34 Staff in attendance, plus all three officers
Welcome
Introductions and welcome message from new Chair, Nicole Smith
Director’s Report
 Joyce Tenney’s reminder: Supervisors should approve all timesheets by Tuesday morning. Thursday
is Jill’s deadline, not theirs.
 The training wage is gone for students. Extended hours increase may be gone. Do not promise that to
student employees you’re hiring. Budget cuts mid-year may happen and prevent us from offering that
bonus.
 Joyce is hopeful that there won’t be a mid-year budget cut, but it may happen and please plan
accordingly. Monitor department spending.
 Reminder: 1.1% cut to base on FY16. Came out of serials budget. Other departments ok thanks to
FY15 carryover. No serials cancelled this year. Thanks to Alla and Shawn for making appropriate
adjustments.
 Healthcare: don’t forget health assessment forms are due by the end of September for employees
using State of Maryland benefits. More complete information is available on the HR website. Your
wellness assessment must be approved by doctor, so fill it out early. UHS can sign off on forms but
appointments must be made early.
 Naval ROTC comes to campus, beginning Fall 2016. They will be the Department of Naval Science,
housed under the College of Natural and Mathematical Science. Expect to see patrons next year as
part of this program.
 Fine Arts building renovations continue. Fall and March will see many departments moving as the
building is updated in phases.
 Incoming students for 2015: 2550.
 Council of Library Directors (CLD):
o USMAI is considering creating a position similar to the “Betty Day” position. This would be
someone hired for the USMAI to manage consortial e-resources. Since Day’s retirement, this
has been done in house at individual schools, but we need an individual for consortial
negotiating, management and licensing. Working with Lyrasis for these needs has made
USMAI wonder if we’re getting the best deal.
o ILS: There have been ongoing discussions over the last couple years as to the Next Gen ILS
for the USMAI. CLAS has been working on development and testing of the Kuali Ole system
for consortial implementation abd the Next Gen ILS working group has been looking at
commercial systems. Timeline: late August, the testing group & CLAS deliver their reports to
CLD on progress, development of Kuali Ole, and future plans, and overall recommendation.
The Next Generation ILS working group is talking to commercial systems and their customers
about functionality of out-of-the-box systems. In September at CLD, there will be a vote on
committing to continued Kuali Ole development or a move to full RFP for commercial system.
A 3rd party consultant committee could submit proposal to get Kuali Ole up and running for the
consortium. College Park may or may not stay in the consortium if Kuali Ole is not accepted. If
the report can be released to all staff, Tenney will send to LA for posting on the wiki for staff
review and comment prior to the vote in CLD.
 Evaluations for spring will result in student employee raise processing starting next week. (Jill)
Department Reports
 A&R: no news. Fiscal year has started. Begin and continue ordering supplies for your departments.
 Tech services, Acquisitions &BMS: Reference weeds are being processed. Their workspace is backed
up. Collection building orders are being processed “shelf ready”.
 Circulation: Search continues for a new department manager. Interviews will conclude next week and
a decision will be made. Reserves are beginning to pick up.
 CMILL: Rachel returns. Busy with gifts and ILLs. The book sale may not be held in September
because of staffing issues. Beginning of October will likely be the next one. Instead of monthly, maybe
twice during semester would work better. In either case, a date will be set next week.
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LITS: replacing the Dell 780s. They are the oldest in the building. LITS will replace the machines that
are not in constant use first. Staff members’ machines will be replaced in coordination with those staff.
New Pharos system is coming out soon and allows printing from mobile devices and mac as well.
Functions through a website where documents are uploaded directly into the print queue.
Media: student/faculty/staff laptops will begin circulating in September or October. This works like AV
equipment. Items must be checked out from and returned to the Media desk. There will be 10 laptops:
5 macs, 5 pcs. No advanced reserves. This is already being promoted across campus. Equipment
reminders: they check out 3 day: DSLRs, camcorders, audio recorders, SD cards, projectors, external
CD readers and burners, and tripods. On the website, users can access real-time availability. The
student/faculty/staff laptops are not to be confused with library staff only rentals. Digital Media Lab
hours are changing. Sunday hours were not as useful. New hours: 1-9 M-TH, 1-5 FRI. By appointment
on weekends.
Reference: Drew Alfgren has been overseeing the weeding. Nearly done, some shelves will be
removed. Reference is hoping for charging stations in their place. Proactive chat is being piloted on
certain pages of the website. If idling for more than 45 seconds, a box pops up and asks if you have
question. Demo phase will continue for 4 weeks, followed by assessment and possible permanent
implementation.
Serials: journals from NIH are now in the lower level on shelves, being organized. Shifting continues in
West wing.
Special Collections and Gallery: classes are signing up for Fall. New exhibition being prepared “They
Fight with Cameras: D-Day to Dachau” by Walter Rosenbloom. The 1966 society will be meeting soon
to visit the collection. A new grad student has started. One more will start within the month. Sarah
Houston and Tucker Foltz.
Committee and Working Group Reports
 Cheers: no updates
 Digital Collections team: no report
 Electronic Resources working group: no report
 Information Literacy working group: working on tutorials for the website. These will be both video and
text-based.
 LEEC: Staff Day is Friday, August 14th. The building will be closed to the public until 1PM. Other
departments working in library (Honors College, LRC, etc) will be coming and going so please continue
to secure your areas. Paychecks will be distributed normally from 1-4 in the Accounting and Receiving
area.
 LIMS: no report
 Salvage team: no report
 Social Media Users Team: changing mission to incorporate general outreach. There are still openings
on the team. Contact Joanna Gadsby to volunteer or find out more. At Homecoming, volunteers will be
needed to staff a Library table. See email invitation from Lindsey Loeper. If events are planned for the
Library, the outreach calendar will include them. The team can offer assistance with staffing,
promotion, etc.
 Web group: new website is coming along well. Expect a brown bag in September (possibly the 24th) for
staff to preview the new website before its release in spring.
USMAI Community Reports
 User Service Advisory group: (Robin Moskal) first meetings have happened. Primarily, they have been
doing introductions and meet and greets.
 Reference and Instruction subgroup. (Katy Sullivan). Two forums: 12-3-15 at UMBC Tech Center on
instruction activities. 4-28-16 at UMBC: More broad focus on organizing and sharing resources. This
will specifically examine reference and public service
 The Resource Sharing and Selection Group and the Group Licensing and Contracts Team have now
merged. As yet unnamed. (Lynda Aldana): This new group will be co-chaired by original chairs. The
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committee is the group specifically involved in trying to replace Betty Day. They will be meeting in
September for the first time as a group.
Shared Platforms and Applications subgroup (John Breitmeyer): the first meeting was held. The have
been gathering input on Aleph. They are examining complaints to determine whether they can feasibly
make a change to address the issue, if there is an existing solution to the problem, or if it cannot be
fixed in the current ILS. Expect emails with more information.
Other Reports
 (Joyce Tenney) Update on director search: website is up and running and it links off the library website
and the Provost’s website. Updates will be posted to this website. The search firm is still collecting
resumes. The search committee will be meeting soon to determine who to interview. Hoping for on-site
interviews in mid- to late- September. There will be a feedback form available on the search website
after candidates are on campus.