Notes for Delegates Boao Forum for Asia Annual Conference 2013 The Secretariat of the Boao Forum for Asia (BFA) extends a warm welcome to all the delegates of the BFA Annual Conference 2013 to be held April 6-8 in Boao, Hainan, China. This document is designed to provide the necessary assistance for you and facilitate your participation in the conference. Conference Theme Entering 2013, the world economic outlook is still no cause for optimism and all major economies continue to face a bumpy road of transformation ahead. From time to time, the spirit of “we are in the same boat” which came forth from the most difficult times of the financial crisis has come across interference from protectionism and other disharmonious noises. Given the situation, it is imperative to reiterate and greatly carry forward the spirit of “Asia Seeking Win-Win”, look for common interests and ground, transcend differences and pursue common development. Given this consideration and after the wide solicitation of opinions from BFA founding nations, members, strategic partners and media partners and with approval from the BFA Board, the theme of the BFA Annual Conference 2013 has been designated as “Asia Seeking Development for All: Restructuring, Responsibility & Cooperation”. Keyword 1: Restructuring The more sluggish the economy is, the more necessary and urgent it is to pursue change and renewal. Most topics of the BFA Annual Conference 2013 center on reflection, restructuring, transformation and innovation. Keyword 2: Responsibility In the face of a crisis against a backdrop of globalization, no economy can remain immune. Pursuing common development is the common responsibility for government decision makers, business managers as well as individuals. Keyword 3: Cooperation Promoting economic cooperation at all levels and in all fields is both the consistent mission and tenet of the Boao Forum for Asia and the essence of the theme of the BFA Annual Conference 2013. Conference Format There will be some significant adjustment to the meeting formats of the BFA Annual Conference 2013 to favor smaller, more interactive and more diversified sessions. The 51 scheduled events include 18 sub-forums, 15 roundtable meetings, 6 closed-door discussions, 5 celebrity dialogues, 1 Boao Night, 4 lunch discussions, and 3 dinners. In addition, there is an opening ceremony and a closing banquet. These meeting formats have the following features: 1. Sub-forums: Featuring 5-6 guests on the platform and 150 listeners in the audience and moderated by a host, these forums will adopt a Q&A format to encourage interaction between the guests, and between the guests and the audience. Each forum will last 75 minutes. 2. Roundtable meetings: 10-15 guest discussants will sit at the center of the meeting venue, surrounded by 120 guests. Led by the host, Q&A will be held to foster interaction between the guests, and between guests and the audience. Each meeting will last 120 minutes. 3. Closed-door discussions: 30-40 guests with similar interests from the same industry or group will be invited to attend. The format will be group discussion first and collective debate later. Each discussion will last 90 or 120 minutes. 4. Celebrity dialogues: Cultural and social celebrities, renowned economists and scientists will be invited to discuss new thoughts and new trends in the social, economic, cultural and technological fields, introduce these new thoughts and trends to the audience in an easy-to-understand way while interacting with delegates. Each dialogue will last 45 minutes. 5. Boao Night: In a relaxed and pleasant atmosphere, the Boao Night will discuss social, livelihood, technological and academic topics. The format will be flexible and may feature a cocktail party and salon. The Boao Night will last 75 minutes. 6. Luncheon/dinner: A combination of sub-forum and breakfast/lunch. In addition, there will also be a large number of small-scale discussions which are not shown on the agenda. These include small-scale breakfast meetings between government ministers and leading entrepreneurs, discussions and cocktail parties organized by guests and conference delegates, and so on. About Boao Located on the east coast of Qionghai City, Hainan Province, Boao is centered at a latitude of 19.3o north and a longitude of 110.5o east. Facing the South China Sea to the east, Boao lies 17km to the east of Qionghai City’s Jiaji Town, 105km to the south of the provincial capital, Haikou City, and 200km to the north of the famous resort Sanya City. Renowned for its beautiful scenery, Boao is situated on the estuary of the famous Wanquan River. Here the Wanquan, Jiuqu and Longgun rivers converge into the South China Sea and are met by three islands: Dongyu, Shapo and Yuanyang. The harmonious synthesis of the sea with the city’s rivers, lakes, mountains, islands, coconut forests, fields, sandy beaches and hot water springs provides us with a wondrous landscape of miraculous proportions. At the inauguration of the Boao Forum for Asia in February 2001, this spectacular land was chosen as the permanent headquarters of the famous international organization the Boao Forum for Asia. The annual conference of BFA is a platform for international and Asian political leaders, businessmen and academic scholars, to communicate and seek cooperation for the common good and development of Asian countries. Currency The local currency is the Chinese Renminbi ( RMB or ￥). The Chinese RMB is pegged to the US dollar at a rate about US$1=RMB 6.3. The exchange rates are decided depending on the exchange rate of that day issued by the People’s Bank of China. Currency and travelers’ checks can be converted into RMB in the hotels. Credit cards such as Visa, MasterCard and American Express are accepted by all hotels and most stores. Telephone The country code of China is 