Recipe for Creating
Accessible Word Documents
What’s the purpose of seminar?
Learn how to create an accessible Word document
Why?
PDFs cannot be the sole source of presenting online
information (unless they have been remediated)
By default, PDFs are not accessible (and are difficult
and time-intensive to make accessible)
Must provide PDF content in an alternative, accessible
format (i.e. web page or Word document)
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Accessibility: Hot Topic at PSU
National Federation of the Blind (NFB) filed a federal
complaint against Penn State
Settlement specifies what actions need to be taken to
remedy the situation
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Why is accessibility important?
Information needs to be accessible to everyone
Provides benefits to everyone (those with and
without disabilities)
Examples:
Curb cuts (navigation in physical world)
Document headings (navigation in electronic world)
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Access to Information
Content must be accessible so that it works with a
variety of products, such as:
Assistive technologies (e.g. screen readers)
Mobile devices
Web browsers, etc.
Demonstration of a screen reader (used by those
with visual impairments)
View demo file
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What we’ll learn today…
Create accessible:
Headings
Images
Tables
Charts
Hyperlinks
List Items
Use the Accessibility Checker
Choose Word settings to create “accessible” PDF
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Exercise
Download and save exercise:
http://behrend.psu.edu/exercisefiles
OR
http://psbehrend.psu.edu/intranet/computer-center/exercisefiles/exercise-files-for-training
Perform exercise
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Best Practices and Resources
See last page in hand-out
Other resources:
Web Resources for Content Editors
PDFs and Alternative Formats
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Other Training
Check the event calendar at Penn State’s accessibility
web site: http://accessibility.psu.edu/event
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Questions?
Contact Carolyn Dudas (ddz@psu.edu, ext. 6458)
Seminars\HowToGuides\Accessibility-OfficeDocs\CreatingAccessibleWordDocs.pptx\07.23.14
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