IBCA Study Guide, Unit 2, Lesson 5
True/False
Indicate whether the statement is true or false.
____
1. After you give a workbook a name and save it, you cannot rearrange its worksheets.
____
2. A worksheet can contain both headers and footers.
____
3. The Help feature contains templates that simplify creating new workbooks.
____
4. To delete a worksheet, right-click anywhere in the sheet and select Delete.
____
5. When you use a template to create a workbook, you cannot modify it by adding or deleting worksheets.
____
6. When you add a new worksheet to a workbook, it always will be the last sheet in the workbook.
____
7. You can split the Excel window into two panes.
____
8. You can arrange multiple workbooks vertically on the screen, but you cannot arrange them horizontally.
____
9. You can save an Excel file as a Web page.
____ 10. Excel lets you view a maximum of two workbooks at a time.
____ 11. By organizing your workbooks in folders with descriptive names, you can make it easier to locate them when
they are needed.
____ 12. By default, the entire workbook will be printed when you choose Print.
____ 13. Once you set a print area, it remains the same until you clear it or change its area.
____ 14. To print a specific range of cells, simply select that range in the worksheet and print the worksheet.
____ 15. The Page Setup dialog box contains a tab that allows you to insert headers into your workbook.
____ 16. Templates often contain formulas.
____ 17. An Excel worksheet is a good way to keep track of the money you have in your checking account.
____ 18. The Home tab contains a command that allows you to insert new worksheets.
____ 19. When an Excel file has been saved as a Web page, you can no longer open it in Excel.
____ 20. Print Preview allows you to see how your worksheet will look when it is displayed as a Web page.
Modified True/False
Indicate whether the statement is true or false. If false, change the identified word or phrase to make the statement true.
____ 21. To rename an existing worksheet, double-click the sheet tab and key the new name.
____ 22. When you move a worksheet from one spot to another within a workbook, you are rearranging the workbook.
____ 23. When a window is split, the two parts are referred to as subwindows.
____ 24. You can hide a workbook that is currently open so that it cannot be seen on the screen.
____ 25. The file Home123.htm is in Excel worksheet format.
____ 26. The default page orientation in Excel is landscape.
____ 27. If you increase the size of a page’s margins, you will increase the amount of data that can be printed on the
page.
____ 28. Split panes in a worksheet can be scrolled independently.
____ 29. When you view a worksheet in Print Preview, clicking the worksheet will cause Excel to automatically zoom
in.
____ 30. When you convert a workbook file to a different format, it will be assigned a different extension.
Multiple Choice
Identify the choice that best completes the statement or answers the question.
____ 31. Which of the following is not a way that you can rename an existing worksheet?
a. Double-click the sheet tab and key the new name.
b. Right-click the sheet tab, select Rename, and key the new name.
c. Choose Page Layout, click the Page Setup Dialog Box Launcher, and enter the new name
on the Sheet tab.
d. Choose Home>Cells>Format and key the new name.
____ 32. To enlarge a window so that it fills the entire screen, click ____.
a. Split
c. Print Preview
b. Freeze
d. Maximize
____ 33. To delete a worksheet, ____ and select Delete.
a. click the Office button
c. right-click the Select All box
b. right-click the first cell in the sheet
d. right-click the sheet’s tab
____ 34. The Header/Footer tab is found in the ____ dialog box.
a. Page Setup
c. Move or Copy
b. Print
d. Save As
____ 35. The following shows examples of some ____.
____ 36.
____ 37.
____ 38.
____ 39.
____ 40.
a. split worksheets
c. folders
b. Web pages
d. templates
When you want to save an existing Excel workbook as a Web page, you must use the Save As command
rather than the Save command because ____.
a. you have to save the file in a different folder
b. the Save As dialog box allows you to save an existing file in a different format
c. the Save command is only useful for saving new worksheets
d. when a file is saved using the Save As command it takes up less storage space than when
it is saved using the Save command
Saving an Excel file as a Web page converts it to ____ format.
a. .xlsx
c. .prn
b. .html
d. Word
Page Break Preview is on the ____ tab.
