I. Introduction
Congratulations and thank you for subscribing to the XREF™ “APPL” Encyclopedia. You have now
joined the ranks of 700+ happy subscribers throughout North America, Canada and the rest of the
World! The internal design goes far beyond traditional software data searches by logging every word
and number into a large internal database. The number of times any word or part number appears is
also kept track of, allowing XREF™ to recall any information in milliseconds upon request. Please
take a few minutes of your time to introduce yourself to the basics of utilizing this program to save you
endless hours in future cross-referencing. We hope you will find this to be the solution to your daily
challenges of meeting your cross referencing needs in a time efficient manner.
The XREF™ “APPL” Encyclopedia includes information on over 140,000 pieces of APPLIANCE
equipment. In addition to model number to OEM crosses, it covers every aspect of part number
cross-references including motors, elements, gaskets, sensors, v-belts, compressors, etc.
There are 9 parts to this program: XREF™ (part number to part number cross-reference), DISH
(dishwashers), DRY (dryers), MICRO (microwaves), MISC (miscellaneous), RANGE (cooktops &
ovens), REFRIG (refrigerators), SUPPLIER (supplier/distributor information), and WASH (washers).
If you are looking for part number to part number replacements (elements, motors, switches,
compressors, etc.), you MUST be in the “XREF” database. If you are looking for a component part
for a given RANGE model number, then you need to be in the "RANGE" database; for a component
part for a specific DRYER model number, you MUST be in the “DRY” database and so forth.
II.
Installation
a. Requirements
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
IBM/PC Compatible
Windows XP/Vista/7/8
CD ROM drive
Bi-directional parallel port or USB port
b. Installation Procedure
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




Turn your computer on and set to the correct date & time
Insert XREF™ “APPL” CD ROM into your CD ROM drive
Auto Run will guide you through the installation procedure
If auto run does not initiate, navigate to the CD ROM drive, right click on the drive and select
‘explore’ or ‘open’, and double click on setup.exe
Plug the attached dongle into your computer’s parallel port or USB port when prompted
Click “Finish” to launch the XREF APPL program
c. Starting XREF™
Double click on your desktop’s “XREF APPL” icon
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(created during installation) to get started.
III.
Main/HOME Screen Display/Operational Tools
Let’s begin by first getting acquainted with your main screen page:
a. Database Buttons
The 9 databases are accessible in 2 places: the set of buttons at the top and the hypertext below the
company information in the upper box in the results window. The top set of buttons is as follows:
Cross Reference Database
Dishwasher Models Parts List Database
Dryer Models Parts List Database
Microwave Models Parts List Database
Miscellaneous Equipment Models Parts List Database
Range Models Parts List Database
Refrigerator Models Parts List Database
Supplier Models Parts List Database
Washer Models Parts List Database
Note: the
button is not a separate database. It is a custom query tool that will be explained
later in this manual.
Any one of these databases may be accessed from anywhere in the program provided a Query
screen is not already brought up. If this is so and you wish to enter a different database, close
out your Query screen before clicking on a different database icon.
The alternate set of
database entry buttons
are
the
clickable
hypertext on the front
pages of each of the
databases.
You can
verify which database
you’re using in 4 places:
in the very top blue
heading, right above
our company name on
each first page, on the
first page of each
database under our
contact
information
(highlighted), and next
to your “Start” menu
button (‘Folio Views –
[XREF
Appliance…’).
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b. Navigational Tools (Top Bar)
From left to right, your navigational tools are as follows:

Query

Trail
(Binoculars) allows you to make a query (you can also hit the space bar or hit F2)
(footprints) allows viewing your query history made in the current database. Open
your XREF™ database first before clicking on your <TRAIL> button to view the queries you
have made in that database; likewise, open your appliance database first before clicking on
your <TRAIL> button to view queries made in that database and so forth.

Back/Forward
(single left or right arrow) goes to previous or next query results in
current open database

Previous/Next Hit
(double left or right arrow) scrolls up or down through your hits in a
query
c. Navigational Tools (BOTTOM)
From left to right, your navigational tools are as follows:

