The Executive Board Meeting of the National Charity League, Orange/Villa Park Chapter was held at the home of Laura Cleary,
.
A quorum was present and included President Kim Henderson, President-Elect Laura Cleary, 1st VP of Membership
Karen Fuchs, 2nd VP of Ticktockers Kendra Chandler, 4th VP Ways and Means Christine
Holley, 5th VP Patroness Activities Christine Rankin, 6 th VP Communications Cynthia Hicks, 7 th
VP Provisionals Barb Doctor, Treasurer Karen Perkins, Recording Secretary Sheri Shepherd, and Parliamentarian Kristen Branham.
3rd VP Philanthropy Lisa Ventress and Immediate Past President Lisa Caligiuri.
Call to Order and Welcome
Kim Henderson, President, called the meeting to order at 6:39 pm.

Motion: President - Kim Henderson, President, moves to approve the Board Agenda for
October 26, 2015. Motion Seconded (Chris Holley). Motion adopted.
Consent Agenda
• Board Meeting Agenda (C-1)
• Board reports (C2-C14)
• Minutes of Board Meeting on 9/28/15 (C-13a)
• Minutes of Patroness Meeting on 10/29/15 (C-13b)
• Financial Reports:
Balance Sheet as of 10/20/15 (C-11a)
Profit and Loss Budget as of 10/20/15 (C-11b)
• Minutes Sr. Presentation Meeting on 10/06/15 (C-09a)
• Minutes of Sustainer Meeting 10/6/15 (C-09b)
• Minutes of Tea 8/12/15 & 9/23/15 (C-09c & C-09d)
• Minutes of Fashion Show Meeting on 9/29/15 & 10/13/15 (C-08a & C-08b)
• Minutes of Holiday Philanthropy meetings on 10/19/15, 10/10/15 & 9/25/15 (C-14a, C-
14b & C-14c)

Motion: President – Kim Henderson, President, moves to accept the Consent Agenda.
Motion Seconded (Laura Cleary). Motion adopted.
Action Items
Parliamentarian – Kristen Branham

Motion: Kristen Branham, Parliamentarian, moves to approve the nomination of Lisa
Caligiuri and Barb Doctor as committee members and Chris Holley as alternate member

to serve for the 2015/16 year on the Nominating Committee. Motion Seconded (Karen
Fuchs). Motion adopted.
VP Activities –Christine Rankin

Motion: Christine Rankin, VP Activities, moves to approve the Tea Budget for April 24,
2016 (A-01). Motion Seconded (Kristen Branham). Motion adopted.
Treasurer – Karen Perkins

Motion: Karen Perkins, Treasurer, moves to approve the purchase of a laser printer for the Chapter and Fashion Show Silent Auction. Motion Seconded (Christine Rankin).
Motion adopted.
Karen will get prices for laser printers which she believes we can buy one for approx.
$100. The printer will be used by the Treasurer as well as several other committees.
Karen will make a recommendation regarding payment for the printer and toner.
Information Items
President Elect – Laura Cleary
• Position Preference Form Update (I-02) – The board preference form is given to the
Nominating Committee and the position preference forms go to the President Elect after they are filled out by the Patronesses. The forms will be printed in different colors so it’s easier to differentiate between the preference forms. Laura will be able to get the position preference forms before board positions are recommended by the Nominating
Committee.
• Changes to the Preference Forms: o Chapter Events and Activities – add Cocktail Party (8 th gr. class) – 2 positions o Car Rally will continue to be “Father/Daughter” event o Change Flicker to Shutterfly
VP Membership – Karen Fuchs
• Membership Drive FYI Coffee – October 22 nd : 14 Prospective Members and 11
Sponsors attended this coffee.
• Next Coffee is November 12 th at 9:30 a.m.
• To date 26 Sponsors Packets have been distributed.
• 2 Courtesy Sponsors are needed for Prospective Members.
• Prospective Legacy Members for Class of 2022 – 2 Legacies Members
VP Ticktockers – Kendra Chandler
• Ticktocker Council Meeting – There haven’t been any council meetings but all the TT council reps have been emailed to remind them about the Empowerment Project and joint TT/NLYM combined meeting. TT will give updates at the next Combined meeting.
They can submit photos from class event that we will show during the meeting.
• Ticktocker Day – o R egional event on Nov. 5 “Empowerment Project” – District said we are short on
RSVP’s and have encouraged all the chapters to keep promoting the event. o December 6 the TT’s will be meeting with NLYM at the Villa Park Community
Center to make “no sew” fleece blankets. The blankets will be donated to
Skyview School (previously known as “Motel Kids”) through the VP Community

