Corpus Christi College
Cambridge
Job Description
GRADUATE ADMINISTRATOR
Job Title:
Graduate Administrator
Responsible to:
Tutor for Advanced Students
College Officer:
Tutor for Advanced Students
Purpose of Job:
To assist the Tutor for Advanced Students, the Graduate Tutors
and the Warden of Leckhampton in the administration of the
College’s Graduate Office; to be the key operational contact for
graduates; to organise and manage graduate related College
events.
Duties and Responsibilities

Supporting the Tutors by fielding enquiries from mail, e-mail and telephone, and
drafting/formulating correspondence.
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Providing advice and support to graduate students on operational, administrative
and domestic matters, taking an interest in their wellness, being aware of other
issues relating to students, and providing non-academic references for past and
current students.
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To be knowledgeable about legislation and University policies concerning
graduate students including visa monitoring of overseas students.
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Assisting with the admissions process by responding to enquiries from
prospective graduate students, by liaising with the University’s Graduate
Admissions Office, and by processing applications online.
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Supplying information on the status of admissions to the Tutors; managing the
College’s postgraduate student database and other records.
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Developing and maintaining good relationships with Departments, Faculties and
Trusts of the University, and with other offices/departments within the College.
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Collating accurate and up-to-date information about graduate financial support.
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Administering a range of scholarships, research grants, travel grants and
hardship funds awarded by the College, and liaising with other funding bodies
within the University.

Assisting with the allocation of accommodation to graduates and academic
visitors; preparing information for the issuing of graduate leases.
Graduate Administrator Job Description 2015
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Organising and attending a variety of functions relating to graduates and
Leckhampton House.

Planning and managing graduate matriculation and graduation, and assisting the
Praelector on these event days. (9 Saturdays per year).

Maintaining postgraduate pages of the College website.

Key contact for College Research Associates.
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Providing administration for the Research Fellowship Committee.
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Attending College and University meetings to represent the Graduate Office.

Attending College and University training sessions to keep up to date with new
policies and technology.

Such other reasonable duties as may be required from time to time.
Graduate Administrator Job Description 2015
Person Specification
Education/Qualifications

Essential Criteria
A Levels or equivalent
Knowledge/Experience
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Strong administrative experience
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Skills/Abilities
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Personal Qualities/
Attributes
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Physical/Special
Requirements

Desirable Criteria
Degree
Formal secretarial
qualifications
Experience of working with
students and academic staff
Knowledge of administration
of grants.
Working knowledge of
CamSIS
Computer literacy with MS Office
and databases
Ability to work on 9 Saturdays per
year for Graduation
Excellent organisational skills
Advanced interpersonal skills
Tact, discretion and diplomacy
Developed communication skills
Forward thinking and good
prioritisation skills
Taking initiative
Flexible
Self-motivated
The office is on the first floor
accessed by stairs with no lift
available.
Issued by Department Head
……………………………………Name
……………………………………Signature
…………………………………….Date
Accepted and Understood by Postholder…………………………………….Name
…………………………………….Signature
…………………………………….Date
This job description will be reviewed periodically when additions and amendments may be made.
Graduate Administrator Job Description 2015