Query

Query Selection & Clear Query

Query Box

Previous/Next Hit
(Binoculars) allows you to make a query (you can also hit the space bar or hit F2)
(not applicable)
lists all of your previous queries; click arrow to access
(double left or right arrow) scrolls up or down through your hits in a
query
Previous/Next Partition Hit
(small double left or right arrow) scrolls up or down through
records in a query much like the Previous/Next Hit buttons
d. Exact Query Template
The “Exact”
Query Template feature allows execution of a focused code search. Details are
provided in our Define Codes section. This query template should not be used to perform normal part
number to part number searches as the results will be limited in such a way that you will reduce your
possible chances for replacing a given part.
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e. Features in Your Advanced Query Window
The XREF™ cross-referencing product’s search engine is custom designed so that you will only need
to click one of the four options listed below. Click on your Query icon (binoculars) or <SPACE BAR>
on your keyboard to view the Advanced Query Window. Since the search engine is custom
designed; you will only click:

<PREV> to go back through the list of previously
executed queries
<NEXT> to go forward through the list of
previously executed queries
<OK> to view the results of your query
<CANCEL> to close out your query window
Click on your Query (binoculars) to view your Advanced Query Window.
f. Query Status
Displayed in the lower left corner are record & hit counters and your current query request.
IV.
Tutorial/Making Queries
Before starting these examples, please note that there are multiple ways of making a Query:
1. Pressing your <SPACE BAR>
2. Pressing <F2> key
3. Clicking on your lower or upper binoculars buttons
Instead of telling you which method to use to open up a query, this manual will simply say <OPEN
QUERY> (except for the special Exact Template Queries). Choose the method that works best for
you as you follow these step-by-step examples. Now let’s master the basics by putting your
operational knowledge to work!
HINT:
AFTER ENTERING QUERY, PRESS <ENTER> OR CLICK <OK> TO VIEW RESULTS
XREF™ Database
a.
Simple Query
The XREF™ database contains part number to part number replacements for elements, motors,
switches, controls, compressors, etc. You would always be using “XREF” when you are searching for
a known part number for the entire appliance industry.
<OPEN QUERY> to begin your first query example. Your query window is split into three different
sections. The “Word:” section lists every word and part number in alpha/numeric order. The
“Records with hits” section shows results of your request. You enter your request in the “Query For:”
section.
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Example #1:
1. Type the following: wr49x5023
2. In a split second, your computer found every occurrence of "WR49X5023"
3. Click <OK>
Your screen will change into full view and display all data that contains "WR49X5023". Your
requested data is highlighted throughout the screen. Your lower left Record & Hit counters show the
record being viewed and the total number of occurrences (for example: 1/14). As you move your
cursor downward, this indicates where you are within all of the occurrences. Click the scroll bar
downward on the right side of your screen so you can see how it is affecting the counter.
Each data record is separated by a white horizontal break and should be considered as NON
RELATED TO EACH OTHER. The same part number may be listed in several locations. In many
cases, you may wish to narrow your selection criteria. This is called “Finding Exact Replacements”.
Please continue with the next example.
b.
Find Exact Replacements
Let’s use one of these occurrences of "WR49X5023" to find an exact replacement:
Example #2:
1. Click on any occurrence of “WR49X5023”
2. Notice that this grabbed “WR49X5023” and brought back only records where
this number is in the crossed from the OEM field
You are presented with the direct replacement(s) and specifications of the original part number (if
available). Now you can choose from a much narrower and safer selection of replacements.
c.
Selection of Specific Brands
What happens when your screen is cluttered with unwanted brands you do not carry or do not have
access to? Let's take "AM211" for the following example:
Example #3:
1. <OPEN QUERY>
2. Type the following: am211
You found numerous occurrences of “AM211”. Your company may only carry Johnstone Supply
parts, so:
3. After “AM211”, press <SPACE BAR>, and type: js
4. Your computer will search through your database, matching “AM211” and
“JS” (code for Johnstone Supply Co)
5. Click <OK>
Data is highlighted for easy selection anywhere "AM211" and "JS" appear together in the same
record. The scope has been narrowed down (to around 13 matches as noted by the computer’s
lower left Record/Hit tabulations).
Example #4:
1. <OPEN QUERY>
2. Type the following: 4063
3. Click <OK>
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Your computer found around 169 occurrences for this number. You may choose among these other