Foundation. The event is 5:00-7:00 pm and each TT will earn 2 on-site philanthropy hours because Villa Park Community Services Foundation is one of our philanthropies. The evening will also be a fun social event with the NLYM.
There will be a screening of “Elf”, hot cocoa, and Christmas music. Each TT needs to bring 4 yds. of fleece and scissors. o The money in the TT Day budget can be used to buy refreshments.
VP Philanthropy – Lisa Ventress (reported by Kim Henderson)
• Operation Valentine – Wounded Warrior will be our sponsored military organization.
They will be introduced and thanked for their service to our country. We will be making
Valentine Cards for OPVAL at the November Combined Mtg.
• We will not be holding the Philanthropy Fair at the November meeting (move to June ?) because of other projects (Man/Pets and OPVAL cards). Instead, we will ask the TT VP
Philanthropy ’s to tell about their favorite philanthropy and why they enjoy them. Their presentations should be limited to 1-2 minutes per TT. We should try to focus on less popular Philanthropies.
• It is time to review our current Philanthropies and see if we should drop some that are no longer a good fit for our chapter and also look for new ones. We should make sure any new Philanthropy we look at do not conflict with ones we already have.
VP Ways & Means – Chris Holley
• Fashion show – We need to sell more tickets to break even (have sold 250 but need 290 to break even). The committee should follow-up with each class.
• Class of 2020 Community Cards – The class is considering selling Community Cards for their class fundraiser but wanted clarification from National on policy. National said we can’t participate in a profit sharing fundraising event. The class would have to buy a specific number of cards without the ability to return unused ones.
VP Activities
– Christine Rankin
• Sr. Presentation o Everything is on schedule for a “Night in Paris.” o The color scheme is black & pink. o 14 Seniors have committed to participate and 6 of 14 have selected a dress. o Sample invitations are being ordered. o The Videographer is raising his rates but the price is justified by the quality.
•
Car Rally o March 12, 2016 from 3:00-6:00pm. o The theme is “Dr. Suess” o The cost is $20 per person (to cover all expenses). o There will be a Taco Bar provided by Monica Kim. o We still need to get a budget from the committee.

Tea o “Downton Abbey Meets Tommy Bahamas” is the theme this year. o The Tea Committee would like everyone to donate another teacup because selection is getting low . The current inventory isn’t unique or fun.
VP Communications – Cynthia Hicks
• Digital Cheetah – No Updates
• Newsletter submissions – Some Liaisons and GLADS are not responding to requests for newsletter articles. We will ask Lisa Ventress to remind the liaisons to pleases submit

their articles by the due date. It was suggested that if someone doesn’t submit their article then we should leave the space blank in newsletter and just insert their name.
VP Provisional – Barb Doctor
• Holiday Philanthropy o We will deliver our donations (and walk the dogs) to Hemopets on Saturday, Dec. 5 or
Dec. 12. o Cynthia has a pattern for the dogs’ scarves. o The blankets we are making should be made of fleece. o The girls will have approx. 30 minutes at the next meeting to complete the meeting and their project.
Treasurer – Karen Perkins – No Report
Secretary – Sheri Shepherd – No Report
Parliamentarian – Kristen Branham
• Nominating committee meetings will begin in late November
• New Policies updates/progress – Kristen is working on editing the document now in order to save time when the committee meets.
Past President – Lisa Caligiuri – No Report
President – Kim Henderson
• November 16, 2015 Patroness/Ticktocker Meeting Agenda (I-01)
• Succession Planning - Please submit your recommendations for leadership positions.
• Mother/Daughter Retreat – June 4 th /June 5 th – Kim needs to sign contract for a minimum of10 rooms to guarantee the lower price. The response at the Patroness meeting was high so we should meet our minimum guarantee.
• National Convention – April 19-21 in Las Vegas – Think about a road trip!
• Board Christmas Party will be on December 4 at 5:30 p.m. Kim will be sending out
Evites with details about dinner at Pizza Nova, a short meeting and then a Newport
Harbor boat ride!
•
Budget/Dues
– Let Karen know if you think changes need to be made to the current budget.
•
Chapter Public Website is on hold for now.
• Thanks for your support of the Fashion Show – Sustainers donated $440 to purchase items
New Business –
We are approaching our NCL 10-yr anniversary! Kim is currently working on a special celebration for the chapter.
Corrections to Agenda for November Patroness meeting:

No Philanthropy Fair

Membership Drive – correct dates
Review November/December Task List
Adjournment

Kim Henderson, president, adjourned meeting at 8:40 pm.
Next Executive Board Meeting: January 4, 2016, 11 a.m.-1 p.m.
Location: Laura Cleary’s home, 8701 E. Foxhollow Drive, Anahiem, CA 92808
Board Reports for this meeting are due: December 30, 2015 – (Wednesday)