E&IT Accessibility Analysis
Purpose
Colleges and departments, in coordination with their ITCs, are responsible for ensuring that an E&IT analysis
has been completed and the product or service meets all accessibility requirements. This analysis must be
completed prior to submitting form ITS-4801 Electronic and Information Technology (E&IT) Procurement
Request. Print and attach the completed E&IT Accessibility Analysis to the Procurement Requisition
Package.
By approving ITS-4801, the college dean or department manager attests that this analysis has been
conducted and the product or service meets or exceeds all Section 508 accessibility standards.
Requestors should consult with their Information Technology Consultant (ITC) for assistance in preparing
any IT procurement documents.
E&IT Definition
Electronic and Information Technology (E&IT) is defined as any product or service that stores, records,
transmits, presents or conveys information. Section 508 of the Rehabilitation Act of 1973 requires the
University to apply accessibility standards to all electronic and information technology products and services
that it buys, creates, uses and maintains.
Accessibility Guidelines and Considerations



Annual hardware maintenance does not require accessibility compliance analysis.
Annual software maintenance does require accessibility compliance analysis, unless it is for renewal
of an identical existing software application.
The following are excluded from the procurement approval process: computer supplies, such as CDs,
ribbons, stock paper, etc.; computer monitors and displays; wireless presenters; wired and wireless
keyboards; wired and wireless mouse; wired and wireless desktop speakers; video cards and video
adapters; cables, except network patch cables; USB hubs; UPS battery backup for desktop; digital
cameras, camera lenses and other camera accessories; facsimile machines; televisions; smartphones;
and disks, SD cards, electronic and data storage devices.
General Information
Required information
Contact Name:
Department:
Contact Email Address:
College/Division:
Requisition Number: (Req ID assigned by the online purchasing system)
Vendor Name:
Phone:
Requisition Date:
Vendor Product:
Accessibility analysis
Does this product or service meet the E&IT definition above of “any product or service that stores, records,
transmits, presents or conveys information?”
If yes, then the following accessibility analysis is required.
1. How many students will be using this product or service?
E&IT Accessibility Analysis
All
None
1-99
100-999
1000-9999
10,000+
2. How many employees will be using this product or service?
All
None
1-10
11-50
51-99
100-499
500-999
1000+
3. Will the public be using this product or service?
All
None
4. Has a Voluntary Product Accessibility Template (VPAT) been downloaded, completed and attached to
the Procurement Requisition?
Yes
No
(See http://www.calstatela.edu/accessibility/ati/eit-procurement-information-vendors for more
information.)
5. What are all the E&IT standards that apply to this product or service?
Websites or web applications 1194.22
Software or operating systems 1194.21
Telecommunications 1194.23
Video and media 1194.24
Self-contained/closed product 1194.25
Desktops and laptops 1194.26
6. If this product or service was previously purchased and remains compliant, is there a VPAT posted to
the repository?
Yes
No
(View the repository at http://www.calstatela.edu/accessibility/ati/eit-procurement-vpat-repository)
7. Has the product or service documentation been reviewed and the product or service found to be
compliant?
Yes
No
Add documentation to the requisition package.
8. Does the product or service have accessibility problems? Will some users require assistance?
Yes
No
If yes, fill-out form ITS 4822 Equally Effective Alternative Access Plan (EEAAP) and attach to the
requisition package.
Requesting an Exemption
Under exceptional and rare circumstances, an exemption may be requested for specific criteria. Examples
may include a very limited user group or a product that has a special purpose. Exemption requests are
carefully reviewed and must be approved by both the ATI Procurement Working Group and the ATI Steering
Committee.
Exemption criteria includes the following categories:



Back Office: Pertains to a group of products that reside in either a telecommunications closet or
data center.
Commercially Unavailable: An accessible product or service is not commercially available.
Fundamental Alteration: Adding accessibility features would fundamentally change the product to
an extent that it no longer meets the purpose for which it was intended.
E&IT Accessibility Analysis


Net Cost Increase: Procurement of an alternative accessible product or service significantly
increases the cost to the CSU.
Sole Brand: Only one product meets the functional specification required.
If this product requires an exemption and meets one or more of the above criteria, click here or visit
http://www.calstatela.edu/its/services.php. Click on Procurement  Forms  Electronic and Information
Technology (E&IT) Exemption Request (ITS-4821).
.