vendor numbers (see first record) as possible replacements: 1025245 WCI (White Consolidated
Industries), S87-536 JS (Johnstone Supply), 6K888 GR (Grainger), AM206 GEM (Gemline), and
4095 & 4063 GE (General Electric). Lacking these brands, you may take it one step further by seeing
who else is using GEM’s # AM206:
4. <OPEN QUERY>
5. Type the following: am206
6. Click <OK>
XREF™ will find around 221 matches for that number. To find an Exact Replacement, click on any
occurrence of “AM206” to find the record that contains this number in the “OEM” (crossed from) field.
d.
Exact Template
Let’s do a Query for “AM206” using your Exact Template:
Example #5:
1. Click on your
button to open up your exact query window
2. Type the following: am206
3. Click <OK>
You are immediately shown only available exact replacements and specifications.
APPLIANCE Equipment Databases
XREF™ "APPL" has the capability to provide information on over 139,000 appliance models. In
addition to model number to OEM part number crosses, it covers every aspect of part number crossreferences including motors, elements, gaskets, sensors, v belts, compressors, etc. You need not
look into 15 different manuals for parts cross-references. XREF™ "APPL" has information that is
available throughout the appliance industry!
a.
Search for Dryer Models
You may know the equipment model number and need to look up OEM part numbers. Or you may
have an OEM part number and need to determine which models that part is being used in. In many
situations, you are only presented with the equipment model number. Remember, for these dryer
related appliance model look-ups, you must be in the "DRY" database:
Example #6:
1. Click on your
button at the top
Now you are presented with the title page for the dryer database. Notice that the header in the top,
blue strip and the footer down below next to the start button “Folio Views – [DRY:..” tell you that you
are in the dryer database. “DRY” is also underlined and highlighted in blue on its front page. For this
exercise, let's look up all the information on GE model # ADDG7580PB.
2. <OPEN QUERY>
3. Type the following: addg7580pb>
4. Click <OK>
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You are presented with a full view of all functional parts for this model. The requested model number
is clearly highlighted in dark blue on your screen. In the upper left hand corner under DESC, you will
find the source of our data (when available). It may be very useful in case you need to refer back to it
for clarification or to locate miscellaneous, non-functional parts. Certain fields are blank for a reason:
it means certain parts are not used on this model.
b.
Search for Components by Description
Let's request a motor for the same model # ADDG7580PB by description.
Example #7:
1.
2.
3.
4.
5.
<OPEN QUERY>
Now click on your <PREV> button to retrieve your last Query
Hit the <END> key on your keyboard and press the <SPACE BAR>
Type the following abbreviation for motor: mtr
Click <OK>
"MTR" is clearly highlighted and next to it is the number you needed: WE17X32.
c.
Search for Models with Specific Component
If you would like to identify every model that uses this particular part, please do the following:
Example #8:
1. <OPEN QUERY>
2. Type the following: we17x32
3. Click <OK>
You may briefly scan around 433 occurrences of this number by clicking your right scroll bar
downwards or hovering over the results and rolling the scroll wheel on your mouse. This feature can
be helpful in determining whether or not to add an item to your inventory.
d.
Link OEM Part Numbers Back to XREF™
What if you need to replace a # WE17X32 motor in an ADDG7580PB GE unit?
Example #9:
1. Click once on any occurrence of “WE17X32” within the records to go back to
XREF™ with all of your options.
GE’s other numbers (WE17X10010, WE17X53, & 4056) can replace the original motor “WE17X32”.
In addition to showing OEM possibilities, you may consider 4601 EMER (Emerson), AM205 GEM
(Gemline), MTG-4056 BROW (Browning), 85230387 WARD (Montgomery Ward), 6K988, 2K153 GR
(Grainger), S88-951, S87-848 JS (Johnstone Supply), or 4J792RS AMANA/SPEED
(Aman/Speedqueen) as possible replacements.
2. To go back to the dryer database, click on your
icon at the top.
3. To go back to your previous search click the single back arrow.
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e.
Define Abbreviations
On your “APPL” (model number parts list) screens, you will see part descriptions listed in abbreviated
forms. Most of these abbreviations are logged into an internal dictionary for easy identification. A few
examples include: DIAL TMR, KNB TMR, SW DOOR, and SW STRT.
Example #10:
1.
2.
3.
4.
5.
f.
Click on your bottom <QUERY TOOL> button
Enter the following: addg7580pb
Click <OK>
Now click on an abbreviation like “DIAL TMR” to find out what it means
Click on <GO BACK> key (top single left arrow) to return to parts list
No Parts Matches Found!
Let's say you needed to know all possible replacements for this model’s TIMER (TMR) # WE4X471.
Example #11:
