Purchasing/Estimating Intern Job Description
Purchasing/Estimating Intern Job Description
GENERAL FUNCTION:
Under the general direction of the Purchasing Manager assist in setting up a sales pricing and estimating database. Use Spec-it-up to
create options in a logical and consistent manner. Use historical data, current costs, and takeoffs to assist in setting sales pricing for
63 homes with their options. Also assist in maintaining an estimating database, by organizing products in a logical manner.
This position will also assist the Purchasing Manager or senior Purchasing Agent with the bidding of jobs and the procurement of
labor and materials to build homes per the construction start schedule of Verity Homes. Primary goal is to maintain estimate
accuracy, while ensuring that purchase orders are issued in a timely manner.
SPECIFIC RESPONSIBILITIES:
I.
Sales Pricing Database
 Review plans to ensure that they are drawn in a consistent manner, and make recommendations on how to change
them so they will be consistent.
 Create options in Spec-it-up in a consistent and logical manner.
 Use historical data, current costs, takeoffs and estimates to set sales pricing. Review sales pricing with current options.
II.
Estimating Database
 Clean-up the estimating database by organizing products in a consistent and logical manner. Focusing on the following:
 Windows
 Plumbing
 Cabinets
 Transition current costs from the old products, to the new products.
III. Spring Starts Takeoffs and Estimating
 Use Bluebeam to perform takeoffs of as built plans.
 Issue purchase orders in WMS.
 Maintain estimate accuracy for budgets, while ensuring that purchase orders are issued in a timely manner.
IV. Purchase Order and Variance Purchase Order Management
 Generate and distribute accurate purchase orders.
 Processes Purchase Order (PO) approvals upon successful completion of each phase of construction.
 Prepares and approves Variance POs to ensure that non-budgeted, but needed, items and labor are available to
complete the house on time and with acceptable levels of customer satisfaction and product quality.
 Research and approve variance purchase orders to meet Accounting Department deadlines.
 Generate variance purchase orders and distribute them
 Participate in monthly variance review meetings.
V. General
 Continually self-improve through education.
 Strive to fulfill the missions and objectives of Company.
 Communicate and project the proper “We Care” attitude to all customers and employees through all forms of
communication (writing, verbal, appearance).
 Responsible for care and maintenance of any assigned company equipment.
 Is required to accept and complete any other tasks assigned by company.
 Maintain a courteous, professional demeanor in all dealings with homeowners.
 Assist other team members in achieving established customer service goals.
PREREQUISITES FOR SUCCESS:





Learn to analyze job cost variance data and take corrective actions.
Organizational aptitude to manage the pre-construction job package routing and processing.
Computer aptitude and willingness to learn to process, etc.
Must have understanding and willingness to take direct personnel actions re: non-performing trade contractors from time
to time.
Self-starter with the initiative to implement new ideas and theories that better Company.
Accountability Measurements:









Target goals as set by department and Division Manager
Sales Database Option Consistency, and Cost Accuracy
Estimating Database Consistency
Takeoff and Estimate Accuracy
Timeliness of purchase order deliveries.
Job start schedule adherence
Adherence to department’s overhead expense budget.
Internal customer satisfaction scores (sales, construction)
Accuracy of job estimates
ORGANIZATIONAL RELATIONSHIPS:
REPORTS TO:
Purchasing Manager
WORKS WITH:
Purchasing Manager, Purchasing Assistants, Other Interns
SUPERVISES:
No one
Signature
___________________________________
Employee (XXX)
____________________________________
Residential Real Estate Professionals, LLC Representative