a. Home
c. View
b. Insert
d. Page Layout
If you want to print a range of cells only one time, print it as a ____.
a. selection
c. worksheet
b. print area
d. preview
Which of the following is not a printing option given in the Print dialog box?
a. All
c. Selection
b. Cell range
d. Active sheet(s)
____ 41. Use the ____ command if you have several workbooks open at once and want to be able to see them all
simultaneously.
a. Freeze Panes
c. Arrange All
b. Page Setup
d. Window
____ 42. In Page Break Preview, page breaks appear as ____.
a. solid red lines
c. dotted blue lines
b. separate windows
d. split windows
____ 43. What does the pointer look like when you are in Print Preview?
a.
c.
b.
d.
____ 44. You can create and rename folders in the ____ dialog box.
a. Save As
c. Print
b. Page Setup
d. New
____ 45. By default, the ____ option is selected in the Print dialog box.
a. Selection
c. All
b. Active sheet(s)
d. Print to file
____ 46. If you insert a header into a workbook, it will ____.
a. only print on the first page
b. print on every page but the first
c. appear on the screen, but will not be printed on the worksheets
d. appear on every printed page
____ 47. If the New Workbook dialog box is open and you want to see a listing of only those templates that are
installed on your computer, click ____.
a. Installed Templates
c. Blank and recent
b. Microsoft Office Online
d. New from existing
____ 48. If you have just created a new folder and want to return to the previous screen, which button would you click?
a.
c.
b.
d.
____ 49. To rearrange worksheets in a workbook, choose ____ and select Move or Copy Sheet.
a. Home>Cells>Format
c. Home>Clipboard>Copy
b. Home>Clipboard>Cut
d. Page Layout>Arrange>Sheets
____ 50. To open a new workbook, ____.
a. click the Open button on the Home tab
c. choose Office>Open
b. click the New button on the Home tab
d. choose Office>New
____ 51. Which of the following is not contained in the Office menu?
a. New
c. Page Setup
b. Save As
d. Print
____ 52. You can move across a worksheet using ____.
a. [TAB]
c. [ENTER]
b. [HOME]
d. the Spacebar
____ 53. Which of the following is not something you can do in the Move or Copy dialog box?
a. Move the third worksheet in a workbook to be the first worksheet.
b. Make a copy of a worksheet.
c. Move the third column in a worksheet to the first column.
d. Move a worksheet to a different workbook.
____ 54. Where would you click if you wanted to change the order of the worksheets in a workbook?
____ 55.
____ 56.
____ 57.
____ 58.
____ 59.
____ 60.
a. A
c. C
b. B
d. D
Which of the following is not a way that you can move a worksheet to another location?
a. Click the Format button on the Home tab.
b. Click the Insert Worksheet button and specified the new location.
c. Drag its sheet tab to a new location.
d. Right-click its sheet tab and click Move or Copy.
The Hide command is on the ____ tab.
a. Review
c. Insert
b. Page Layout
d. View
If you know a worksheet is in the current workbook but you cannot see it, choose ____.
a. View>Window>Hide
c. View>Window>Arrange All
b. View>Window>Unhide
d. View>Zoom>Zoom
If you have several windows open on the screen, but want one of them to enlarge to fill the entire screen, click
____.
a. that window’s Maximize button
b. double-click the title bars of the other windows to close them
c. anywhere in that window
d. the Arrange All button on the View tab
In order to view the file MyPage.html, you must ____.
a. open it and save it as an Excel file
b. use a template to convert it to a format that Excel can open
c. view it in a Web browser
d. convert it to a Microsoft Word document
If you were in Print Preview, which button would you click to go to the next page of a worksheet?
a.
c.
b.
d.
____ 61. Excel lets you access ____.
a. only templates that are currently stored on your computer
b. only templates that you have previously created
c. only templates that are at Microsoft Office Online
d. templates that are stored on your computer or at Microsoft Office Online
____ 62. Which of these buttons is the Freeze Panes button?
a.
c.
b.
d.
