[Authority Logo]
[Project Name]
Schedule Part 10
Title:
Outline
Commissioning
Programme
Revision:
A
Date:
17th January 2014
Outline Commissioning Programme
Author: The Authority
Description: TEMPLATE
DOCUMENT
Contract Notice Ref:
[Authority Action Note – This template document should be read and completed in line with the SFT’s
Schedule Part 10 – Guidance Note]
This document is issued for the party which commissioned it
and for specific purposes connected with the above-captioned
project only. It should not be relied upon by any other party or
used for any other purpose.
We accept no responsibility for the consequences of this
document being relied upon by any other party, or being used
for any other purpose, or containing any error or omission
which is due to an error or omission in data supplied to us by
other parties.
This document contains confidential information and
proprietary intellectual property. It should not be shown to
other parties without consent from us and from the party which
commissioned it.
[PROJECT NAME]
SCHEDULE PART 10: OUTLINE COMMISSIONING PROGRAMME
1.
Pre-Completion Commissioning and Post-Completion Commissioning
1.1
Sub-hubco’s Pre-Completion Commissioning and Sub-hubco’s Post-Completion
Commissioning shall comprise the activities identified as such in Table A of
Appendix A and Appendix B of this Schedule Part 10 (Outline Commissioning
Programme).
1.2
The Authority’s Commissioning and the Authority’s Post-Completion Commissioning
shall comprise the activities identified as such in Table A of Appendix A of this
Schedule Part 10 (Outline Commissioning Programme).
1.3
Sub-hubco shall give written notice to the Independent Tester and the Authority’s
Representative
of
the
commencement
of
Sub-hubco’s
Pre-Completion
Commissioning not less than [ten (10)] Business Days prior to the date when Subhubco (acting reasonably) considers that it shall commence Sub-hubco’s PreCompletion Commissioning.
1.4
Sub-hubco shall give written notice to the Authority’s Representative of the date
upon which the Authority shall be entitled to commence the Authority’s
Commissioning, such notice to be given at least [1 month] prior to the date when
Sub-hubco (acting reasonably) considers that the Authority should commence the
Authority’s Commissioning
Programme.
in
accordance
with
the
Final
Commissioning
2.
Equipment
2.1
Sub-hubco shall not clean, or move to enable general cleaning any items of [Group
2 Equipment or Group 3] Equipment unless the Authority’s Representative has
given the written prior consent, such consent not to be unreasonably withheld. This
shall include but not be limited to:
2.1.1
2.2
[Project Specific Equipment Examples]
The Authority shall ensure that all of the Authority’s existing Equipment that is to be
transferred to the Facilities has been cleaned in accordance with the Authority’s
protocols and meets the current health and safety and legislative requirements prior
to
being
transferred
to
Schedule Part 10 - Page 1 of 12
the
Facilities.
[PROJECT NAME]
SCHEDULE PART 10: OUTLINE COMMISSIONING PROGRAMME
Appendix A: Commissioning Responsibilities
Table A12:
Area
Pre-Completion Commissioning
Post-Completion Commissioning
Sub-hubco’s
Sub-hubco’s
Authority
Plant
Sub-hubco to install,
commission and test all
Plant,
Rooms/areas
Sub-hubco to install,
commission and test [Group
1] Equipment as required in
accordance with Schedule
Part 11 (Equipment).
Authority
Sub-hubco to carry out
seasonal commissioning of
Plant in line with CIBSE
Guidance.
Sub-hubco to install [Group
2] Equipment as required in
accordance with Schedule
Part 11 (Equipment).
Authority to install, commission
and test [Group 3] Equipment
as required pursuant to
Schedule Part 11 (Equipment)
and the Final Commissioning
Programme.
Authority to provide,
commission and test [Group 2]
Equipment as required
pursuant to Schedule Part 11
(Equipment) and the Final
Commissioning Programme.3
Sub-hubco to carry out
Handover Clean in
accordance with the Final
Commissioning
Programme.
1
Timing of activities to be reviewed by the Authority specific to the project, including addition of any phasing of the construction of the Works
2
Equipment groupings to be reviewed and agreed in line with completion of Schedule Part 11 (Equipment) by the Authority.
3
An Authority to consider any need for Pre-Completion access for the installation of Group 3 Equipment.
Schedule Part 10 - Page 2 of 12
Authority transfer staff and
pupils, to be carried out in
accordance with the Final
Commissioning Programme.