1. Locate and click on “WE4X471”
When you click on an abbreviation or a part that will not have a cross-reference, a window will open up
with this message: “No parts matches found!” Click on “OK” and you will remain in your current
screen. Now you know to order the original part directly from the manufacturer. The supplier
database example #12 will show you how to do this.
g.
DISH
, MICRO
and WASH
, MISC
, RANGE
, REFRIG
,
Databases
While the contents differ, the functionality behind these databases remains the same. Try looking for
familiar model #’s in appropriate databases.
Supplier Database
Let's say your result in crossing a General Electric (GE) part number was "OEM ONLY, MUST
CONTACT OEM." or “No parts matches found!” If you are a dealer needing to locate a GE
franchise in your state of Ohio:
Example #12:
1.
2.
3.
4.
Click on your
button to enter the supplier database
<OPEN QUERY>
Type the following: ge oh
Click <OK>
You now have all of the records from which to locate your closest Ohio General Electric dealer.
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HELP Database
XREF Encyclopedia contains a separate help database containing a quick reference guide, the users
manual, a motor specifications examples section, a specifications info and definitions section, a motor
specifications glossary, and a motor codes by brand list. However, there is no database button on
the program to access the data. To open the database, follow the next steps.
1. Click on the
button at the top left of the program window.
A window will appear and you will need to select the database to be opened.
2. Select the FolioHlp.nfo infobase file by single-clicking on it
3. Click the <OPEN> button
The XREF program will load the database.
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To search the database, you will need to open a query window just as you would when searching any
other database. As with other searches, the query will narrow down the information included in the
help database and will remove individual sentences or phrases from their context. Because of this
feature, it is more often a better choice to simply scroll down through the entire database to find what
you are looking for. The help database is small, therefore it is not time consuming to simply scroll
through it.
To return to any other database, simply click on any one of the database buttons at the top.
To print the entire help database, hold the <Ctrl> button and hit the P key and make sure “All” is
selected.
To print specific sections of the database, click just before the section you wish to print and while
holding the mouse button down, drag the cursor downward. The text will be highlighted as you drag.
When you reach the end of the section to be printed, release the mouse button, then hold the <Ctrl>
button and hit the P key and make sure “Selection” is selected. Click <OK> to print the selection.
V.
Features in Depth
ALWAYS, WITH NO EXCEPTIONS, TRY TO NARROW YOUR SELECTION TO EXACT
REPLACEMENTS! To achieve that, single-click on any occurrence of a searched part number.
Your selection will be narrowed down to very close or exact replacements only.
a. Using Wild Cards: ? and *
Let's try out a very handy feature in XREF™ that allows you to find information on incomplete part
numbers. In this example, assume that you have a lengthy equipment part number that reads:
3ART_VH_. (Unreadable or unknown characters are substituted by “_”).
Example #14:
1. Click
and then <OPEN QUERY>
2. Type in the following: 3art?vh?
3. Click <OK>
XREF™ found all of the occurrences where a question mark (?) substituted a character.
Example #15:
What happens when more than one character is illegible or unknown?
1. <OPEN QUERY>
2. Type the following: 3art*
(Note: <SHIFT 8> for the * or asterisk key)
3. Click <OK>
XREF™ found all of the occurrences where the first four characters are 3ART.
The (*) symbol is a wildcard that can substitute up to 40 characters. Use the (*) wildcard in any
database to substitute an unknown amount of alpha/numeric characters.
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b. Using | (AND/OR)
Use your vertical line | (SHIFT + \) key to query one or more items. The results will show records with
only one or both brands request. For example, if you typed this query: <JS|RS>, you will request
records with only JS abbreviations, records that have only RS abbreviations, and those records that
contain both JS and RS brands.
c. Define Abbreviations
When you do not understand the meaning of an abbreviation like "EMER", please do the following:
Example #16:
1.
2.
3.
4.
Click on top
icon
<OPEN QUERY>
Type the following: abbrev emer
Click on <OK> to display its meaning
When you do not understand the meaning of an abbreviation like "WR”, please do the following:
Example #17:
1. <OPEN QUERY>
2. Type the following: abbrev wr
3. Click on <OK> and scroll down to the main code record to see its meaning
d. Define Codes
Throughout the database, you will see abbreviated forms of expressions categorized as CODES:
Example #18:
CODE MARS “117” means FOR LOW VOLTAGE CONDITIONS USE 04021. To find an immediate
