Class Conflict
(Date)
Dear Professor
,
My name is (Coaches Name) and I am the Head (Sport) Coach at Wentworth. One of your current students,
_____________________, is a player on my team. We have reviewed our game schedule along with his/her
class schedule and have found the following class conflicts. I have asked each of my players to present this
letter to their professors and discuss what can be arranged so they can balance both their commitment to
academics and athletics. I stress the importance to my players that academics come first. If you could please
review and make note of the conflicts that would be appreciated. We will make a copy of this letter for your
records. I hope this letter will give our players the opportunity to speak with their professors and encourage
responsibility in our student-athletes.
Below please find the department of athletics Missed Class Policy that all of student-athletes are made aware
of and provided in our Student-Athlete Handbook.
Thank you for time and support of Wentworth (Sport).
Sincerely,
(Coach)
X 1111
Conflicts:
Date
Requested Time to leave class
Professors Signature: ________________________
Excused or Other
Arrangements
Date: _____________
Comments/Concerns: ______________________________________________________
________________________________________________________________________
_______________________________________________________________________
Policy Regarding Missing Classes While Representing Wentworth
The following policy was developed by the Faculty Assembly (now called the Faculty Senate) during the
1984/85 academic year, and was approved and implemented that same year. It was subsequently endorsed by
department heads and the Athletic Policy Board:
There are various times when students such as student‐athletes, student government officers, and members
of the student chapters of professional organizations leave the campus to represent the Institute and its
values. Occasionally, an intercollegiate athletic event, field trip, or professional meeting will conflict with a
scheduled lab, class, or examination. In these cases, the student is expected to notify the instructor, in writing,
in advance. Faculty should allow the student to make up the missed work without penalty. All students,
regardless of the activities they participate in as part of their Wentworth education, are expected to
conscientiously complete all assignments in the courses of study. As student‐athletes, there will be times
where you will have to miss class to compete in intercollegiate athletic events (you may NOT be excused for
practices or any activity taking place in the non‐traditional season). As a part of the “Student‐Athlete Code of
Conduct” you are required to sign before you may start practicing, the following is the procedure that must be
followed in regards to missing class while representing Wentworth in an athletic contest:
Student‐athletes are permitted excused absences for any classes that interfere with a scheduled athletic
contest, or travel to and from said contest. Forms, which can be obtained in the Athletic Office, must be filled
out and signed by both the student‐athlete and a member of the Athletic Department staff no later than 48
hours prior to the class to be missed. These forms are not to excuse a student‐athlete from a class to go to a
practice or for any other reason, and student‐athletes are encouraged to discuss their season schedule and the
possibility of missed classes with their professor(s) at the beginning of the season. Failure to comply with this
rule could result in poor academic performance, resulting in ineligibility to compete in intercollegiate athletics.
Student‐athletes are encouraged to discuss any and all potential conflicts with her or her professor at the
beginning of the semester or season, whichever comes first. Engaging in positive dialogue will only help the
professor understand your situation better and help the Department as a whole. The excused absence forms
may not be done retroactively.
Should there be any issues, please notify the Athletic Department.