PACIFIC COAST OBSTETRCAL AND GYNECOLOGICAL SOCIETY
MINUTES
Marcus Whitman Hotel & Conference Center
FIRST ANNUAL BUSINESS MEETING
THURSDAY, OCTOBER 3, 2013
TOPIC
I.
Call to
Order
Tribute
II.
DISCUSSION/ CONCLUSION/ RECOMMENDATIONS
A moment of silence was observed to commemorate the passing of Society Members; Charles Chambers and
Leroy Caspersen
The following minutes were approved as distributed.
First Board of Director’s Meeting 2012
First Annual Business Meeting 2012
Second Annual Business Meeting 2012
Second Board of Director’s Meeting 2012
Interim Board of Director’s Meeting 2013
Minutes of the 2013 First Board of Director’s Meeting have been recorded. It will be transcribed and posted.
IV. Report of
the
SecretaryTreasurer
STATUS
The 2013 PCOGS First Business Meeting was called to order by President Marilyn Laughead at 1:15 pm.
Introduction Jeffrey Broberg (SF), Kathy Deasy (SD/AZ), Scott Deasy (SD/AZ), Tania Esakoff (LA), Jennifer Israel(LA),
Melissa Larsen(LA), Kathy Nguyen-Walker(LA), Sarah Prager(LA), Caryl Reinsch (SD/AZ) William
of 2012
Winter(P), Heidi Wittenberg(SF, and Thomas Zheng(SD/AZ).
Elected
Fellows
III. Approval of
minutes
ACTION
PLAN/
PERSON
RESPONSIBLE
Secretary-Treasurer Fung Lam presented the general report;
John Enbom presided over the Seventy-ninth Annual meeting which was held at the Balboa Bay Club in
Newport Beach, California (October 3- October 7, 2012). The arrangements committee was chaired by Art
and Angela Segal (LA Caucus). Michael Nageotte served as Program chair, and Tom Powers as the A-V
Chair.
Newport Beach 2012 PROGRAM
There were 23 presentations: 13 Society Guest Papers, and 3 Guest Lecturers. There were 7 Ted Adams
Poster Synopses , and a Debate on “Current Fetal Heart Rate Issues.” No Frank Lynch Essay was selected
this year.
Pacific Coast Obstetrical and Gynecological Society
-All
Completed
PCOGS 2013 First Annual Business Meeting Minutes 2 of 7`
TOPIC
ACTION
PLAN/
PERSON
RESPONSIBLE
DISCUSSION/ CONCLUSION/ RECOMMENDATIONS
STATUS
NEWPORT BEACH, CA - 2012 MEETING ATTENDANCE


Attendees
Fellows
 Companions
 Retired Fellows
 Society Guests
 Caucus Guests
 Personal Guests
 Guests of Board
2012
Newport
207
96
61
7
12
11
6
14
2011
Sunriver
209
87
71
10
7
8
8
18
2010
Kohala, HI
229
95
89
10
4
11
6
14
2009
Torrey Pines
226
74
91
13
10
19
11
8
NEWPORT BEACH, CA - 2012 MEETING FINANCIAL SUPPORT
 Registration Fee
Fellows & Guests $625 (2011-$575, 2010- $500, 2009- $485) {Historical $585}
Companions-$395
Income $163,948 Expenses $170,233 (-$6,285)
2011 $158,060 Expenses $149,913 (+$8,147)
2010 $135,822 Expenses $167,166 (-$31,343)
Industry Support $44,900 (2011- $38,400, 2010- $31,100 , 2009- $40,400)
Registration Income $106,200 (2011- $105, 975 2010- $94,225 2009-$92,220)
Meeting Revenue -$ 6,285, (2011 + $8,147, 2010 - $31,343 , 2009 -$6,050)
PCOGS FINANCIAL STATUS – June 30, 2013
2010
2011
2012
 B of A Checking CA
$32,141 $103,188 $196,555