[PROJECT NAME]
Area
ICT
Pre-Completion Commissioning
Post-Completion Commissioning
Sub-hubco’s
Sub-hubco’s
Authority
Sub-hubco infrastructure
installed, commissioned
and tested.
Authority hardware installed,
commissioned and tested (this
being the network, servers and
[critical clinical workstations],
[interactive white boards],
[teacher walls], [audio
systems]).
Sub-hubco to carry out
Handover Clean in
accordance with the Final
Commissioning
Programme.
Schedule Part 10 - Page 3 of 12
Authority's
Outstanding Authority
hardware installed,
commissioned and tested.
[PROJECT NAME]
Appendix B: Completion Criteria
1.
General Requirements
1.1
Sub-hubco shall provide such labour, materials, stores, test equipment, tools, instruments,
apparatus and assistance as are reasonably required for the purpose of any inspection and
where appropriate witnessing by the Independent Tester and shall be responsible for the
provision of such electricity, fuel, water and other consumables and materials as may be
reasonably required for the same. Invitations shall be given to the Authority and its technical
advisers to witness such inspections, testing and commissioning activities of the Works as the
Authority deems necessary. At least [ten (10)] Business Days’ notice of any testing shall be
given.
1.2
Sub-hubco shall ensure that major items of Plant are tested during the Works for both
performance and safety prior to dispatch and provide documentary evidence that testing has
been carried out if requested by the Independent Tester. For the purposes of this paragraph
"major items of Plant" shall include, but not be limited to, boilers, air handling units, generators,
chillers, HV/MV switchgear and pressure vessels. Sub-hubco shall arrange to witness specific
unit factory testing [of major items of Plant] and shall give the Authority and its technical
advisers the opportunity to witness all such factory testing. The Authority and its technical
advisers shall be given at [least ten (10)] Business Days’ notice, or such reasonable notice as
may be agreed, of such testing of major items of Plant.
2.
Works Inspection, Testing and Acceptance Activities 4
2.1
Completion Criteria
Sub-hubco shall demonstrate that the Facilities are complete in accordance with:
(a)
the Authority’s Construction Requirements;
(b)
Sub-hubco’s Proposals; and
(c)
the following criteria
(together the “Completion Criteria”)
prior to handover of the Facilities:
2.1.1
The building(s) is structurally complete, all external fabric is complete, wind and
watertight. Internally all the finishes are complete in accordance with the Room Data
Sheets;
2.1.2
4
Safe access and egress to and within the Facilities has been established;
This section shall be reviewed against Site/Project specific issues, including any phasing of the construction of the Works.
Where phasing of the construction of the Works is proposed, different sets of Completion Criteria may need to be provided for
each phase
Schedule Part 10 - Page 4 of 12
[PROJECT NAME]
2.1.3
All incoming Utilities including all relevant backup systems are tested, commissioned
and operational;
2.1.4
All environmental design parameters have been met and mechanical and electrical
Plant and systems operate satisfactorily in accordance with the specified design
criteria of Section 3 (Authority’s Construction Requirements) of Schedule Part 6
(Construction Matters), any manufacturers’ operating requirements and the Room
Data Sheets;
2.1.5
Provision of an As Built Area Schedule confirming compliance with tolerances
specified within Authority’s Construction Requirements Area Schedule and relevant
Room Data Sheets;
2.1.6
The building management system is complete, tested, commissioned and
operational including the setting up of graphs, logs or equivalent;
2.1.7
All furniture and [Group 1 and 2] Equipment shown on the loaded room layout
drawings (as supplemented by Schedule Part 11 (Equipment)) shall have been
installed (and commissioned if appropriate);
2.1.8
All keys, access cards, access codes and other access devices, for access to all
relevant areas of the Facilities, complete with all relevant schedules, including
agreed suiting schedules are ready for handover to the Authority;
2.1.9
The Works shall be free from all surplus materials, plant and equipment and shall
comply with the standards and requirements of paragraph 3 (Handover Clean);
2.1.10
All internal, external and below ground drainage systems are installed, are
operational and have been tested and subjected to a CCTV survey;
2.1.11
All demolition works as appropriate are complete;
2.1.12
All external works as appropriate have been completed and are available for use by
the Authority;
2.1.13
All external soft landscaping/planting is complete (appropriate to the season) and
