Granite Bay High Boosters Association
Deposits Instructions
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All money must be deposited into the GBHBA checking account at Tri Counties
Bank in a timely manner
o Located in Raley’s on Douglas next to Target – or other branches
o Can get additional deposit slips from co-treasurer or use the ones at the
bank
o Each check must be endorsed with
 For Deposit only
 Tri Counties Bank
 Account #
 Granite Bay High Booster Association
 “Club Name”
o Can order a deposit stamp from the co-treasurer
o Must have the club name on each check. We receive a few returned
checks each month and we need to be able to determine which club to
subtract from.
 Returned checks cost your club $10 each
o Complete the deposit slip in triplicate or make two copies of the deposit
slip
o Run an adding machine tape and submit to bank with larger deposits
o Request two deposit receipts
Submit a copy of the deposit to the Association within a few days of the deposit
o Complete a Deposit Documentation Form
 1. Insert name of club
 2. Enter the date the deposit was made at the bank
 3. Describe the source of the funds being deposited. Do not list
each check, rather subtotal by type. For example, snack bar sales
or equipment donations.
 4. Refer to the budget returned to you from the Association. List
the budget category that your deposit should be applied to.
 5. List the amount deposited in each category
 6. List the total amount of your deposit, including cash. This
amount should match the amount on the bank deposit receipt.
 7. Club treasurer must sign, print and date. We ask that deposit
documentations be turned into the Association by the treasurer.
o Complete the Cash Deposit Reconciliation any time cash is received
 Keep this form on hand at all events in which there are cash
transactions
 One person must count the cash and record the amounts prior to
leaving
Rev. 7/1/2011
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A second person must count the cash and confirm the amounts if
the amount is more than $250. Recommend a second person
regardless of amount
 Place cash and signed form in an envelope, seal and arrange for
deposit
 8. Date of event and date cash counted
 9. Name of the event in which cash was collected
 10. Breakdown of cash by denomination
 11. Total of all cash being deposited. This amount should be
included in the description and amounts on the top part of the form
 12. Signature and printed name of first person counting cash
 13. Signature and printed name of second person counting cash
o Attach a bank deposit receipt
o Attach copies of the checks or a detailed list of the checks
o Submit:
 In the CFO deposit file located in the rolling bin, behind the
counter of the school office
Keep a copy of the packet submitted to the Association for your records
Credit Card Deposits
o Attach copy of the credit card machine receipt to a Deposit
Documentation form
o Complete Deposit Documentation form
o Attach list of individual donors and amounts posted
NOTES:
o All money must be deposited, including ALL CASH.
o Contact CFO if you need to set up a cash box starter fund
o Do not keep cash to use for purchases, no petty cash fund
o Cash reconciliation form must be filled out at the end of each event or
sooner if appropriate
o All income and all expenses must be accounted for, this can only be done
if the money comes in and out of our bank account
 Be smart. Many booster clubs/youth organizations etc. have been
in the news because of embezzling and/or misuse of funds. Do not
do anything that could lead someone to believe you are not
handling funds appropriately.
Rev. 7/1/2011