 First Republic Bank CA
0
$10,000
 B of A Max. Savings CA
$101,367 $100,135 $113, 283
0.35%
 Umpqua Bank CD-A
1.70%
$102,015 $102,783 $104,728
 Umpqua Bank CD-B
1.45%
$100,362 $121,924 $123,812
 Wash. Fed CD-A
2.05%
$129,480 $131,394
0
 Wash. Fed CD-B
2.05%
$103,588
0
0
 First Republic CD-A
.30%
$25,000
 First Republic CD-B
1.12%
$25,000
TOTAL
$568,925 $559,424 $598,378
Pacific Coast Obstetrical and Gynecological Society
Completed
2013
$246,544
$135,147
$113,470
$106,508
0
0
0
$25,068
$25,305
$652,042
PCOGS 2013 First Annual Business Meeting Minutes 3 of 7`
TOPIC
DISCUSSION/ CONCLUSION/ RECOMMENDATIONS
$49,267 prepaid in deposits for future meetings
MEMORIAL FUNDS- Lynch, Adams, Kimball




California Medical Assoc. Foundation
Previously invested through Morgan Stanley ,Smith Barney
Q-3, 13 Transferred to Wells Fargo Funds
(Diversified Portfolio, @Lynch fund)
 American Century Asset
$192,049
 Domini Social Investment Trust
$37, 503
 JP Morgan Core Bond Fund
11,376
Yield
1.78%
3.93%
2.71%
MEMORIAL FUNDS 2013 CONTRIBUTIONS

Forty-four Fellows contributed $5750 ( 2012:$6,160, 2011:$5775, 2010:$6,832) in honor of 22
deceased members



2010
$2,579
$2,059
$2,194
Adams
Lynch
Kimball
PCOGS MEMBERSHIP 2013
2009
2010
Total
277
273
Fellows
196
189
Ret. Fellows
71
71
Non-Res. Fellows
8
11
Honorary Fellows
2
2
2011
272
191
69
10
2
2011
$1,802
$2,024
$1,949
2012
275
196
67
9
3
2012
$1810
$1,730
$1,910
2013
$2,535
$1,920
$1,325
2013
287
196
71
9
4
Pacific Coast Obstetrical and Gynecological Society
ACTION
PLAN/
PERSON
RESPONSIBLE
STATUS
PCOGS 2013 First Annual Business Meeting Minutes 4 of 7`
TOPIC
DISCUSSION/ CONCLUSION/ RECOMMENDATIONS
PCOGS MEMBERSHIP BY CAUCUS 2013
F
RF
Total
%Fellows (2012 %Fellows) (2011 %Fellows)
LA
P
SD/AZ
SF
S
64
39
18
47
36
20
10
6
20
10
84
49
24
67
46
76%
79%
75%
70%
78%
74%
79%
75%
70%
74%
76%
79%
71%
69%
78%
PCOGS MEMBERSHIP 2013-Change in Status




Fellows Retired
Deaths
Semi-Retired
Non-payment
2
2
24
4
We continue to maintain just over a two year reserve balance and the Society continues to be relevant to
members and guests with good attendance and participation at our annual scientific meetings.
V.
Report of
the
Assistant
Secretary
VI. Report of
the
Historian
President Laughead presented the Assistant Secretary Report for David Lagrew : the Transactions from
2001 through 2011 are complete and posted on the PCOGS website. The 2012 Transactions will be complete
and posted in early 2014. The website has been functioning well and functions include; registration and
payment by credit card, dues payment, posting of all meeting minutes and caucus minutes. Programming to
allow residents/fellows to register without providing a credit card number was researched. The cost for
programming was estimated at $500. It was decided to handle the 7 residents'/fellows' registrations and
payments by check manually off-line. Only two Society member registrations were paid by check.
