seven unexcused
absences in a school year, whichever occurs first. Students who are absent without excuse for one or more class period(s) at the
secondary level shall have that time counted as unexcused. The school year means the period from July 1 to June 30. A letter shall be
sent to the student’s parent notifying him/her that the student’s failure to attend school without a valid excuse shall result in the
student being reported to the appropriate authority. This letter shall be sent before reporting the truancy to the Department for
Children and Families, if the student is under 13, or the county attorney, if the student is over 13.
In some circumstances, students 16 or 17 years of age may be exempted from compulsory attendance regulations; however, before
considering a waiver, the student will be reported to DCF for consideration as a child in need of care.
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Use of Tobacco Products – GAOC
The use of tobacco products in any form, including electronic smoking devices, is prohibited on any district premises or at school
sponsored activities, except in designated areas at non-student attendance centers. (See JCDAA)
Vandalism – EBCA
Students who destroy or vandalize school property will be required to pay for losses or damages. If students willfully destroy or
damage school property, suspension or possible expulsion may result. Anyone who vandalizes school facilities or property will be
reported to law enforcement officials.
Visitors to the Schools – KM
The Board encourages its patrons and parents to visit the district facilities. Visits to district schools must be scheduled in advance
and require approval from the building principal. Visitors are required to check in at the office and obtain a visitor’s pass
immediately upon entering the building. Any person who visits a building and/or grounds of the district shall be under the
jurisdiction of the building principal. Visitors must be accompanied by a district staff member at all times. The principal has the
authority to request aid from any law enforcement agency if any visitor to the district's buildings or grounds refuses to leave or
creates a disturbance. Violation of this rule may lead to removal from the building or grounds and denial of further access to the
building or grounds. Violators of this board policy and its rules may be subject to the state trespass law.
School-age visitors who are guests of a district student are not allowed to attend classes. Student guests, when accompanied by an
adult, may visit the school for a tour; however, advance approval from the building principal is required.
Weapons – JCDBB
A student shall not possess a weapon at school, on school property or at a school supervised event. A weapon is defined as any
object which will or is designed to or may readily be converted to expel a projectile by the action of an explosive; the frame or
receiver of any object described in the preceding example; any firearm muffler or firearm silencer; any explosive, incendiary or
poison gas (e.g., bomb, grenade, rocket having a propellant charge of more than four ounces, missile having an explosive or
incendiary charge of more than 1/4 ounce, mine or similar device); any object which will, or which may be readily converted to,
expel a projectile by the action of an explosive or other propellant, and which has any barrel with a bore of more than 1/2 inch in
diameter; any combination of parts either designed or intended for use in converting any device into a destructive device described
in the two immediately preceding examples, and from which a destructive device may be readily assembled; any bludgeon, sand
club, metal knuckles or throwing star; any knife, commonly referred to as a switchblade, which has a blade that opens automatically
by hand pressure applied to a button, spring or other device in the handle of the knife, or any knife having a blade that opens or falls
or is ejected into position by the force of gravity or by an outward, downward or centrifugal thrust or movement; or any electronic
device designed to discharge immobilizing levels of electricity, commonly known as a stun gun.
Possession of a weapon shall result in expulsion from school for a period of not less than one calendar year, except that the
superintendent may recommend this expulsion requirement be modified on a case-by-case basis.
A student determined to be in possession of a weapon at school, on school property or at a school supervised activity shall be
reported to the appropriate law enforcement agency(ies), and if a juvenile, to the Secretary of DCF or the Commissioner of Juvenile
Justice.
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