____ 63. What does label “A” point to in the following screen?
a. A page break
b. A split
c. A line indicating where a pane is frozen
d. A line marking the edge of a print area
____ 64. What will happen as a result of having Row and column headings selected in this dialog box?
____ 65.
____ 66.
____ 67.
____ 68.
____ 69.
a. The row and column headings will always be visible on-screen, regardless of where you
are in the worksheet.
b. The row and column headings will be hidden when you view this worksheet on-screen.
c. When this worksheet is printed, the row and column headings will only appear on the first
page of the printout.
d. When this worksheet is printed, the row and column headings will appear on every page of
the printout.
If you find yourself repeatedly printing only a specific area of a worksheet, such as its summary rows, what
would probably be the most efficient way of performing this task?
a. Setting up a print area.
b. Choosing Selection in the Print dialog box.
c. Selecting the range to be printed and then choosing Active Sheet(s) in the Print dialog box.
d. Erasing all the worksheet cells except those in the area you want printed.
To set up a print area on a worksheet, choose ____.
a. Office>Print>Print Area
c. Page Layout>Page Setup>Print Area
b. Office>Print>Print Preview
d. Page Layout>Page Setup>Margins
A ____ indicates the edge of a print area.
a. dotted line
c. solid red line
b. window
d. row of “###” symbols
Which of the following is an item that is not typically contained in a header or footer?
a. workbook’s author
c. current date
b. column name
d. page number
If you want to specify that a workbook’s filename appears at the top of every printed page, go to the ____ tab
in the ____ dialog box.
a. Header/Footer; Page Setup
c. Properties; Print
____ 70.
____ 71.
____ 72.
____ 73.
____ 74.
____ 75.
____ 76.
____ 77.
b. Page; Page Setup
d. Preview; Print
If the data in a worksheet will not quite fit on a printed page, you can try ____.
a. decreasing the size of the margins
c. adding a header
b. increasing the size of the margins
d. printing the entire workbook
To tell Excel to start printing on a new page, you can insert a(n) ____ into a worksheet.
a. margin
c. page break
b. footer
d. split
In Page Break Preview, you can ____.
a. set a print area
b. adjust where page breaks occur
c. determine what pages of a workbook will be printed
d. specify whether headers and footers will be printed
Which of the following is true about creating Web pages from Excel files?
a. You can only convert one worksheet at a time to .html format.
b. You must always convert the entire workbook to .html format.
c. You will lose all your calculations when you convert a file to .html format.
d. You can convert either a single worksheet or an entire workbook to .html format.
If you want to save an existing workbook in a different format, open the ____ box in the Save As dialog box
and choose the desired file type.
a. Search
c. Save as type
b. File name
d. New folder
Which of the following is not something you can do on the Header/Footer tab in the Page Setup dialog box?
a. Specify the text that should appear in the header.
b. Specify the text that should appear in the footer.
c. Specify a workbook’s margins.
d. Specify whether the header and footer should appear on the first page.
Which of the following is not a file format in which you can save a workbook by using the Save As dialog
box?
a. .prn
c. .max
b. .xlsx
d. .html
According to this Print dialog box, what will be printed?
a. Even though a print area has been set, the entire worksheet will be printed.
b. All of the current worksheet except for the print area will be printed.
c. Even though a print area has been set, the entire workbook will be printed.
d. All of the current workbook except for the print area will be printed.
____ 78. If you are in Page Break Preview and want to move the location of a page break up two rows, ____.
a. double-click the spot where you want the page break to be
b. click the Page Break button and enter the number of the row where you want the page
break to be
c. right-click on the page break and click Move
d. position the pointer on the page break and drag it upward two rows
Matching
Match each item with the correct tool name.
____
____
____
____
____
____
____
____
79.
80.
81.
82.
83.
84.
85.
86.
a.
e.
b.
f.
c.
g.
d.
h.
Maximize
Zoom
Insert Worksheet
New Folder
Next Page
Freeze Panes
Split
Orientation
Match each item with the correct statement.
a.
b.
c.
d.
____
____
____
____
____
____
87.
88.
89.
90.
91.
92.
Margin
Freeze
Arrange
Page orientation
e. Template
f. Print area
g. Split
A workbook that is used as a basis for other workbooks.
To divide a window into two panes.