available for use by the Authority;
2.1.14
All associated hard-landscaped external works, including roads, car parks,
pavements, sports pitches and boundary walls/fences are complete and available for
use by the Authority;
2.1.15
All road construction consent remedial works identified by the relevant Local
Authority have been undertaken;
2.1.16
All lift systems are complete, commissioned and operational; including connection
and monitoring of lift car emergency call device;
Schedule Part 10 - Page 5 of 12
[PROJECT NAME]
2.1.17
All building, statutory,
directional, departmental, general information, room
numbering and external signage as indicated within Sub-hubco’s Proposals and/or
Reviewable Design Data and necessary to allow the operational Services to
commence has been provided and installed. This includes both internal and external
signage for the Facilities and areas outwith the Site boundary to include the access
routes to the Site;
2.1.18
Those elements of the fire management strategy and fire safety risk assessment in
accordance with the Fire (Scotland) Act 2005, for which Sub-hubco is responsible,
have been produced;
2.1.19
All fire detection,
alarm
and suppression
systems
are
complete, tested
commissioned and fully operational having demonstrated cause and effect testing is
complete;
2.1.20
All external lighting is installed, tested, commissioned and operational;
2.1.21
All IT and communication systems
to be installed by Sub-hubco are complete,
tested and test results submitted to the Authority (and if appropriate commissioned);
2.1.22
All security and surveillance systems, access controls and call alarms are complete,
tested, commissioned, operational and available for use by the Authority;
2.1.23
All acoustic testing has been completed to prove compliance with Section 3
(Authority’s Construction Requirements) of Schedule Part 6 (Construction Matters)
and Section 4 (Sub-hubco’s Proposals) of Schedule Part 6 (Construction Matters);
2.1.24
All builder’s work in connection with art installations are complete;
2.1.25
All specialist systems, including but not limited to [laboratory gases], [medical
gases], [medical and dental vacuum], [bedhead services], [pneumatic tube systems],
[sound, lighting and entertainment] systems, are complete tested, commissioned,
witnessed by relevant Authority personnel, operational and available for use by the
Authority;
2.1.26
Sub-hubco has provided all documentation to the Independent Tester showing
satisfactory completion of the Completion Criteria in accordance with this Agreement
and paragraph 4 (Testing and Commissioning Documentation) below;
2.1.27
A final draft Operational Manual for the Facilities, in accordance with clause 18 of the
Project Agreement, (containing, as a minimum, all the testing and commissioning
information including as-built drawings / test results so far as it is reasonably
practicable) have been made available by the Contractor to Sub-hubco to allow the
Facilities to be operated safely;
2.1.28
Copies of all available Consents and warranties relevant to the design and
construction have been supplied by Sub-hubco to the Authority;
Schedule Part 10 - Page 6 of 12
[PROJECT NAME]
2.1.29
An As Built Energy Model has been provided with supporting evidence, and all
associated tests on completion incorporated in accordance with Section 7 (Thermal
& Energy Efficiency Testing Procedures) of Schedule Part 6 (Construction Matters)
that demonstrates compliance with the Energy Performance Criteria;
2.1.30
All elements of the Handover Clean, set out in paragraph 3 (Handover Clean) below
are complete;
2.1.31
Sub-hubco shall ensure the following finishing Works are completed as appropriate
to the Facilities;
3.

[decanting of Authority Equipment from existing premises];

removal of Site establishment;

cap off and completely remove temporary site services and record position; and

removal of temporary materials, including surfacing, complete with full reinstatement;
Handover Clean5
On completion of the Works, Sub-hubco shall [offer a cleaned sample area for review by the
Authority to establish cleanliness benchmarks prior to conducting the final clean. Sub-hubco
shall] remove builders debris, and clean all areas of the Facilities including plant rooms, to the
standard defined below:
3.1
3.2
Floors
3.1.1
The floor is cleaned to remove paint, plaster, grit and litter, water and other liquids;
3.1.2
The floor is cleaned to remove stains, spots and scuffs;
3.1.3
Inaccessible areas (edges and corners) cleaned to remove grit and lint;
3.1.4
All carpets, vinyl’s and the like floor coverings are clean and vacuumed;
3.1.5
Specialist floor finishes are cleaned in accordance with manufacturers guidance; and
3.1.6
Barrier matting zones/entry floor systems are vacuumed and wells free of debris.