86, while the area code of Boao is 0898. Domestic and international long distance services are available in all hotel rooms. However, international long-distance services are charged at different rates for different countries. Please make enquiries with the hotel reception desk and settle your bill before check-out. Prepaid SIM cards for mobile phones (GSM and CDMA) are sold at the business center of each hotel (only cash in Chinese currency (RMB) is accepted). Weather Boao has a tropical marine climate, which features ample sunshine, high temperature, abundant rain and distinctive dry and rainy seasons. The temperature during the time of the Conference is within the comfortable range between 23 Celsius and 30 Celsius, with a mean air temperature at 27 Celsius in April. Voltage The voltage in China is 220v. Sockets in the hotel rooms are of 2-phase and 3-phase (MY-2204) types. Time Zone The time in Boao is 8 hours ahead of Greenwich Mean Time or Coordinated Universal Time. Visa If you need a visa to enter the People’s Republic of China, we can provide formal invitation letter to facilitate the application. With the invitation letter and other necessary documents as requested by the local Chinese embassy or consulate, you will be able to apply the visa for entering China. Inviting organization in China: The Boao Forum for Asia Contact person: Mr. Zhou Chen TEL: +86-10-65057377 FAX: +86-10-65051833 E-mail: firstname.lastname@example.org Address: Room 2210, China World Tower, No. 1 Jianguomenwai Avenue, Chaoyang District, Beijing, China Postal code: 100025 Hotel Accommodation The designated hotels for delegates include: Ramada Hotel and Suites Boao, Boao Asia Bay Club Hotel, Boao Jinjiang Spa Hotel, Boao Qianzhou Bay Resort and Boao Qianzhou Bay Xinyin Hotel. The booking of rooms at the BFA Hotel, Boao Golden Coast Hot Spring Hotel and Boao State Guest House is arranged by the BFA Secretariat for speakers, sponsors and some BFA members. The booking for other hotels should be made by registered delegates themselves. Delegates shall clear all expenses incurred at the hotels when checking out. Delegates may make hotel bookings with the Letter of Conformation of Participation and Hotel Booking Form issued by the Secretaries. Because only a limited of guestrooms is available during the annual conference, each registered participant (one confirmation number) can only book one room. The minimum stay for the hotels above is two nights. Officially designated hotels for delegates: Ramada Hotel and Suites Boao(★★★★☆) : Address: No. 9 Longbow Avenue, Boao Town, Qionghai City, Hainan, 571434, CHINA Tel: +86-898-6277 0000 Fax: +86-898-62777988 Website: http://www.ramadahotels.com.cn/hotel_42206012.html Boao Asia Bay Club Hotel Address: Boao, Hainan, QIONGHAI, CHINA Tel: +86-898-62708688, Fax: +86-898-62708618 Travel Arrangements Participants should make their own travel arrangements. Haikou Meilan International Airport and Sanya Phoenix International Airport are both reachable from all major airports within the country and in Asia including Beijing, Shanghai, Hong Kong SAR, Guangzhou, Taipei, Singapore, Hanoi, etc. Haikou Meilan International Airport Haikou Meilan International Airport is located in the southeast of Haikou, Hainan Province. It is 15Km as the crow flies from downtown Haikou. The Airport is 1.5 hours away by car and 35 minutes by the eastern coastal express train. Sanya Phoenix International Airport Sanya Phoenix International Airport is located in the northwest of Sanyan, Hainan and approximately 14Km from the center of Sanya. The Airport is 2 hours away from Boao by car and 40 minutes by the eastern coastal express train. Private Jet Those participants who plan to travel to Hainan by private jet should apply to the Civil Aviation Administration of China for approval as early as possible and contact staff at the BFA Secretariat to get a letter of proof. Contact person: Ms YUAN Yuan Tel: 86- 15901269629 Mail: email@example.com Ground Transportation Shuttle services shall be provided to all delegates from Haikou Meilan International Airport to Peilan Bridge Registration Center and from there to the designated conference hotels at Boao. The pickup point at Haikou Airport is the Airport Reception Center for the BFA Annual Conference located in the arrivals hall. Our staff will assist you to take bus to the registration center and various hotels. Working hours at the airport reception center: April 4-7, 2013 08:00-22:00 Contact person during non-working hours: Song Xiuqiu, 13810643958 We will arrange for a seeing-off vehicle 3.5 hours ahead of the flight take-off time which you have provided us. Please confirm your departure time with the BFA Annual Conference Service Center at the hotel reception desk one day in advance. To help us to pick you up and see you off, please inform us of your flight information as soon as you have finalized your flight. Guests who go to Boao via Sanya should arrange their own transport to Boao. Car Rental (driver & car pass provided) If you need to rent a car during the conference, please contact Hainan Blue Sea Self-Driving Car Co., Ltd. for reservation and price enquiries. 