Amount of space between the text and the edge of the page.
The direction that a worksheet prints on a page.
To organize more than one window on the screen.
To keep headings in place while scrolling through a worksheet.
____ 93. Worksheet area that prints.
Match each item with the correct statement.
a.
b.
c.
d.
e.
A
B
C
D
E
____ 94. Footer
____ 95. Bottom margin
____ 96. Header
____ 97. Portrait page orientation
____ 98. Top margin
Case
99. Case Study 1: Troubleshooter
When you examine the following worksheet, you can see that the last column (Total By Month) will not be
able to be printed on the same page as the other columns. Describe two methods that you might try to correct
this problem.
100. Case Study 2
You manage salespeople in a three-state region. You have created a separate workbook for each state. Each
salesperson’s sales data is recorded in the workbook for his or her state. How could you display all three
workbooks to see which salespeople are the top sellers?
101. Case Study 3
As part of your job in a small office, you have been assigned the task of maintaining data stored in a
workbook containing 20 worksheets. This workbook must be updated weekly. The problem is that the
workbook is not well organized. Many of the worksheets are no longer used. In some cases, related data is
placed on two different worksheets when it really should be on a single sheet. Related worksheets are not
grouped together; for example, the three worksheets related to inventory are scattered throughout the
workbook. In addition, the worksheets are named Book1 through Book20. Name three things you might do to
improve this workbook.
102. Case Study 4
Margie is creating a worksheet that summarizes company sales figures. Before she releases the workbook to
the entire company, she would like the three key salespeople to review its content. However, all of them are
on the road, and while they have laptops and Internet access, two of them do not have Excel installed on their
machines. How might Margie solve this problem?
IBCA Study Guide, Unit 2, Lesson 5
Answer Section
TRUE/FALSE
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
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20.
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F
T
F
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F
F
T
F
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F
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F
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T
F
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1
1
1
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p. 318
p. 325
p. 315
p. 317
p. 317
p. 317
p. 319
p. 320
p. 321
p. 320
p. 331
p. 330
p. 324
p. 329
p. 325
p. 315
p. 333
p. 317
p. 321
pp. 321-322
NAT: MCAS Excel 5.5
NAT:
NAT:
NAT:
NAT:
NAT:
NAT:
NAT:
MCAS Excel 1.5
MCAS Excel 1.5
MCAS Excel 1.5
MCAS Excel 1.4
MCAS Excel 1.4
MCAS Excel 5.4
MCAS Excel 1.4
NAT: MCAS Excel 5.5
NAT: MCAS Excel 5.5
NAT: MCAS Excel 1.5
NAT: MCAS Excel 5.4
NAT: MCAS Excel 5.4
MODIFIED TRUE/FALSE
21. ANS:
NAT:
22. ANS:
NAT:
23. ANS:
T
MCAS Excel 1.5
T
MCAS Excel 1.5
F, panes
PTS: 1
REF: p. 317
PTS: 1
REF: p. 318
PTS:
24. ANS:
NAT:
25. ANS:
1
REF: p. 319
T
MCAS Excel 1.5
F, Web
NAT: MCAS Excel 1.4
PTS: 1
REF: p. 320
PTS: 1
26. ANS: F, portrait
REF: p. 321
NAT: MCAS Excel 5.4
PTS: 1
27. ANS: F, decrease
REF: p. 323
NAT: MCAS Excel 5.5
REF: p. 327
NAT: MCAS Excel 5.5
PTS: 1
28. ANS:
NAT:
29. ANS:
30. ANS:
NAT:
T
MCAS Excel 1.4
T
T
MCAS Excel 5.4
PTS: 1
REF: p. 319
PTS: 1
PTS: 1
REF: p. 322
REF: p. 332
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MULTIPLE CHOICE
31.
32.
33.
34.
35.
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38.
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41.
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43.
44.
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51.
