AVON
HIGH SCHOOL
7575 East County Road 150 South
Avon, Indiana 46123
Telephone: 317/544-5000
Fax: 317/544-5001
February 8, 2016
Dear Senior and Senior Parents:
The school year is quickly coming to a close and with it comes the culmination of 13 years of schooling. There are many
activities that are associated with graduation from high school. This letter will provide you with the information that you
will need to assist with your personal plans during this busy time.
Because of this year’s Snow Days, the ACSC School Board has approved a plan for Seniors to complete the equivalent of
180 days of school. See pink handout entitled “Senior College/Career Experience a.k.a ‘Day 179 & 180’ for 2013-14.”
CAP AND GOWN:
Caps and gowns will be distributed to seniors in the ALC forum from 10:00 a.m. to 1:00 p.m. on Tuesday, May 13, 2014.
If you have not yet ordered your cap and gown you must contact Herff Jones at 839-1600. If a student does not pick up
his/her cap and gown on May 13, he/she will need to see Mrs. Shay in the Avon Advanced Learning Center Office. The
cap and gown may be kept by the graduate. Gowns should be hung up as soon as possible. This should take care of most
of the wrinkles. If the gown needs to be pressed, a cool iron should be used.
SENIORS HONORS NIGHT:
Date: Thursday, May 22, 2014
Time: 7:00 p.m.
Place: Avon High School Auditorium
This 7 p.m. program will honor seniors only. The members of the Class of 2014 are not required to attend this program,
but are encouraged to attend and support fellow classmates. Seniors receiving recognition will receive an invitation.
Students should dress appropriately for Honors Night as it is a special occasion.
RECOGNITION MEDALS AND CORDS:
Medals for the Valedictorian, Salutatorian, Academic Honors Diploma recipients and cords for Honor Society members
will be distributed on Honors Night, May 22, 2014.
LAPTOP COLLECTION / FINAL EXAMS:
Rental laptops will be collected and assessed on Friday, May 23, 2014.
Seniors will take final exams on Wednesday, May 28 and Thursday, May 29. More information regarding specific testing
periods will be released soon.
SENIOR BREAKFAST:
Date: Monday, June 2, 2014
Time: Doors open at 8:30 a.m. Breakfast begins at 9:00 a.m.
Place: The Palms (formerly Primo in Plainfield)
Dress is casual for the Senior Breakfast. Graduates are encouraged to wear senior shirts or dress in school or senior colors.
The breakfast is free of charge to all seniors. This is the last official day of school for seniors. Any senior without
transportation to The Palms can ride the bus to school Monday morning and we will have a shuttle bus that will transport
them. Please contact Mrs. Shay at 544-5300 no later than May 1, to reserve a seat on the shuttle bus.
COMMENCEMENT PRACTICE:
Friday May 30, 2014 9:30 – 12:30. Seniors are to park in the west parking lot of the high school, and report directly to
the main gym at 9:30 a.m. Buses will transport seniors to the Convention Center for practice.
***PLEASE NOTE: Any senior going through the commencement ceremony must attend practice.
QUALIFICATIONS TO PARTICPATE IN COMMENCEMENT CEREMONY:
In order to participate in the commencement ceremony, all students must have successfully completed all course, credit,
and testing requirements by May 29, 2014. Students receiving a certificate of completion may participate in
commencement.
COMMENCEMENT INFORMATION:
The Avon High School commencement ceremony is a formal academic occasion. Graduation from high school is an event
which comes only once in a lifetime. Your cooperation is essential in helping us make this ceremony both dignified and
memorable. There is ample seating at the Convention Center. Tickets are not required to attend the graduation ceremony.
Parents are responsible for transporting their senior to the Convention Center for commencement.
Date:
Place:
Time:
Friday, May 30, 2014
Indiana Convention Center Halls A & B & C
7:00 p.m. Doors will open at 6:00 p.m.
Parking:
There are several parking garages close to the Convention Center. Mall parking will be the cheapest. A
map to assist in parking is available on the school website.
SCHOOL INDEBTEDNESS:
All money owed to the school must be paid no later than Friday, May 9, 2014. Money owed includes book rental,
fundraising debts, lost textbooks, library fines, payment for unreturned athletic equipment, or other miscellaneous debts.
GRADUATE ARRIVAL:
Students should arrive at the Convention Center no later than 6:15. They must be in their staging areas by 6:30. If you are
dropping off graduates before you park, a good drop off point is the Maryland Street entrance across from the Westin
Hotel. A map of the Convention Center showing Halls A & B & C along with a map to assist in parking is available on
the school website.
GRADUATION ATTIRE:
All graduates will wear a cap and gown. Caps are to be worn parallel to the floor. They are not fitted to sit on the back of
the head. Tassels are to be worn on the right side of the mortarboard. At the end of the ceremony, tassels will be shifted by
all graduates to the left side of the mortarboard. No decorations such as corsages, buttons, or other items of adornment are
permitted. No informal attire such as jeans, shorts, athletic shoes, flip flops, or sandals are to be worn under the gown.
Appropriate attire is as follows:
FEMALES
 Dress
 Dress shoes with heels that will allow you to walk up and down steps
MALES
 White or light colored dress shirt with a collar and tie
 Dress pants
 Dress shoes
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HANDICAPPED GUESTS:
A wheelchair area with seating will be provided. A Student Ambassador (blue blazer) will be able to assist you to this area
once you arrive at the Convention Center.
PHOTOGRAPH
GradImages Photographers is the official photographer and will photograph each graduate as he/she receives his/her
diploma. A free color proof and ordering information will be mailed from GradImages after the graduation ceremony.
PARENTS PLEASE NOTE: You will not be allowed to approach the stage during the ceremony. After the completion
of the ceremony pictures may be taken on the stage.
VIDEOGRAPHER
On the Spot Productions will also be recording the graduation and DVDS and Blu-Rays will be available for purchase for
$25.00.
RECEPTION:
At the end of the recessional, students will report to their staging area to receive the official diplomas from their assigned
faculty advisors. (Students receive diploma covers only as they walk across the stage.) After receiving their diploma,
graduates are free to go back into Hall A & B & C and find their parents. Parents and graduates should feel free to take
their time after the ceremony to take pictures and talk with family and friends.
I trust you will find this information helpful as you plan the next few weeks. If you have a question not answered in this
letter, please feel free to call Mrs. Shay, secretary, at 544-5300 ext. 5321. If she cannot answer your question, she will
direct it to the appropriate person. I am looking forward to a memorable graduation ceremony.
Sincerely,
Matthew A. Shockley
Principal, Avon High School
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