explanation for this code:
1.
2.
3.
4.
Click on the
button to launch the query window
Type the following: code mars 117
Click <OK>
The record containing the definition for CODE MARS “117” will be displayed
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VI.
How do I exit from XREF™?
Cancel any open Query screens and click on your topmost right “X” button to exit from XREF™.
NOTE: Do not click on the lower set of minimize, maximize, and close buttons as this will completely
close or hide the database you are currently in. If you do click one of these buttons, when you
attempt to enter that database to make a query you will receive the error message “Unable to open
infobase. The license user limit has been exceeded. (3463,3)”. Simply close and reopen the
program to restore the databases to their proper state.
VII. Helpful Hints
It may look complicated at first, but as you can see now, the software is quite simple to use. Using
the above few examples, you can learn how to create your own queries for the databases. We are
confident that once you get past the initial introduction to XREF™, it will become an extremely useful
tool for everyday operations.
a.
Training
We would also like to call your attention to the importance of training. Not fully utilizing a program or
tool you have at your disposal will shortchange you as well as your organization. It is to your
advantage to learn how to efficiently operate XREF™ and we are here to help you. Please call us for
an over-the-phone training or any additional help.
b. Uniformity of Part Numbers
For uniformity of part numbers, certain forms of numbers have been modified:
Example # 1:
Example # 2:
Example # 3:
Example # 4:
Example # 5:
Example # 6:
Example # 7:
Example # 8:
Example # 9:
Example # 10:
LETTER “O” BECOMES A ZERO “0” (except in brand names)
Dashes (-) are usually removed between a letter and a number
Numbers such as Gibson’s G000162672 will be in as “G162672”
Fasco motor numbers such as D158 will be in as “D-158”
Norge numbers such as 35-0023 will be in as “35-23”
Most RobertShaw numbers are in as-is (ie., 700-055 or 100-832-02)
Amana # 53201-005 will be in as “53201-5”
Frigidaire # 0817487 will be in as “817487”
GE # WE0002X0002 will be in as “WE2X2”
If a zero follows a letter or a dash, it is often removed: Vulcan part number
2750-A01 will be in as 2750-A1 and Thermador 00-64-017 will be in as 64-17.
Note that when non-essential zeros begin a number, they are often removed.
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VIII. We Want Your Feedback!!!
E-mail, Call, Fax or Snail Mail your suggestions to us:
XREF™ Publishing Co., Inc.
810 Water Street #2.
Port Townsend, WA 98368-5769
Phone# (360) 385-4279, Fax# (360) 385-4417
E-Mail: info@xrefpub.com, URL: www.xrefpub.com
Thank you for subscribing to the APPL Encyclopedia. We are convinced that in no
time, XREF™ "APPL" will become an invaluable tool for your everyday data crossreferencing adventures!
NON-EXCLUSIVE XREF LICENSE AGREEMENT
The XREF™ Encyclopedia is a proprietary product of XREF™ Publishing Co., Inc. and protected by copyright laws and
international treaty. You must treat the software like any other copyrighted material. Copyright laws prohibit making
additional copies of the software and databases for any reason. You also may not copy the written materials
accompanying the software.
This software is licensed to you as the sole user. You may use XREF™ on a single computer. If you wish to use
this software in a networking environment, you will need to obtain additional licenses.
XREF™ Publishing Co., Inc. grants LICENSEE a “NON-EXCLUSIVE”, non-transferable license to use the
XREF™ program solely for its own internal business use.
LICENSEE acknowledges and agrees that the XREF™ program and databases remain the exclusive property of
XREF™ Publishing Co., Inc., and no property rights in the XREF™ program and databases are herein conveyed other
than a limited right to use it set forth on this agreement.
In case of termination of LICENSEE's subscription to the XREF™ databases for what ever reason, LICENSEE
UNCONDITIONALLY agrees to return the XREF™ CD disk with manuals and dongle to XREF™ Publishing Co., Inc. You
may not decompile, disassemble, reverse engineer, or modify the program code or merge it into another program.
THE SOFTWARE IS PROVIDED “AS IS”, WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESSED OR IMPLIED,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A
PARTICULAR PURPOSE. LICENSEE EXPRESSLY AGREES THAT XREF SHALL NOT BE LIABLE FOR ANY
LOSS OF PROFITS, LOSS OF USE, INTERRUPTION OF BUSINESS, OR ANY DIRECT, INDIRECT, INCIDENTAL OR
CONSEQUENTIAL DAMAGES OF ANY KIND, EVEN IF XREF WAS ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES OR WAS GROSSLY NEGLIGENT. XREF ALSO DISCLAIMS ANY WARRANTY OF TITLE OR NONINFRINGEMENT OF THE INTELLECTUAL PROPERTY RIGHTS OF ANY THIRD PARTY, AND DISCLAIMS ANY
LIABILITY TO LICENSEE FOR ANY SUCH INFRINGEMENT. IT IS ALWAYS LICENSEE’S RESPONSIBILITY TO
CHECK ALL SPECIFICATIONS BEFORE SUBSTITUTING ANY/ALL PARTS!
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