Chemical Security Improvement Grant (CSIG) Program Announcement Purpose: Competition Opens: Application Deadline: Eligibility: How to Apply: General Area: Award Amounts: Award Duration: Announcement & Application: To upgrade the physical and procedural security of chemical facilities at academic and industrial institutions Seventh round: September 15, 2014 Seventh round: March 1, 2015 Applicants in CSP partner countries – see “Where We Work” By email to csig@crdfglobal.org Chemical Security $2,000 to $30,000 each Up to one year www.csp-state.com (see “Grants & Funding”) or http://www.crdfglobal.org/ (see “Current Funding Opportunities”) Overview U.S. Department of State’s Chemical Security Program (CSP)-sponsored grants to implement physical and procedural upgrades to the security of hazardous chemicals at academic and industrial laboratories and facilities One-time, one-year award – $2,000 - $30,000 Awards implemented through CRDF Global Eligibility Open to applicants in CSP partner countries – Please visit http://www.csp-state.net/csp-countryengagement for current CSP country engagement. Application Materials A completed CSIG application form; A completed CSIG budget form*; and The curriculum vitae (CV) and passport or state-issued ID card for each individual financially compensated under the project. * CSIGs are intended for equipment (and associated installation fees), materials, and supplies that improve chemical security. Funding for CSIG project team member labor costs is extremely limited and rarely approved as part of this grant competition. See “Appendix A” on Page 10 for detailed budget information. Proposal Evaluation Criteria CSIG proposals will be evaluated based on the following criteria: 1. Chemical security relevance and impact: How will the proposal improve physical or procedural chemical security at the applicant’s facility or laboratory? How will it secure chemicals in the laboratory or facility? 2. Sustainability and commitment: Does the applicant’s organization demonstrate their commitment to the project by offering any complimentary financial, logistical, and/or personnel support? Does the applicant offer his or her time at no additional cost? 3. Clarity, feasibility, and detail: Is the project clearly outlined and possible to successfully accomplish? Please note that CSIGs are competitive grants and repeated funding for the same individuals or institutions is limited. Additional Information For detailed information regarding the CSIG competition please visit: https://www.crdfglobal.org/docs/default-document-library/csig-faq.docx For detailed information regarding general CRDF Global grant policies please visit: http://www.crdfglobal.org/grants-and-grantees/faqs For additional questions regarding the CSIG competition please contact CRDF Global at csig@crdfglobal.org How to apply Submit completed application, budget and requested documents to csig@crdfglobal.org by March 1, 2015. CSIG Project Examples* Examples of physical chemical security equipment and supplies Keyless door-locking systems: these systems allow for controlled access and an “audit” trail. For an example of this technology, please see: http://www.gokeyless.com/product/43/1/lockey-m210-keylessdeadbolt Badge identification system and/or electronic card readers for restricted access to hazardous chemicals. Chemical fume hood/cabinet combination with sash lock (hood) and door lock (cabinet) to secure hazardous chemicals Lockable chemical storage cabinet, preferably with an explosion-proof ventilation system, to secure hazardous chemicals Lockable laboratory refrigerators and freezers to secure hazardous chemicals Chemical storage buildings: for an example see: www.securallproducts.com/ag_buildings.htm. Note: building must be secured so it is not readily portable Chemical bar code reader/scanner, database software for inventory, and/or laboratory management software Chemical security signage: for examples see: http://www.seton.com/signs/osha-safety-signs/notrespassing-restricted-access-signs.html Secure chemical transportation containers for moving chemicals from one location to another Procuring and placing chemical security seals/tags on hazardous chemicals 2|Page Examples of procedures to establish or enhance chemical security Site security and access control procedures Establishing a secure “chain of custody for chemicals Procedures for use and maintenance of chemical security equipment and software Procedures for transporting and/or shipping hazardous chemicals such as those found in the Organization for the Prohibition of Chemical Weapons (OPCW) Schedules of Chemicals I, II, and III or Australia Group Common Control List chemicals. Establishing chemical inventory procedures or a chemical inventory management system Chemical storage procedures and security policies for chemicals such as those found in the OPCW Schedules of Chemicals I, II, and III or the Australia Group Common Control List. General laboratory security manual Development of a standardized chemical naming system in local language Adoption of chemical labeling and placarding * Please note that CSIGs will not fund training or workshop events. CSIGs will only fund trainings associated with using procured chemical security equipment or understanding chemical security procedures. For grant proposals seeking to develop and implement chemical security trainings please see CSP’s Chemical Security and Safety Training Grants (CSST). 