Important Job Application Information
Thank you for your interest in NHS Tayside vacancies
Please see below Job Description/Specification and General Conditions of Service
Your Application Form must be completed in full. Please note copies of Curriculum Vitae,
Qualifications and Course Certificates will not be accepted at this stage.
Please return your completed Application Form to recruitment.tayside@nhs.net (quoting the
vacancy reference number in the subject box) or to the postal address given on the General
Conditions of Service.
All completed applications are held in Human Resources until the closing date. After the
closing date a panel will meet to prepare an interview shortlist. Once this decision has been
made, all shortlisted applicants will be emailed to invite them to attend for interview. It is
important that you check your emails regularly.
This process takes approximately 6 weeks. Therefore, if you have not been contacted
regarding interview within 6 weeks of the closing date, your application has been unsuccessful
and you will receive no further correspondence from Human Resources.
ADDITIONAL INFORMATION:Find out more about living and working in Tayside at:
www.dundeecity.gov.uk
www.angus.gov.uk
TAYSIDE – AGENDA FOR CHANGE
JOB DESCRIPTION
1. JOB DEFINITION
Job Title
Waste Transfer Station Supervisor
Department(s)/Location
Portering Department Ninewells Hospital
Number of job holders
2
2. JOB PURPOSE
To manage the supervision and training of waste yard operatives on a day to day basis and to ensure an
efficient, effective and safe waste management service to wards/departments/clients and the general
public. To comply and liaise with the Scottish Environmental Protection Agency (SEPA) with regards to
legislation and practices. To assist with the development of new recycling protocols on the Ninewells
Hospital site.
3. ORGANISATIONAL POSITION
Portering Service Manager
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Asst Portering Services Manager
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Senior Supervisor
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Head of Environmental--------------------Waste Transfer Station Supervisor---------------InfectionControl
Management
THIS POST
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Waste Yard Operatives
4. SCOPE AND RANGE
The postholder is based within the Waste Transfer Station which is situated at the East End of the
Hospital on Level 4. The Waste Transfer Station consists of an office, loading bay, outside yard (open to
the elements) which holds 2 compactors, a variety of skips for confidential waste, condemned/broken
equipment, metal, garden waste etc. The area is a shared facility with Estates and Linen Services.
The Waste Transfer Station is Licensed for the disposal of Clinical Waste and as such comes under the
regulations of SEPA (Scottish Environment Protection Authority). SEPA regularly inspect the site.
All “waste” and dirty/foul linen is moved and transported along Level 4 corridor (known as Pipe Street) in
a variety of containers such as Eurobins, cage barrow, adapted yellow holding bins by electric tugs.
Household waste and dirty/foul linen is collected from contained rooms under the ward areas which are
known as “Chute Rooms”.
The collection of “Clinical Waste” (orange bags and sharps boxes) is done manually by visiting each
individual ward and department several times each day (reduced service on weekends).
The postholders will have management responsibility for the waste yard operatives. Outwith normal
working hours the postholder will be the designated member of staff who will ensure that all policies are
adhered to and if necessary to carry out appropriate action in the absence of Senior Management.
The postholder will be required to undertake waste management duties as required e.g. moving of waste
from wards.
The Level 4 corridor has been classed as a “confined space”.
5. MAIN DUTIES/RESPONSIBILITIES
Induction Standards & Code of Conduct
Your performance must comply with the national “Mandatory Induction Standards for Healthcare Support
Workers” 2009; and with the Code of Conduct for Healthcare Support Workers.
Responsible for the day to day supervision of waste yard operative staff by the allocation and
reallocation of the following waste management duties.
ADMINISTRATION
To undertake the completion of staff rosters on a weekly basis including the allocation and reallocation of
weekly shift patterns of relief staff. On a day to day basis the postholder will re-evaluate the staffing
levels and act accordingly.
To undertake paperwork relating to Clinical Waste e.g. ‘consignment notes’ etc
To control and allocate annual leave as necessary (outwith the summer annual leave system)
To assist in recruitment and interview process within the department.
To assist in the Promoting Attendance at Work (PAWs) Policy by undertaking return to work interviews