Toilets, Sinks, Basins, Baths, Taps and Fixtures
3.2.1
All labels, tape and sticky marks to be removed;
3.2.2
Porcelain, cubicle rails and plastic surfaces are wiped clean;
3.2.3
Metal surfaces, shower screens and mirrors are wiped clean;
3.2.4
Wall tiles and wall fixtures (including dispensers, toilet holders, paper dispensers,
grab rails and the like) wiped clean to remove grit;
5
Handover Clean requirements to be agreed with appropriate Authority personnel
Schedule Part 10 - Page 7 of 12
[PROJECT NAME]
3.2.5
Inaccessible areas (edges, corners, folds and crevices) are cleaned to remove grit
and lint;
3.3
All pieces of fixed furniture, equipment and appliances;
3.3.1
All high surfaces are wiped clean;
3.3.2
Blinds, curtains, screens including hanging rails, hooks and fixings are wiped clean;
3.3.3
Shelves, bench tops, cupboards and wardrobes are wiped clean inside and out and
are free of litter;
3.3.4
Protective film is removed from all hard surfaces and equipment unless otherwise
requested by the Service Provider.
3.4
Low Level Surfaces
3.4.1
Internal walls cleaned to remove paint splashes, grit, soil and graffiti;
3.4.2
Skirtings, covings and the like are cleaned to remove paint or plaster splashes;
3.4.3
Light switches and data and electrical sockets are free from paint and plaster
splashes and wiped clean; and
3.4.4
All windows (glass internal and external), ironmongery, vents window frames and
sills are free from paint and plaster splashes and are wiped cleaned.
3.5
High Level Surfaces
3.5.1
Walls and ceilings are cleaned to remove plaster splashes, paint splashes, grit, soil,
film and graffiti;
3.5.2
Ceilings and light fittings are cleaned to remove surface markings;
3.5.3
Doors and doorframes are cleaned to remove grit, soil, and film;
3.5.4
Air vents, grilles and other ventilation outlets are unblocked and cleaned to remove
grit, soil, scuffs and other marks; and
3.5.5
Door tracks and door jambs are cleaned to remove grit and other debris.
[Healthcare Guidance: Where Clean Rooms or equivalent classified spaces are present,
consideration shall be given to Sub-hubco achieving a level of cleanliness as specified within
BS EN ISO 14644 ‘Cleanrooms and associated controlled environments’ and BS5295
‘Environmental cleanliness in enclosed spaces. General introduction, terms and definitions for
clean rooms and clean air devices’]
Schedule Part 10 - Page 8 of 12
[PROJECT NAME]
4.
TESTING AND COMMISSIONING DOCUMENTATION
4.1
Documentation
The following is a non-exhaustive list of the test documentation expected to be provided by Subhubco to the [Independent Tester and the Authority’s Representative]:
4.1.1
Building warrant completion certificates;
4.1.2
Evidence that all conditions for which Sub-hubco is responsible attached to the
detailed Planning Approval which are due to have been discharged to the
satisfaction of the relevant local authority, have been so discharged;
4.1.3
Final road construction consent certificate from the relevant Local Authority should
be issued within one (1) month of [the Certificate of Practical Completion];
4.1.4
Flushing cleaning and chlorination test certificates;
4.1.5
Boiler Plant manufacturers factory test and commissioning sheets in accordance
with CIBSE Commissioning Code B, including all steam systems;
4.1.6
Ductwork systems pressure test and volume flow rate certificates if appropriate;
4.1.7
Kitchen equipment commissioning certificate if appropriate;
4.1.8
Electrical installation completion and inspection certificates in accordance with (BS
7671 and NICEIC requirements);
4.1.9
Lighting and power test certificates;
4.1.10
Fire and intruder alarms commissioning certificates, including intruder detection and
alarm, access control system(s). [Certification of off-site monitoring links are live
shall be provided];
4.1.11
General electrical earth loop and insulation resistance test sheets;
4.1.12
Testing of all hot water service thermostatic mixing valves ("TMV’s") in accordance
with BS6700 and tests to comply with HSE Document L8 and HGN ‘Safe Hot Water
and Surface Temperatures;
4.1.13
Emergency lighting completion and test certificates;
4.1.14
Security systems commissioning certificates, including but not limited to Access
Control, Intruder Detection and Panic Alarm systems;