Historian Martha Goetsch : announced that the "dropdown" for the “Historian’s Corner” has been installed on
the website. Historical content in development include; chronicling the intergenerational members of the
Society (e.g. Stirling Pillsbury, elected 1952 was father of S. Gainer Pillsbury, elected in 1979), chronicling
the contributions of early founding Society members such as Alice Maxwell. Ed Hill, George Winch, Emmett
Lamb and Roger Hoag are providing resources. A trip to the UCSF archives is planned.
Linda Eckert, Editor of the Scientific Proceedings reported that;
VII. Report of
the Editor of 32 manuscripts were presented at the 2012 PCOGS annual meeting. Of these, 11 were submitted to the
American Journal of Obstetrics and Gynecology (AJOG).
Scientific
-8 were fellows, 3 were Society Guests and there were no Ted Adams Scholarship Recipient submissions.
Proceedings
Pacific Coast Obstetrical and Gynecological Society
ACTION
PLAN/
PERSON
RESPONSIBLE
STATUS
In
Progress
PCOGS 2013 First Annual Business Meeting Minutes 5 of 7`
TOPIC
DISCUSSION/ CONCLUSION/ RECOMMENDATIONS
In 2012, 3 of 11 (27%) of Society submissions were accepted. Submissions and acceptances to other journals
fell from 9 in 2011 to 4 in 2012. To date, 2 of the 4 papers submitted to another journal have been accepted.
This brings the total number of accepted papers from the 2012 meeting to 4. Overall, 4 of the 32 presentations
from the 2012 Scientific Meeting, or 12%, have been accepted for publication or published.
Formal discussants were asked to omit slides from their oral presentations for the second year.
This was the second year that we introduced the "timeline" for mentorship at the caucus breakfasts. We had
our second breakfast meeting for current Caucus Guests that occurs on Saturday mornings in the Fall Annual
meeting which will review the process for Society admission.
This year, nine authors requested pre-review. The competition for publication in the American Journal of
Obstetrics and Gynecology is intense. In order to allow time for a thoughtful review, the pre-review request
deadline is August 15th. This year, all complied with this deadline.
Each caucus has identified a process for statistical support. No statistical support was requested this year.
Additionally, this is the second year we have completed using the Guided Mentoring Timeline for both the
Mentor and the potential Society Guest.
VIII.
Report
of the
Industry
Liaison
Chair
Bob Israel, Industry Liaison Chair: at the time of this report and we have received payments from 18
exhibitors , 2 CME grants and one non-CME grant for a total of $38,000.
IX. New
Business
PCOGS Investing Bylaws and Policy. Past- President John Enbom noted that our current policy restricts
the deposit of our operating funds to FDIC insured institutions. Investment of our reserve funds are limited
to;
-FDIC guaranteed Certificates of Deposit
-US Government Treasury Bills or Note (24 months or less)
-Federal Home Management Corporation Notes (US Government backed) discounted terms of 24 months.
Current interest rates for these investments are in the range of 30 basis points (.30%). (eg. $300 per annum
return on a $100,000 investment).
Our Memorial Funds have been managed by the California Medical Association Foundation with Smith
Barney and more recently with Wells Fargo, The Board has been happy with the investment management
methods of the CMAF. The Board is considering investing a portion of the Society reserve funds in assets
such as bonds, mutual funds and securities.
Discussion from the floor- Society members were supportive of the possible change and recommended;
-One to two years’ operating funds be held in reserve and invested in fixed-income assets.
Pacific Coast Obstetrical and Gynecological Society
ACTION
PLAN/
PERSON
RESPONSIBLE
STATUS
PCOGS 2013 First Annual Business Meeting Minutes 6 of 7`
TOPIC
DISCUSSION/ CONCLUSION/ RECOMMENDATIONS
-Investments should be diversified over time, risk and amount.
-Other organizations such as ACOG and SMFM have adopted similar investment policies.
Any change would require a policy amendment in the Society Bylaws and approval by the general
membership. The following changes were presented to the general membership for discussion.