and associated report writing.
To ensure that all equipment is maintained via Planned Preventative Maintenance.
In conjunction with the Department’s Health & Safety Officer undertake to organise waste yard operative
staff to attend training sessions for Fire, manual handling, infection control training, and any other
training deemed appropriate.
LINEN/LAUNDRY (Level 4)
Uplift dirt/foul linen from chute rooms and designated areas in Pipe Street and transport to
appropriate area for laundering.
LINEN/LAUNDRY (Level 5)
To assist tug driver in the distribution of clean linen trolleys to wards and departments.
CLINICAL WASTE
To collect and transport clinical waste such as orange bags, sharps boxes, anatomical waste from
Departments throughout Ninewells Hospital and Medical School and move said waste to the Transfer
Station Store, in the appropriate containers awaiting uplift and disposal by the appropriate contractor.
Ensure that all appropriate documentation has been prepared for the appropriate contractor.
HOUSEHOLD WASTE
To collect household waste/cardboard/glass etc from designated areas and transport in appropriate
containers to the Waste Transfer Station.
CONFIDENTIAL WASTE
To collect confidential waste from designated areas within Level 4 corridor and transport to Waste
Transfer Station for disposal in appropriate skip.
Accept confidential waste from GP practices and other hospitals and place in appropriate skip.
PHARMACEUTICAL WASTE.
On a fortnightly basis ensure that Pharmacy transports pharmaceutical waste to the Waste Transfer
Station for uplift by the appropriate Contractor and that all documentation has been prepared.
MEDICAL GASES
Report to the Medical Gas Technician any empty cylinders which have been placed in Pipe Street.
STERILE SERVICES
Return to Sterile Services Department (SSD) any boxes/packages which have been inappropriately
disposed of through the waste stream (to return this equipment the postholder physically returns this by
walking to SSD which is located in a separate building to the Waste Transfer Station).
MORTUARY DUTIES
To uplift and transport body parts from wards/departments and designated areas within Pipe Street for
disposal in the appropriate waste stream (anatomical waste).
FURNITURE/EQUIPMENT MOVES, STORAGE OR DISPOSAL
To receive/dispose condemned equipment/furniture from other NHS establishments ensuring that the
skip is appropriately packed.
To uplift condemned equipment/furniture from designated areas in Pipe Street and transport to the
Waste Transfer Station for disposal as above. Ensure that Pipe Street is kept free of condemned
equipment.
ROAD MAINTENANCE
Undertake to clear Waste Yard in inclement weather.
On a daily basis clear/dispose of any debris such as burst bags, boxes, leaves etc.
On a daily basis hose down Loading Bay area.
ELECTRIC TUG DRIVING DUTIES/MAINTENANCE
Ensure that daily vehicle checks are done to ensure vehicle is roadworthy.
Ensure operatives drive the electric tug vehicle safely when carrying out duties.
Ensure electric tug vehicles are free from debris.
Ensure that the washing and cleaning of electric tug vehicles is done on a weekly basis.
Report any faults with regards to the electric tugs to the Estates Department.
SECURITY
Undertake site security duties as and when required.
Open and close Waste Transfer Station gates at the appropriate times of the day and ensure that all
relevant skip doors and Waste Transfer Station external/indoor doors are opened/locked and compactor
doors are isolated.
INFECTION CONTROL ISSUES
Equipment used by the Waste Transfer staff is cleaned as defined in the work schedule e.g. cage
barrows, glass bins, adapted cut out yellow bins, loading bay area, compactor area and generally keep
the whole area of the Waste Transfer Station in a neat and tidy condition.
6. COMMUNICATIONS AND RELATIONSHIPS
Regular communication exists on a daily basis between the postholder and the Portering Management,
ward and departmental staff, patients, visitors, other NHS staff and outside contractors such as SEPA
officer, and outside agencies. Communication can be by telephone, bleep, radio, face to face interview,
letter etc.
The postholder will be responsible for recording sickness/absence leave, return to work documentation,
Datix and annual leave documentation.
Postholder will be required to liaise with wards and departments with regards to waste transfer issues.
This will include waste management awareness.
7. KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB
No formal educational qualifications are necessary, as the postholder will be given the necessary training
to undertake the job however knowledge of waste management is an advantage.
The postholder will be required to have a working knowledge of NHS and departmental policies and
procedures to ensure adequate training and support/guidance and mentoring of new and existing staff.
The postholder is required to