24h car booking phone number: 0898-66287008/9. For reservations, please contact the service provider directly. The BFA Secretariat is not responsible for booking, altering or cancelling the service. Shuttle Bus During the conference, shuttle services will also be provided to take delegates from designated hotels to the conference venue and then back to the designated hotels. The shuttle bus routes and departure schedule will be put up at the lobby entrance in various hotels. Please refer to them as required. If delegates wish to arrange their own ground transport (with their own car) and need to apply for a vehicle pass, please make sure to submit your application to the Secretariat before March 1, provide your car plate number and obtain a driver pass for your hired driver. After the specified date, we will not be able to assistance in this regard. Registration: The conference registration desk will be set up at the Peilan Bridge Registration Center. When participants arrive at the registration center, they will need to bring their valid personal ID document (ID card for domestic participants and passport for overseas participants) or the Letter of Confirmation 2D code issued by the Secretariat to make on-site registration and collect their conference pass and conference pack. Conference Pass Due to the security requirements, please wear your conference pass throughout the BFA Annual Conference and use it to access various conference and event venues, have meals at the designated restaurants and take shuttle buses. Should your conference pass be lost or damaged, please handle for a new pass at the Peilan Bridge Registration Center in accordance with the relevant procedures and security provisions. Peilan Bridge Registration Center (where conference pass and pack can be collected and lost pass can be reapplied) Working hours: 08:00-22:00, April 4-7 Contact person during non-working hours: Zhou Chen, 15010319909 Peilan Bridge is the only passage connecting Dong Yu Island, where the BFA conference venue is located. The location of the Peilan Bridge Registration & Accreditation Center is shown in the following map: On-Site Information Conference Venue The BFA Annual Conference 2013 will be held at the BFA International Convention Center (ICC) in Boao, Qionghai, Hainan. Delegates may log into http://english.boaoforum.org/2013nhencv/5712.jhtml to get a conference venue map. Conference Program Please visithttp://www.boaoforum.org/, the office website of the Boao Forum for Asia, for the updated program of the conference. Catering Throughout the conference, BFA will arrange for self-service lunches and dinners at the Asian Restaurant and Yijing Western Restaurant of the BFA Hotel. Invitation will be required for speciallyarranged breakfasts, luncheons and dinners. Delegates who have special catering needs should inform the Secretariat by e-mail. The Hotel may not meet all special catering needs. Dress Code Business attire is required for all meetings and banquets. BFA T-Shirts (received at Peilan Bridge Registration center) or other casual attire is suggested for outdoor activities. Working Languages of the Conference Simultaneous interpretation will be available in English (channel 1) and Chinese (channel 2) during all sessions. Japanese (channel 3) , Spanish (channel 4), Cambodian (channel 5), French (channel 6) and Russian (channel 7)will be available at the Opening Ceremony as well. Internet Access Areas Wireless access is available at the BFA International Convention Centre and the public area in its vicinities. Participants may directly purchase wireless Internet cards at the Business Center of the BFA Hotel. Business Center The Business Center provides E-mail receiving/sending, fax receiving/sending, photocopying and ticket services to delegates at their own cost. BFA Hotel Business Center Opening hours: 08:30-23:30 Tel: (86-898) 6296 6888 EXTENSION 7218 Fax: (86-898) 6296 6999 Session Summaries During the conference, BFA’s professional writing team will write summaries on most sessions. These contents will be released on the BFA website (www.boaoforum.org), at the conference information desk at the northern entrance on the ground floor of the International Convention Centre and on the electronic screen at the conference venue. Exclusive Rest Hall for Partners This rest hall is exclusively used for partners to take a rest, engage in communication and meet people. Venue: Galaxy Club, First Floor, BFA Hotel Opening hours: 08:00-22:00, April 50-8 Exclusive Rest Hall for Members This rest hall is exclusively used for members to take a rest, engage in communication and meet people. Venue: Bo Culture Center, First Floor, BFA Hotel Opening hours: 08:30-22:00, April 50-8 Conference Service Center The conference service center is located in the lobby of the BFA Hotel. It is responsible for providing attending guests and reporters with program information, shuttle bus schedules, lost & found, ground transport booking and other services. Opening hours: 08:00-22:00, April 5-8 08:00-12:00, April 9 Contact person outside opening hours: Wu Ying, 13482468881 Press Center Venue: Recreation Center, First Floor, BFA Hotel Opening hours: 08:00-22:00, April 5-8 Chinese Weibo You are welcome to follow BFA’s Chinese Weibo at http://weibo.com/boaoforum. During the conference, we will send out via Weibo important quotes from the opening speech. Weibo users can get real-time information about the conference agenda and engage in discussions. Please add the #Boao Forum for Asia 2013# tag to all Weibos relating to the Boao Forum for Asia Annual Conference 2013. Insurance The registration does not include any form of insurance. It is strongly recommended that all delegates should purchase overseas travel and medical insurance before attending the conference. The provisions should cover loss of deposit or participation expenses resulting from cancellation of participation or cancellation of conferences; as well as ticket losses, medical expenses and personal property loss caused by any reason and extra expenses and repatriation expenses due to itinerary changes. Medical Service When the conference is in session, a first-aid medical team will be provided at the BFA Hotel. Sideline Cultural Events Sideline cultural events have become an indispensable part of BFA’s official program. The information pack which you collect from the registration desk includes a Portable Conference Handbook, which provides information on the relevant sideline events outside the official conference program.