 Section 5. Investment Advisory Committee. An Investment Committee of three Fellows who are
not members of the Board of Directors shall be appointed by the President and approved by the
Board. The Investment Committee shall advise the Board and report the status of any investment
accounts quarterly to the Board of Directors and at each Board of Director Meetings Meeting and
to the membership at the First Business Meeting at of each Annual Scientific Meeting. The
Investment Committee Members shall serve staggered three year terms and shall not be eligible for
reappointment.
Society reserves may be deposited in FDIC guaranteed Certificates of Deposit or through the financial
institution’s investment services in (1) US Government Treasury Bills or Notes (24 months or less) and/or (2)
Federal Home Management Corporation Notes (US Government backed) discounted terms of 24 months,
mutual funds, securities, or bonds
The Society shall not invest in securities, derivatives, real property, or joint ventures. Should the
Society receive gifts in the form of securities, derivatives, or real property that do not fall within the
above definitions the gift shall be sold under the direction of the Board of Directors, with consultation if
deemed necessary, and retained as cash, certificates of……………
certificates of deposit, Treasury Bills or Notes, Federal Home Management Notes, or invested in
securities or bonds. Any funds invested by PCOGS that do not fall under the protection of the FDIC or
other government backed programs shall be approved by the Board of Directors. At least one year of
operating funds including average meeting costs and general expenditures (averaged over the previous
three years) shall be held in bank accounts, CDs, Treasury Bills or Notes, or other government backed
accounts
The Board shall approve a financial advisor who shall manage the invested funds in a balanced portfolio
of multiple stocks, bonds, or funds with the goal of exceeding inflation while attempting to minimize
downside loss risk. Members of the Investment Committee or Board of Directors shall not have an
undisclosed direct or indirect financial interest in the investment advisor
As per PCOGS Bylaws Article VI, Section 5 and Investment Committee of three Fellows who are not
members of the Board of Directors shall be appointed by the President and approved by the Board. The
Investment Committee shall advise the Board and report the status of any investment accounts to the
Pacific Coast Obstetrical and Gynecological Society
ACTION
PLAN/
PERSON
RESPONSIBLE
STATUS
PCOGS 2013 First Annual Business Meeting Minutes 7 of 7`
TOPIC
DISCUSSION/ CONCLUSION/ RECOMMENDATIONS
Board quarterly and to the Membership at the First Business Meeting at each Annual Scientific Meeting.
The Secretary-Treasurer shall provide the Investment Advisory Committee with monthly statements on all
invested funds.
Voting on the policy and bylaw changes was deferred to the Second Annual Business Meeting.
Secretary- Treasurer Lam and President Laughead presented the following propsed changes.
Parliamentary authority
 Robert's Rules of Order Newly Revised, Current Edition
shall be the official rules under which the business of the Society is conducted
Standing rule change
CME Coordinator. The President shall appoint, subject to the approval of the Board of Directors, a
Continuing Medical Education (CME) Coordinator. The Continuing Medical Education (CME)
Coordinator shall serve a term not to exceed three (3) years. It shall be the CME Coordinator’s
responsibility to assist the Program Chair and the Program Committee in the process of completing the
paperwork necessary to obtain CME accreditation.
The Continuing Medical Education (CME) Coordinator shall also serve as a liaison to the accrediting
agency and attend workshops and meetings as necessary to facilitate and maintain compliance with CME
requirements
Voting on the policy and bylaw changes was deferred to the Second Annual Business Meeting
XI. Adjournment
The meeting was adjourned at 1:35 pm by President Laughead.
The Second Business Meeting will be on Saturday, October 5, 2013 from 12:30 – 1:30pm
The Second Board of Director’s Meeting will be on Saturday, October 5, 2012 from 1:30 – 4pm
Respectfully submitted,
Fung Lam, M.D.
_____________________________________________
Fung Lam, M.D.
Secretary-Treasurer
recorded 10/3/13 Revised 2/16/14
_________________________________________
Date
Pacific Coast Obstetrical and Gynecological Society
ACTION
PLAN/
PERSON
RESPONSIBLE
STATUS