Be in possession of a current driving licence.

Have the ability to work on own initiative and as a leader of a team of staff.

Have the ability to give and follow instructions.

Possess good communication skills, including non-verbal communication skills.

Ability to respond appropriately to unpredictable situations.

Be calm, focused and able to cope with work under pressure.

Carry out their work effectively, efficiently and safely
Training

Manual Handling skills

Safe use of a wide range of equipment

Knowledge of Health & Safety Policies and work procedures (includes knowledge of SEPA
regulations)

Customer Care Skills

Infection Control Procedures

Violence and Aggression Skills

IT skills

Waste management procedures.
ESSENTIAL ADDITIONAL INFORMATION
8. SYSTEMS AND EQUIPMENT
To undertake the day-to-day routine duties the postholder is required to use various types of
equipment supplied by the Department and Organisation e.g. roll pallet cages, goods trolleys,
clinical waste bins, cage barrows, compactors, pressure washer, electric tugs, bleeps, computer and
any other piece of equipment which is necessary to undertake their duties.
The postholder will be required to be familiar with the email system, Intranet, Datix etc.
The postholder will use the appropriate Personal Protective Equipment (PPE) supplied by the
Department to carry out their duties in a safe manner e.g. uniform, safety shoes, boiler suits, hard hats,
goggles, gloves etc.
Responsibility for Records Management
All records created in the course of the business of NHS Tayside are corporate records and are public
records under the terms of the Public Records (Scotland) Act 1937. This includes email messages and
other electronic records. It is your responsibility to ensure that you keep appropriate records of your work
in NHS Tayside and manage those records in keeping with the NHS Tayside Records Management
Policy and with any guidance produced by NHS Tayside specific to your employment.
9. PHYSICAL DEMANDS OF THE JOB (physical/emotional)
All types of waste is generated on a day to day basis by wards and departments. Due to the dimensions
of the site, the tasks undertaken are physically and mentally taxing.
PHYSICAL EFFORT
The postholder, on a daily basis, frequently has a requirement to lift, pull and push a variety of pieces of
equipment which can be in excess of 15 kilos. This physical effort can be on an individual basis or as
part of a team depending on the postholder’s duties for the shift e.g. cage barrows full of clinical waste,
household waste, confidential waste, etc
2 MENTAL EFFORT
The postholder will require to give their undivided attention when carrying out their duties to enable them
to work safely and within current legislation. Due to the demands of the service the postholder will be
required to prioritise at short notice in order to maintain an effective and efficient waste management
service e.g. urgent uplift of waste from wards and departments, dealing with outside contractors, etc
EMOTIONAL DEMANDS
The postholder frequently transports anatomical waste for disposal within the freezers at the Waste
Transfer Station, deals with patients and their relatives especially in the area of the Kidney Unit where
space for the movement of waste is very tight and frequently tensions rise.
The postholder comes into contact with upset/aggressive patients and patient’s relatives throughout the
hospital.
WORKING CONDITIONS
The postholder is frequently exposed to highly unpleasant working conditions such as body fluids
due to burst bags of dirty/foul linen on the floors of the chute rooms and burst clinical waste bags
(including smells), dirty/foul linen, dust, noise, inclement weather and occasional violent and
aggressive behaviour whilst carrying out their duties.
The postholder may be required to work out doors for long periods in all weathers e.g. whilst on duty
within the Waste Yard, standing at the compactor for long periods and may be sitting at a desk for a
reasonable amount of time whilst undertaking paperwork.
10. DECISIONS AND JUDGEMENTS
The postholder will be expected to follow all guidance and Policies and Procedures of the Department
and Organisation and also SEPA regulations.
The postholder will from time to time be required to undertake the implementation of revised procedures
within their area of work. The postholder will be required to allocate annual leave, additional hours
ensuring that the workload is evenly and fairly distributed.
The postholder’s work is unsupervised but guidance is readily available by contact with a variety of staff
such as Senior Management, Infection Control, etc.
The postholder is required to work on their own initiative by prioritising tasks by their level and degree of
