COUNTY OF GRANDE PRAIRIE
JOB DESCRIPTION
JOB TITLE:
CURRENT CLASSIFICATION/GRID POSITION #
Library Assistant
FCSS Grid Level 1
NOC CODE: 5111
STANDARD HOURS: Varies
JOB TITLE OF
IMMEDIATE SUPERVISOR
SUPERVISOR’S CLASS/GRID
FCSS Director
AD Grid Level 7(j)
DIVISION
DEPARTMENT
LOCATION
Community Services
FCSS
Various
#313
POSITION #
#25
PROGRAM FUNCTION:
The Community Services division includes Fire Protection, Enforcement,
Parks & Recreation, Agriculture services and Family & Community Support Services for
the County of Grande Prairie No. 1.
The FCSS department provides social services to the residents of the County. Programs
will be directed towards seniors, children, youth, families and volunteers to promote their
social and emotional well-being. FCSS also oversees the operations of the County of
Grande Prairie Library Board and the library staff at the three library sites: Elmworth,
LaGlace and Valhalla.
PURPOSE OF JOB:
The Library Assistant is responsible for providing library and research services for the
County of Grande Prairie and maintenance of the library and its collections in the
absence of the Library Coordinator. In addition the Library Assistant provides adequate
services ensuring that materials are current and accessible, and available to library
users when required. The Assistant takes direction from the Library Coordinator on site
but is under the supervision of the FCSS Director.
Job Duties and Tasks:
1. Assist the Library Coordinator to provide effective access to library collections
and resources.
 Maintain collections management policies and procedures.
 Perform original cataloguing and classification of print, audio-visual and
electronic resources.
 Maintain special indexing systems and files for special collections.
Reviewed Date: July 2015
2. Assist with the organization of library materials.









Ensure efficient retrieval by users.
Maintain cataloguing procedures.
Distribute materials for cataloguing.
Determine the type of cataloguing required.
Enter cataloguing data into the library’s automated system.
Process resources for placement on shelf.
File cards in shelf list.
Complete cataloguing records where only partial copy is available.
Index materials for the pamphlet collection.
3. Assist in the provision of library services in response to the information needs of
library users.
 Respond to daily on-site requests for information.
 Train library users to effectively search the Library catalogue, Internet and
other electronic resources.
 Provide an interlibrary loan service for both book and audiovisual
materials and maintain records.
 Maintain records for the interlibrary loan service.
 Maintain circulation files, records and statistics.
4. Assist the Library Coordinator with Library Promotion



Promotes library materials through storytelling and book talks and other
programs.
Creates and maintains attractive bulletin boards, decorations and displays
Cooperatively delivers programming with Peace Library System Consulting
Staff; for example, coordinates book fairs, author tours, summer reading
programs, and other library-related promotional events.
5. Perform other related duties.
Reviewed Date: July 2015
JOB DESCRIPTION CERTIFICATION:
I have read this job description:
___________________________
Incumbent’s Signature
________________________
Name (print)
__________
Date
This job description is an accurate statement of the position’s assigned duties,
responsibilities, and reporting relationships, as indicated in the preceding organization
chart, effective _______.
___________________________
Supervisor’s Signature
___________________________
Name (print)
__________
Date
This Job Description is in the appropriate format and contains sufficient data for its
evaluation in the County Job Evaluation Plan:
___________________________
HR Manager’s Signature
Attachment: Organization Chart
Reviewed Date: July 2015
____________________________ ___________
Name (print)
Date
QUALIFICATIONS STATEMENT
Education and Experience:
 A certificate or diploma in library and information sciences or several years
related experience.
Knowledge:
 Knowledge of library policies, procedures, methods, ethics and professional
standards.
 Knowledge of library program standards.
 Knowledge on research and information gathering systems and methods.
 Knowledge on a variety of information database systems.
 Knowledge on conducting Internet searches.
 Knowledge on the organization and structure of the library.
 Knowledge on other information and library resources.
 Knowledge on computerized information database systems.
 Knowledge on library systems for cataloguing.
 Knowledge on acquisitions and searching, online.
 Knowledge on bibliographic utilities.
Skills and Abilities:
 Ability to ensure all work related information is kept confidential as per policy and
in accordance with Freedom of Information and Protection of Privacy Act.
 Ability to comply with records management practices as stated in the Records
Management Policy.
 Ability to manage a library and its collection.
 Team building skills.
 Research skills.
 Organizational skills.
 Analytical and problem solving skills.
 Decision making skills.
 Effective verbal, presentation and listening communication skills.
 Effective written communications skills.
 Computer skills including the ability to operate computerized library, spreadsheet,
word-processing, email, database and graphics and website development
programs at a highly proficient level.
 Computer skills including the ability to operate email and conduct Internet
research.
 Stress management skills.
 Time management skills.
Training Matrix:
Preferred:
 Defensive Driving
 First Aid including AED
Required:
 Hazard Identification, Assessment & Control
 Musculoskeletal Injury Prevention: Office Environment
 Workplace Violence Prevention
Reviewed Date: July 2015