3|Page CSIG Application Checklist Please use this checklist to ensure that your application form is complete and contains all required documentation. Please note that your application will not be reviewed unless all application sections are complete and all documents are submitted. ☐ Application completeness: ☐ A. Completed Project Title ☐ B. Completed Applicant Information and List of Project Staff and Their Roles ☐ C. Completed Host Organization Information ☐ D. Listed Previous CSP Funding ☐ E. Identified Expected Support for CSIG Project from Host Institution and/or other Non-CSP Sources ☐ F. Provided a Project Description ☐ G. Listed Project’s Contribution to Chemical Security ☐ H. Complete List of Hazardous Chemicals (Example: OPCW Schedules of Chemicals I, II, and III or Australia Group Common Control List chemicals) ☐ I. Identified Expected Outcome and Sustainability Potential ☐ J. Developed a Proposed Project Timeline ☐ K. Provided Supporting Documentation – i.e. photos of chemical facility, institutional support documents ☐ Budget (separate form) sections are complete and all line items are in the correct budget category: ☐ A. Listed Labor Costs, if Applicable ☐ B. Listed Equipment, Software, Material and Supply Costs ☐ C. Identified Other Costs, if Applicable ☐ Curriculum Vitae (CV) of each project team member ☐ Copy of the passport face page for each team member on the project 4|Page Chemical Security Improvement Grant (CSIG) Application Instruction: Proposals must be completed in English. A. Project Title Please provide a title that is concise and accurately reflects the content of this project. B. Applicant Information Title and Position: First Name (as in passport): Last Name (as in passport): Country of Citizenship: Name of Applicant's Institution: Division or Department: Address of Institution: How many hours a week will the applicant work on the project? Applicant's Contact Information Phone Number: Fax Number: Email and Web: List all other staff members who will be involved in the project Name, Title and Position Specific Role in Project Institution 5|Page C. Host Organization Information Organization Name: Division or Department: Title & Name of Head/Chair in Charge of Authorizing this Arrangement: Town/City: Country: Postal Code: Phone: Fax: Email and web: Institution and address where equipment will be installed and used: D. Previous CSP Funding Has the applicant previously submitted a CSIG application? a) __No b) __Yes. Date of application: ___________________ Requested equipment or funding: _____________________ Has the applicant previously received funding from CSP or participated in a CSP training? a) __No b) __Yes. Number of times you received funding or participated in training: ____________ Type and date of training/funding: ______________________ Has the applicant previously received funding from CRDF Global or participated in a CRDF Global training? c) __No d) __Yes. Number of times you received funding or participated in training: ____________ Type and date of training/funding: ______________________ Please describe how you heard about CSP and/or CSIG awards. ________________________________________________________________________________ E. Expected Support for this Project from Host Institution and/or other Non-CSP Sources Add additional rows if necessary Source of Support: Amount of Support: In-Kind* Cash *In-Kind Contributions are contributions of goods or services, not cash – i.e. computers, software, furniture, storage space, mail services, etc. Signature of Applicant Signature of Head in Charge of Authorizing Arrangement _____________________________________ _____________________________________ 6|Page F. Project Description Please provide a detailed description of the proposed chemical security improvement project and explain what this project will achieve. Please outline of all steps of the project from beginning to closeout including: Your project objectives and goals (i.e. procure equipment, develop security procedures). How you will implement your project – please include as many details as possible. What is the main objective of your project? What are the steps to be taken to ensure your project will accomplish its main goal? Who will be involved in your project? What will their responsibilities