importance and urgency ensuring the smooth running of the waste management team.
11. MOST CHALLENGING/DIFFICULT PARTS OF THE JOB
To maintain the smooth operation of the waste management services on a day to day basis by
prioritising tasks and to ensure an effective, efficient and safe service to the users.
To manage and provide a safe and efficient service outwith normal working hours in the absence of
senior management.
To manage the service within the financial constraints.
To liaise with wards and departments with regards to education on waste management.
To motivate and encourage operatives to work as part of a team.
General Conditions of Service
POST REF NO:
D/MB/74A/13
JOB TITLE/GRADE:
Waste Yard Supervisor, Band 3
LOCATION:
Ninewells Hospital
Conditions of Service
Remuneration
The terms and conditions of service for this post are those
determined by the NHS Staff Council.
The current salary scale for the post is £16,271 to £19,268 per
annum (pro rata for part-time staff). Placing on the scale on
appointment is normally at the minimum but may be higher
subject to verification of previous relevant service.
Pay points under £21,000 will receive an additional nonconsolidated non-pensionable sum to raise basic pay by a total
of £250 pro rata for part-time staff. This addition will be divided
into 12 equal monthly payments, will cease on 31 March 2014
and will be noted separately on payslips
Hours of Duty
Superannuation
Salary is paid weekly by Bank Credit Transfer.
The hours of the post are 37.5 per week on rota.
Start and finish times will be determined by the needs of the
service.
Membership of the NHS Superannuation Scheme is not
compulsory but is open to all staff between the ages of 16 and
70 (65 in some instances).
The contributions paid are a percentage of superannuable pay,
which is essentially basic pay excluding, for example, overtime
or travelling expenses.
Contribution rates with effect from 01.04.13 are as follows:
Annual Pensionable Pay
(Full-time equivalent)
Up to £15,278
£15,279 to £21,175
£21,176 to £26,557
£26,558 to £48,982
£48,983 to £69,931
£69,932 to £110,273
£110,274 and over
Annual Leave
Contribution
5%
5.3%
6.8%
9.0%
11.3%
12.3%
13.3%
Contributions are subject to tax relief and reduced National
Insurance contributions. NHS Tayside also makes a substantial
contribution towards scheme benefits – currently around 14% of
basic pay.
On appointment = 27 days (pro rata for part-time Staff) or 5.4
weeks per year.
After 5 years aggregated service = 29 days (pro rata for part-time
staff) or 5.8 weeks per year
After 10 years aggregated service = 33 days (pro rata for parttime staff) or 6.6 weeks per year
References
Occupational Health
Clearance
Rehabilitation of
Offenders Act 1974
(Exclusions and
Exceptions) (Scotland)
Order 2003
Disclosure Scotland
Immigration, Asylum and
Nationality Act 2006
Public Holidays = 8 days (pro rata for part-time staff) or 1.6
weeks per year
All offers of appointment are subject to receipt of two satisfactory
references.
All offers of appointment to new entrants to the National Health
Service are subject to a medical examination.
Medical
examinations are arranged and undertaken by the Occupational
Health and Safety Advisory Service (OHSAS).
All current or spent criminal convictions, cautions, warnings or
any case pending must be disclosed prior to commencing in
employment as detailed on the application form.
Please note that having a conviction will not automatically debar
you from obtaining employment with NHS Tayside. Careful
consideration will be given to the relevance of the offence to the
particular post in question. However, if you are appointed, and it
is found that you did not reveal a previous conviction your
employment may be terminated.
Not required
It is a criminal offence for an employer to employ anyone who
does not have permission to live or work in the UK.
Shortlisted applicants will be asked to produce specific original
documentation at interview e.g. Passport, or full birth certificate
together with an official document giving the applicants
permanent National Insurance Number and name issued by a
Government Agency or a previous employer, as well as
photocopies of these documents.
Professional Registration/ New entrants to NHS Tayside will be required to achieve the
Induction Standards &
mandatory Induction Standards for Healthcare Support Workers
Code of Conduct
(HCSWs) in Scotland and comply with the Code of Conduct for
HCSWs throughout your employment.
Smoking Policy
Smoking is prohibited within NHS premises and grounds.
Applications
Completed forms should be returned to:
recruitment.tayside@nhs.net quoting the job reference in the
subject line
or
to Human Resources Directorate, NHS Tayside, Level 9,
Ninewells Hospital, Dundee DD1 9SY
By closing date of Tuesday 11 February 2014