Hello All,
I have attached the following example of how an Exhibit J is to be filled out along with these instructions so we may be in better compliance with travel:
Everyone that travels must fill out a travel certification form annually it can be found at: http://www.nau.edu/Ecoss/Employee-Resources/
First all of the top section is to be filled out – Please note in this document what account this travel is to be charged to-
Second The Travel Expense Summary is to be filled out completelyAs you can see I will need a detailed list of your travel starting from you first destination (usually your home)
Then to the local airport
Then to the destination airport
Then to your hotel
Then to your conference or research destination
And So on…….
Next will be your Per Diem (meals)
If you leave before 6 am you will receive Breakfast Per Diem
If you get home after 8:00 pm on the day you return home you get Per Diem (you do not need receipt to receive per diem)
For Per Diem Refer to this Link Meal and Lodging Cost Index http://nau.edu/comptroller/travel/
If you are not requesting the full amount of per Diem Explain this on AP Travel Form 2 Bottom Tab in Additional Details
Mileage
Mileage is calculated on AP Travel Form 2 (second tab) put in the odometer reading at the beginning of your trip and at the end of you trip this will calculate to
the first page of the document AP Travel Form 1. If you do not have odometer readings you can google the destination print it and attach it to your paperwork.
Lodging there is a going rate for Lodging (Need Receipts for Lodging if you are sharing a room/costs Explain this on AP Travel Form 2 Bottom Tab in Additional
Details)
For Lodging Refer to this Link Meal and Lodging Cost Index http://nau.edu/comptroller/travel/
If you attend a conference and the conference hotel is more that the allotted amount for lodging attach the conference brochure to the exhibit J when turning in
your paperwork
Gas/ Other
This is for
Rental Car (need Receipt Explain this on AP Travel Form 2 Bottom Tab in Additional Details)
Gas (need Receipt Explain this on AP Travel Form 2 Bottom Tab in Additional Details)
Registration Fees, Supplies (not to be listed on an Exhibit J need separate form a Ecoss reimbursement form http://www.nau.edu/Ecoss/Employee-Resources/)
Next is Transportation
Airfare (need Receipt Explain this on AP Travel Form 2 bottom tab in Additional Details)
Bus (need Receipt Explain this on AP Travel Form 2 bottom tab in Additional Details)
Taxi (need Receipt Explain this on AP Travel Form 2 bottom tab in Additional Details)
Shuttle (need Receipt Explain this on AP Travel Form 2 bottom tab in Additional Details)
Additional Details
Anything out of the normal needs to be explained here: Ask your Travel Liaison if you have questions.
Finally Signatures
Please make sure you and your Supervisor or PI has signed before turning in your documents