MINUTES OF ST. BARBARA FINANCE COUNCIL MEETING
Monday, September 19, 2011
Finance Council Members in Attendance:
Don Homerding, Bill Neral, Joe Dolney, Roy Draper, Rheba Salac, Maria Neal, Marlene White,
Patty Zeik, Joe Cepec, and Sally Caric; Absent: Kathy Green, Sharlene Coma
Priests: Father Ken Absent: Fr. Jaime Ozoa
Staff: Jan Shepherd
Opening prayer and introduction
Don led us in prayer and reviewed the Agenda. He also welcomed Joe Cepec, a former Finance
Council member who is returning to Council.
Rheba pointed out an item included twice in the August 15 th minutes and also mentioned our Haiti discussion was omitted from the minutes. A motion was made and seconded to accept the minutes with Rheba’s suggested changes.
Compliance Team
Joe presented proposed changes to current accounting procedures as outlined and attached to these minutes. We discussed several issues and made slight adjustments to the proposal. A motion was made and seconded to accept these adjustments as agreed upon. The motion carried with all in favor and none opposed.
Annual Report
Roy reported Pastoral Council has reviewed and approved the Annual Report. Don verified this document in the PDS system with Jan, and wrote an Addenda to the Annual Report detailing the new organization of St. Barbara’s Finance Council. A heated discussion ensued regarding Rheba’s
September 4 th letter to Bishop Brandt stating she would not sign the Annual Report. Many Finance
Council members were incensed this step would have been taken rather than addressing the
Council face to face. Don pointed out this letter was demoralizing to this present Council who have worked so hard to reduce expenses, comply with Diocesan NORMS, and increase weekly giving to balance our budget. Many members signed the Annual Report at the meeting, and a motion was made and seconded to sign and submit the Annual Report to the Diocese. The motion was carried with Rheba dissenting.
Program Team
This group met with Mike Lucotch on September 1 st regarding the Diocese’s Stewardship Renewal
Program. The Program begins this month. Fr. Ken is on board with our participation, and a mailing to the entire parish will go out September 27 th . The Program is administered by the Diocese.
Pastoral Council has agreed to add the goal of implementing a Stewardship Committee in January of 2012.
Regarding EFT, two additional people have signed up. EFT participants account for 6 percent of our weekly offertory. We will not push EFT anymore. We are working on online giving with Our
Sunday Visitor on a program they handle which also covers Holydays, Christmas, Easter, etc.
Budget Team
Bill changed the formats of financial statements so that they follow what we use to prepare our budget. Jan stated our cash on hand is approximately $65,000; this will increase after we receive
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the insurance check for the roof. We have prepaid 50 percent of the roof expense. We have a total deductible of $250 covering all three roofs. Bill will review the budget perspective regarding staff changes.
Facilities Team and Queen of Angels
Prior to the meeting Rheba submitted a Facilities report. She also distributed a Queen of Angels
Action Plan dated September 6 th along with resumes of two individuals volunteering to work on the committee.
Don requested each Finance Council member forward to him their willingness to serve as a
Finance Council officer, Team Lead, and/or on which Teams we choose to participate within the next week.
Marlene reported Planned Giving information will be included in an October bulletin. She is hoping to hold sessions for parishioners in November.
Our next meeting is scheduled for Monday, October 17 th , at 7:00 p.m. Both Roy and Sally will be absent. Our November meeting is held jointly with Pastoral Council, and Finance Council is hosting. Marlene offered to coordinate the refreshments.
Fr. Ken thanked us for attending and closed with a prayer.
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Documents submitted and/or presented (attached and incorporated into these minutes):

September 19, 2011 Meeting Agenda

Compliance Team
 Proposed Changes to Procedures
 Instructions for Money Counters
 Catholic Institute Reserve Accounts
 IRS Gambling Winnings
 Parish Organizations Procedures
 Other Cash Receipts
 Stole Fees and Priestly Service
 Petty Cash Reconciliation
 Petty Cash Request Form
 Diocesan Lenten Appeal (DLA) Contributions
 Parish Festival
 Catholic Institute Loan Accounts
 Bank Accounts
 Festivals and Fundraisers
 Parishioners’ Statements
 Mass Stipend Account
 Cash Disbursements
 Petty Cash Procedures
 Cash Receipts
 Other Cash Receipts Review
 Monthly Billing Statement Review
 Priest Business Expense
 Count Sheet Comparison to Deposit Slips
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 Cash Disbursement Review – General Account
 Business Reimbursement Expense

Annual Report
 Supplemental Document: Don’s Addenda
 Supplemental Document: Rheba Salac September 4 th Letter

Program Team
 Diocesan Stewardship Annual Parish Report
 Stewardship of Treasure Report
 Stewardship Committee Annual Activity Summary
 Stewardship Renewal September Calendar
 Stewardship Renewal October Calendar
 Stewardship Renewal November Calendar
 Stewardship Renewal December Calendar
 Taking A Step – Stewardship of Treasure Chart
 Initial Pastor Letter (Mailing 1)
 Stewardship, A Disciple’s Response (12 pages)
 Diocesan Stewardship Gathering August 23 rd Agenda
 Sample Follow-up Letter (Mailing 2)

Budget Team
 Net Difference Income/Expense
 Comparative YTD Budget Statement Period Ending 07/31/2011
 Comparative Budget Statement Year Ending 06/30/2012
 Balance Sheet Extract

Facilities Team/Queen of Angels
 Facilities Report
 Queen of Angels September 6 th Action Plan
 Resume of Maureen Sansonetti
 Resume of Melanie Bogus

First Synod of the Diocese of Greensburg, Synodal Statues

Finance Council Status of Actions September 19, 2011

Finance Council August 15 th Meeting Minutes Revised as Amended

Finance Council Election Ballot Survey
Recap of Approved Decisions, Recommendations, Motions, Signatures:

August 15 th Meeting minutes were approved as amended.

Proposed changes to account procedures were approved as amended.

Signing and submission of the Annual Report to the Diocese was approved with Rheba
Salac dissenting.

Within a week, Finance Council members will forward to Don their willingness to serve as an officer, lead a team and/or choice of team participation.

Marlene will coordinate refreshment donations from Finance Council members for our
November 21 st joint meeting with Pastoral Council.
Respectfully submitted,
SALLY CARIC
09/20/2011
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