SAVE THE CHILDREN
INTERNATIONAL PROGRAMS
ROLE PROFILE
TITLE: Medical Logistics Coordinator – Syria Response
TEAM/PROGRAMME:
Programme Operations – Syria response
GRADE: 4
LOCATION:
Antakya, Turkey
CONTRACT LENGTH:
6 Months
CHILD SAFEGUARDING:
Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a
week or more) or intensively (e.g. four days in one month or more or overnight) because they work in
country programs; or are visiting country programs; or because they are responsible for implementing the
police checking/vetting process staff.
ROLE PURPOSE:
The role holder is key to developing and implementing the country strategy, in regards to the required
medical supply logistical inputs, as well as ensuring that sound medical logistics procedures are compliant
and maintained in line with Save the Children and Donor’s policies.
They are responsible for the co-ordination of all the programme medical supply logistics, including the
implementation of activities for medical procurement, drug management, warehousing, supply and stock
management. This requires working in close collaboration with the logistics team and the local partners as
well as the health team (technical advisors and programme managers). They are also responsible for
providing technical support for health facilities in regards to waste management, rehabilitation, power and
water supply, and communications in collaboration with the appropriate technical managers.
This role provides leadership, remote technical support, capacity building and will be responsible for
ensuring sound logistics practices and rigorous controls are in place for the Syria Response programme.
SCOPE OF ROLE:
Reports to: Logistics Manager
Staff reporting to this post: Medical logistics officers
Budget responsibility: N/A
KEY AREAS OF ACCOUNTABILITY:
Logistics
 Responsible for the set up and development of a medical supply strategy for the Syria Response
programme
 Responsible for overseeing medical logistics in country, including international and local
procurement, warehousing, power supply, communications and management in co-ordination with
the Country Logistics Team and in line with Save the Children International policies and procedures
and with emphasis on traceability control.
 Regular review of the supply chain strategy and resources needed to implement it
 Responsible for reliable cold chain capacity to support EPI (Expanded Program on Immunization)
activities
 Responsible for stock control (ensure monthly stock reports) and managing medical stores,
ensuring security and maintenance and that medical stocks are kept in proper storage conditions
 Ensure efficient and appropriate logistical support is provided for all site activities including drug and
equipment distributions, and construction/rehabilitation activities.
 Establish and maintain a robust logs filing system.
 Responsible on technical areas such as maintenance, cold chain, generators and also basic
water/sanitation and rehabilitation, etc. – with support from technical managers.
Programme Support and Development
 Participate in project planning and preparation of donor proposals and reports, anticipate needs for
supplies and carry out procurement for projects, and keep abreast of changes in medical supply
needs in close cooperation with the Health Department
 Forecasting and inputting into the country budget development, preparation of spending plans
APRIL 14
SAVE THE CHILDREN
INTERNATIONAL PROGRAMS
ROLE PROFILE
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relating to medical logistics expenditure and operational costs for the whole medical programmes.
Provide input on logistics matters to the Country Team for proposal and report writing, including
providing a procurement plan.
Support in-country logistics assessment when necessary.
Ensure donor compliance and produce regular, timely and accurate logistics and financial reports
for Save the Children and donors.
Ensure that Save the Children International minimum standards of logistics procedures and are
understood and adhered to throughout the programme, briefing and training all relevant staff as
required.
Manage the effective order management systems. Improve the supplier price database at the
project site and streamline monthly stock purchases on an on-going basis.
Emergency response
 To support the local partners to maintain an effective supply chain management system, according
to logistics procedures.
 To ensure the procurement and delivery of quality drugs, medical supplies and equipment to the
program sites in Syria through local partners and direct interventions, in accordance with and
procedures and in compliance with donor regulations.
 Ensure accurate and complete documentation is prepared for all consignments health facilities and
partners
 To support the local partner to develop and maintain warehouse systems and ensure that stock
management and administration systems are implemented throughout the programme.
 Monitor projects stock levels and advise on appropriate stocking and replenishment to meet project
demands.
 To coordinate with relevant clusters, other sector actors and national/local authorities as necessary.
Human Resources
 Assess the continuing training needs of Save the Childrenstaff, and local partner staff, and ensure
training needs are appropriately met and within budget. Training up the national medical logistics
officer will be a key component of this role.
Other
 Fulfil other roles as required to meet the needs of the medical logistics of the programme and as
required by line management.
SKILLS AND BEHAVIOURS (SCI Values in Practice)
Accountability:
 holds self accountable for making decisions, managing resources efficiently, achieving and role
modelling Save the Children values
 holds the team and partners accountable to deliver on their responsibilities - giving them the
freedom to deliver in the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not achieved.
Ambition:
 sets ambitious and challenging goals for themselves and their team, takes responsibility for their
own personal development and encourages their team to do the same
 widely shares their personal vision for Save the Children, engages and motivates others
 future orientated, thinks strategically and on a global scale.
Collaboration:
 builds and maintains effective relationships, with their team, colleagues, Members and external
partners and supporters
 values diversity, sees it as a source of competitive strength
 approachable, good listener, easy to talk to.
Creativity:
 develops and encourages new and innovative solutions
 willing to take disciplined risks.
APRIL 14
SAVE THE CHILDREN
INTERNATIONAL PROGRAMS
ROLE PROFILE
Integrity:
 honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS AND EXPERIENCE
Essential
 Prior experience in medical logistics and procurement management in the NGO’s sector, within
complex/large scale country programmes and in emergency response/humanitarian environments
 Proven experience in all technical areas of logistics operations and preferably in transport/distribution,
warehousing and stock management, and security
 Experiencing in managing and supervising staff
 Ability to synthesise and analyse information, and make clear, informed decisions
 Ability to build relationships quickly with a wide range of people, both internally and externally
 Strong planning, management and coordination skills, with the ability to organise a substantial workload
comprised of complex, diverse tasks and responsibilities in a remote field management context
 Cultural awareness, with strong written and spoken communication and interpersonal skills in English
Desirable
 Technical experience/knowledge in specific types of humanitarian intervention of Health and possibly
Nutrition
Date of issue: Apr 14
APRIL 14
Author: KD