be? What is your role in the project? What institution(s) will be involved in your project? Do you have support and the required approval to implement the project at each participating institution? G. Contribution to Chemical Security Chemical security refers to reducing the potential theft or diversion of hazardous or toxic chemicals for nefarious purposes. Please clearly explain: How your project will enhance chemical security at your laboratory or facility. Describe the current state of chemical security at your institution. Please describe any perceived vulnerabilities, chemical security threats and areas for improvement (related to chemical security) at your institution or in your community. Please describe any past security incidents including the theft or diversion of hazardous chemicals. Please describe in detail how your project will mitigate or remedy the chemical security threats and vulnerabilities mentioned above. Describe how the overall state of chemical security at your institution will be improved after your project is completed. Please provide a list of hazardous chemicals you are trying to secure. 7|Page H. List of Hazardous Chemicals* Please identify the hazardous chemicals that will be secured through this project. *Priority will be given to those chemicals listed on the OPCW Schedules of Chemicals I, II and III or Australia Group Common Control List chemicals. Please provide the list of hazardous chemicals here or as a separate attachment. Please identify which chemicals, if any, are found on the OPCW Schedules of Chemicals I, II and III. I. Expected Outcome and Sustainability Potential Please provide specific details on the immediate and long-term impacts your project will have on chemical security at your institution. Additionally, please explain how your and your institution will ensure sustained impact by maintaining security upgrades or procedures facilitated by your project after the granting mechanism is complete. Please explain: The direct and indirect impacts of your project both short and long-term. Who will benefit from your project and how. The institutional maintenance plan – (i.e. equipment maintenance to ensure functionality). How you will report the outcomes to CRDF Global (i.e. monthly reports, photographs, etc.). What will the direct and indirect impact of your project be on both your institution and local community? Please describe the anticipated immediate and long-term impacts of your project. Have you received financial support from your institution for long-term equipment maintenance? Have you received long-term institutional support and buy-in required to sustain the impact of your project? Please provide a detailed equipment maintenance plan, if applicable. Please provide how you will report the outcomes of your project to CRDF Global. 8|Page J. Proposed Timeline Please list each step/task for your project and the anticipated number of weeks or months to complete each step/task. For Example: Task 1: Coordinate with Vendor to obtain equipment quotations – 1-2 weeks Task 2: Equipment Order and Delivery– 3-4 months Task 3: Equipment Installation – 1 month Task 4: Training staff and students on new equipment – 2 weeks Task 5:Preparing and submitting reports to CRDF Global – 1 month K. Supporting Documentation Please attach any documents in support of this chemical security improvement application such as: equipment information, letters of support from your institution, photos of your facility or laboratory if relevant, etc. 9|Page Appendix A - CSIG Project Budget Instructions Please complete the separate budget document and submit it with your application A. Labor Costs Please list individuals that will require payment in order to implement your project. For example: Technician to install equipment Laborer to assist with construction of chemical storage building Limited labor costs for CSIG applicants will only be considered for funding if the project team member is required to install equipment or develop procedures. All requested labor and hourly rates will require a detailed justification and description of the individual’s role in the project. A small stipend for project team members in an advisory or administrative role will be considered on a case-by-case basis, however labor funding for CSIGs is limited. B. Equipment, Software, Materials and Supplies Please list each piece of individual equipment, software, supplies and materials (one per line-item) you are requesting and include: Price estimate in United States Dollars (USD) with: o Value-added tax (VAT) o Delivery costs o Installation costs Description of equipment that includes the make and model of each item. Expected country of purchase C. Other Costs Please list any extra costs outside of labor and equipment expenses that may be associated with the implementation of this project. 10 | P a g e