4.1.15
Certificate of soundness testing of gas installation;
4.1.16
Gas pipework pressure test and purge certificates;
4.1.17
Fire suppression system certificates (in accordance with BS6266 and tests to comply
with CIBSE Guidance E);
Schedule Part 10 - Page 9 of 12
[PROJECT NAME]
4.1.18
Fire alarm sound record sheets;
4.1.19
Lighting calculation sheets and lux level test results in accordance with CIBSE
Commissioning Code L;
4.1.20
Machine (generator/ups etc) specialist commissioning and factory test sheets;
4.1.21
Acoustic test sheets (in accordance with BS EN ISO 717 – 1: 2013);
4.1.22
Lift Commissioning in accordance with BS EN 81. Lift Log Book to be provided for
each lift;
4.1.23
Lightning protection risk analysis and test/commissioning sheets in accordance with
BS EN 62305 (2012);
4.1.24
Works pressure test certificates for all pressure vessels;
4.1.25
Mechanical pipework systems pressure tests;
4.1.26
HVAC Equipment performance tests;
4.1.27
Condensate clearance tests for HVAC Equipment;
4.1.28
BMS/EMS tests/commissioning records in accordance with CIBSE Commissioning
Code C. Certification reporting function is complete;
4.1.29
Air distribution systems in accordance with CIBSE Commissioning Code A;
4.1.30
Water systems (heating and domestic water) in accordance with CIBSE
Commissioning Code W;
4.1.31
Legionella testing (to include an organic check on the incoming mains) within
tolerances given in HSE ACOP test sheets;
4.1.32
Domestic water systems bacteriological quality test sheets;
4.1.33
Plant (Calorific, Treatment etc.) specialist commissioning and factory test sheets, if
applicable;
4.1.34
Disabled Toilet Alarm test certificate;
4.1.35
Fire Alarm Test Certificate;
4.1.36
CCTV and access control test certificate. [Certification of off-site monitoring links are
live shall be provided];
4.1.37
Telephone and data structured cable scheme test certificate, test results and copy of
manufacturer’s warranty;
4.1.38
Induction loop test certificate;
Schedule Part 10 - Page 10 of 12
[PROJECT NAME]
4.1.39
Pipeline Pressure and flow rate test certificates including drainage and any steam
systems;
4.1.40
Steam boiler/generator test factory test and commissioning certificates in
accordance with CIBSE Commissioning Code B;
4.1.41
Refrigerant system factory test and commissioning certificates in accordance with
CIBSE Commissioning Code R;
4.1.42
Chemical clean and inhibitor dosing certification to heating/chilled water systems
including confirmation of compatibility with manufacturers requirements
4.1.43
Ductwork physical cleaning certification in accordance with the HVCA (2005) ‘TR/19
– Guide to good practice;
4.1.44
Building air pressure test record certificates;
4.1.45
Air tests and test records for the Facilities drains and drainage network. CCTV
survey and reports to be provided recording pre-handover condition; and
4.1.46
Test certificates and sufficient written evidence covering the design, construction and
repair etc for all protective devices such as pressure relief valves and the like.
Specific reference is made to compliance with Regulation 5 of The Pressure
Systems Safety Regulations 2000.
[The following should be considered, where relevant, for Healthcare Facilities:]
4.1.47
Ductwork physical cleaning certification in accordance with SHTM 03-01;
4.1.48
Confirmation water systems (heating and domestic water) are commissioned in
accordance with SHTM 04-01;
4.1.49
Staff attack alarm test certificates;
4.1.50
Nurse Call system test certificates;
4.1.51
Medical Gas system test certificates;
4.1.52
Equipment/Patient tracking system test certificates;
4.1.53
Pneumatic tube system test certificates;
4.1.54
Confirmation of compliance with Radiation Protection Officers requirements; and
4.1.55
Slip resistance test reports for flooring.
[The following should be considered, where relevant, for Educational Facilities:]
4.1.56
Swimming pool systems and equipment commissioning certificate;
4.1.57
Multi Use Games Area (MUGA) completion certificate; and
Schedule Part 10 - Page 11 of 12
[PROJECT NAME]
4.1.58
Acoustic test results in accordance with the guidance of chapter 1.3 of Building
Bulletin 93 Acoustic Design of Schools – A Design Guide.
Schedule Part 10 - Page 12 of 12