DEANERY PARENTS TEACHERS FRIENDS ASSOCIATION MEETING
MEETING DATE:
TUESDAY 14th APRIL
MEETING TIME:
7:30PM
MEETING VENUE:
WALMLEY SOCIAL CLUB
PRESENT
Officer Members:
Rebecca Riddell
Natalie Lockrey
Lisa Greenway
Michelle Dolphin
ELECTED
Ordinary Members:
Dave Archer
Dave Rooney
Volunteer Members:
Deborah Wilkinson
Miss Ainsley
Helen Williams
APOLOGIES
Officer Members:
ELECTED
Ordinary Members:
Rachael Smith
Maria Hewitt
Volunteer Members:
Paul Lord
GUESTS:
AGENDA ITEMS
Apologies
Welcome and
Introduction
Minutes from
meetings 14/01/15
Review of O/S
Action Points
Review of Bank A/C
Mother’s Day
Hampers 13/03/15
Spring Disco
20/03/15
Recorded above
Everyone who attended is familiar with each other
Unable to approve content as minutes not circulated.
Lisa to send out ASAP
See Action Point Register
£12,145.00
RECENT EVENT(s) REVIEW
Consensus by those present - agreed that profit of £302.75 should be split 3
ways. £100 each to Macmillan (Nadia London Marathon) and Acacia,
remainder £102.75
Review.
Takeover Plan of new personnel underway.
270 kids over the 2 disco’s.
Lots of parents and teacher support.
Whole operation running very smoothly, discharge process good – improved
with help of teachers.
First Aid bag worked well – no Pens!!
Sold out of food and gift items.
Committee have booked the Yr6 Leavers meal DJ.
Invite from Walmley Junior School for key committee members to visit their
disco (Thursday 21st May) to obtain ideas that may be incorporated into
Deanery Disco’s.
Easter Competition
27/03/15
Easter Eggs
Table Top Sale
25/04/15
Quiz 08/05/15
Father’s Day
Hampers 19/06/15
Summer Ball
20/06/15
Summer Fayre
03/07/15
Fun Run Oct 15
Correspondence
Received
New Funding
Requests
KS1 Winner – Hema Dubb
KS2 Winner – Eleanor Richardson
Bunny Winner – Olivia Pickering
AP163 Natalie to write and Thank Miss Braniff for the toy bunny donation.
Profit £60.00 (£20 paid for Prizes)
Easter Egg for each Deanery child £420.00
FUTURE EVENT(s) UPDATE
Cancelled. Insufficient time and support to get this off the ground.
Maria sent her apologies.
She confirmed that she has booked the Quiz Master, made contact with
Walmley Chippy.
Requested that
1) The Quiz Flyers go out 23rd April with replies needed by Tuesday 5th May.
2) Date on Banners updated and put-up ASAP.
3) Maria has asked that her mobile number should be forwarded to ex-pupil
who will be fund raising at the event.
Claire Paintain Leading the organisation of this event supported by Natalie.
Agreed time-line for documentation
A5 Flyer out Thursday 21st May
Text Reminder Monday 1st June (return after Half Term)
Donations received Monday 8th – Friday 12th June
Selling of raffle tickets Monday 15th – Friday 19th June
Prizes awarded Friday 19th June.
Rachael sent apologies.
Request for PTFA to consider making a donation from the proceeds of S Ball to
3rd party charity such as CRUSE or HOPE. Consensus of opinion that Yes in
principle, suggestion that a specific “game” might be allocated. Agreed that
although happy to include in documentation actual amount can’t be specified
until profit of event understood.
Quick overview for those members present who aren’t involved in the
organisation of the SF. Event timeline reduced by half-hour to reflect the
impact of TKD grading session conflicting with our event. School advised that
we also will not be hosting a football tournament.
Kick-Off meeting scheduled for Monday 20th April. Intention to get all Action
Points completed before we finish for Summer Holidays.
None.
No new ones received.
Miss Ainsley has asked staff at meetings and it has been raised at School
Council but as yet no suggestions made.
Suggestion that we could ask Mrs Luckett if she would be happy for us to
create a questionnaire for completion in school by each class and their
teacher. Copy to be posted on our website for parents to contribute AP164
Miss Ainsley.
Update from Natalie ref: Chums House, the cost of purchasing and installing
the house has now been agreed at £1100. The original decision to purchase
the item (cost £500 did not include installation) Those members present asked
to vote if happy to pay additional amount. Consensus agreed.
AOB
2016 Proposed Events &
Advised members that when we submit proposed dates to school in June for
Dates
the following school year suggestion is to also share with Anna Nutt of Sutton
Tae-Kwon-Do. Given the high numbers of children from the Deanery who
participate in TKD it might be possible to avoid some conflicting dates.
Having spoken to Anna it looks like she uses the same rationale for grading as
we do, 2 weeks before school holidays. Additional info that she also needs to
factor in minimum of 12 weeks of lessons to achieve the required amount of
practice opportunity between belts.
AP163
AP164
Natalie to write and Thank Miss Braniff for the toy bunny donation for Easter Competition.
Miss Ainsley to ask Mrs Luckett is she would be happy for us to create a questionnaire for
completion in school by class and their teacher as to where or what projects PTFA profit
could be used for. Copy to be posted on our website for parents to contribute
NEW ACTIONS / FUNDRAISING /SUGGESTIONS
NEXT MEETING
MEETING DATE:
TUESDAY 12TH MAY 2015
MEETING TIME:
7:30PM
MEETING VENUE:
WALMLEY SOCIAL CLUB