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C
D
D
A
D
B
B
C
A
B
C
C
B
A
B
D
A
B
A
D
C
A
C
C
B
D
B
A
C
B
D
B
B
D
A
C
A
B
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1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
p. 317
p. 320
p. 317
p. 325
p. 315
p. 321
p. 321
p. 326
p. 329
p. 329
p. 320
p. 326
p. 322
p. 331
p. 330
p. 325
p. 315
p. 331
p. 318
p. 315
p. 323
p. 316
p. 318
p. 318
p. 318
p. 320
p. 320
p. 320
p. 321
p. 326
p. 315
p. 319
p. 319
p. 328
p. 324
p. 324
p. 324
p. 325
MCAS Excel 1.5
MCAS Excel 1.4
MCAS Excel 1.5
MCAS Excel 5.5
NAT: MCAS Excel 5.4
NAT: MCAS Excel 5.4
NAT: MCAS Excel 5.5
NAT: MCAS Excel 1.5
NAT: MCAS Excel 5.5
NAT: MCAS Excel 5.5
NAT: MCAS Excel 1.5
NAT:
NAT:
NAT:
NAT:
NAT:
NAT:
NAT:
MCAS Excel 1.5
MCAS Excel 1.5
MCAS Excel 1.5
MCAS Excel 1.5
MCAS Excel 1.4
MCAS Excel 1.4
MCAS Excel 5.4
NAT:
NAT:
NAT:
NAT:
NAT:
NAT:
NAT:
MCAS Excel 1.4
MCAS Excel 1.4
MCAS Excel 5.5
MCAS Excel 5.5
MCAS Excel 5.5
MCAS Excel 5.5
MCAS Excel 5.5
69.
70.
71.
72.
73.
74.
75.
76.
77.
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78. ANS:
A
PTS:
A
PTS:
C
PTS:
B
PTS:
D
PTS:
C
PTS:
C
PTS:
C
PTS:
C
PTS:
MCAS Excel 5.5
D
PTS:
1
1
1
1
1
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1
1
REF:
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p. 325
NAT:
p. 327
NAT:
p. 326
NAT:
p. 326
NAT:
p. 321
NAT:
p. 321
NAT:
p. 325
NAT:
pp. 320-321, 331
pp. 324, 329-330
1
REF: p. 326
MCAS Excel 5.5
MCAS Excel 5.5
MCAS Excel 5.5
MCAS Excel 5.5
MCAS Excel 5.4
MCAS Excel 5.4
MCAS Excel 5.5
NAT: MCAS Excel 5.5
MATCHING
79.
80.
81.
82.
83.
84.
85.
86.
ANS:
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D
G
A
E
H
B
C
F
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1
1
1
1
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1
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1
REF: pp. 317, 319-320, 322-323, 331
87.
88.
89.
90.
91.
92.
93.
ANS:
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E
G
A
D
C
B
F
PTS:
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1
1
1
1
1
1
1
REF: pp. 315, 319, 320, 323-324, 327, 329
E
PTS:
MCAS Excel 5.5
D
PTS:
B
PTS:
C
PTS:
A
PTS:
1
REF: pp. 323, 325, 327
94. ANS:
NAT:
95. ANS:
96. ANS:
97. ANS:
98. ANS:
1
1
1
1
CASE
99. ANS:
Answers will vary. The left and right margins could be reduced or the worksheet could be printed in
landscape orientation. In addition, it might be possible to change the length of the column heading “Total By
Month” to simply “Total.”
PTS: 1
100. ANS:
REF: pp. 323, 327
NAT: MCAS Excel 5.5
Answers may vary. Open all three workbooks. Sort the worksheets by total sales. Hide all columns except for
each salesperson’s name and sales total. Arrange the sheets so that they are displayed horizontally.
PTS: 1
REF: p. 320
NAT: MCAS Excel 1.5
101. ANS:
Possible answers include:
*Delete old, unneeded worksheets.
*Combine worksheets with closely related data into a single worksheet.
*Rearrange the worksheets so that related ones are together.
*Assign meaningful names to the worksheets.
*Assign a specific tab color to related worksheets.
PTS: 1
REF: pp. 317-318 NAT: MCAS Excel 1.5
102. ANS:
She could save the workbook in .html format so the salespeople could review it in a Web browser and then email her with any suggestions, corrections, and feedback.
PTS: 1
REF: p. 321
NAT: MCAS Excel 5.4