SYCAMORE SPORTS BOOSTERS --
CONCESSION STAND MANAGER S
We are looking for two individuals to share in the responsibilities listed below.
Time frame
July 1 – Post job description ($800 per season per person)
July 15 – Deadline for applications (cover letter & resume) – email Jim Winters, Sports Boosters President
2014/2015 at wintersjl@aol.com
July 23-25 – Interviews
August 1 thru July 31 – one year contract
Concession Stand Manager(s) Job
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Keeping the concession stand running during all home games and/or tournaments.
Acquiring & searching out volunteers by working with team parents, coaches, Athletic Director to fill the
schedule.
Scheduling or appointing volunteers to staff the stand or working with stand if no volunteers are available or
closing the stand if manager or volunteers cannot work.
Opening the stand ½ hour before the first game by getting things started for volunteers; starting coffee, hot
dogs, nacho cheese machine, popcorn, etc.
Taking order for merchandise and providing instructions for volunteers on how to do the same.
Closing the stand at the end of the last game, cleaning the stand, including any cooking machines, at the end of
each day; leftover food will be put away, stored or thrown away as needed, empty trash.
Handling day’s receipts, i.e., retrieving money from cash drawer. Transporting all money from the weekend to
Treasurer’s or President’s house after closing on Sundays. The cash drawer should hold only enough money for
the following weekend ($250.00 for drawer and for what is needed to restock supplies.
Turning in receipts for restocking supplies to Treasurer or President along with money from cash drawer after
closing of concessions stand on Sundays.
Shopping for any needed items and restocking concession stand prior to next weekend games. N
Any items unable to be restocked should be noted & list turned in at that time.
Creating a manual to run the stand that will be used for volunteers to follow if the manager is not available; i.e.
how to run popcorn machine, cook any food, run appliances, sell merchandise, turn power on and off, etc.
Acquiring any required permits & inspections.
Attend and give monthly report/ update on concessions at Sport Boosters meeting.
Pre-season Tasks
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Create volunteer schedule. Contact team parent with dates and times needed. Volunteer teams should be
scheduled when they have a home game but not during the game. I.e.; varsity parents work sophomore game,
sophomore parents work varsity games.
Give a copy of the schedule to the director of volunteers for distribution and give electronic copy to website
manager for posting.
Clean concession stand in preparation for upcoming seasons.
Test all machines, oven, stove, etc.
Determine menu and pricing for the season.
Buy necessary food, condiments, and non-perishable items for upcoming season.
During the Season
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At the beginning of the week, send an email reminder to team parents, and volunteers who are volunteering for
upcoming games.
- Make sure all food is purchased.
- Setup cash box with $100 in cash
Get to concession stand at least one hour before opening to prepare for game.
Clean dishes and food machines, wash counters, etc.
Make a list of needed items for the following week or next game
Track expenses and income.
Concession stands provide a major source of revenue for sports boosters. Concession stand
manager must fulfill a variety of duties to ensure that customers leave with a satisfying meal,
snack or souvenir. The manager must see to it that the concession stand has enough food or
merchandise to sell and plenty of help, in addition to holding responsibilities for keeping it clean
and safeguarding the cash.
Inventory
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A concession stand is only as good as its offerings. The manager of most stands determines
which items to sell and at what price. The responsibility for ordering goods for delivery rests
with the stand manager in most cases. For smaller stands, such as those at many youth sports
leagues, the concession stand manager purchases items in bulk at a warehouse club to stock
the shelves. At large stands, such as at professional sports venues, the stand manager
typically does not order the merchandise but must review the inventory and sales reports to
spot sales trends and occurrences of shoplifting or employee theft.
Staffing
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When the concession stand has paid employees, the manager creates the schedule to meet
staffing needs based on a projected number of visitors to the venue. For volunteer-operated
stands, the manager reaches out to the volunteer pool to find workers. For youth sports or
events such as high school drama productions, the stand manager works with coaches or
parent groups to recruit volunteers. One effective way to do so is to assign teams or clubs a
set shift.
Training
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The concession stand manager holds training sessions and often prepares manuals or posters
to guide workers about each facet of working in the stand. Such training includes opening and
closing procedures; food-preparation techniques to ensure food safety; cleaning
responsibilities; operating the cash register, if the stand has one; and what to do in case of an
emergency. When volunteers comprise the work crew, stand managers still hold training
sessions and ask volunteers who expect to work several shifts to attend.
Cleaning
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The cleanliness of the stand, especially if food is prepared on site, represents a key
responsibility for the manager. Workers must clean all cooking surfaces, such as stove tops or
grills, at the end of each day. Dishes and cooking utensils should not sit in the sink or on the
counter for long periods, especially not overnight. Workers must wipe countertops with soapy
water, sweep all floors and empty the garbage at shift's end or more frequently if necessary.
Monitoring Money
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The managers of small concessions are responsible for charting sales each day and keeping track
of revenues and expenses. Often, they have the task of depositing money in the bank and
guaranteeing that the stand has enough cash and coins to open each day. At large concession
operations, an individual assigned to handle finances in the organization collects the cash, but the
stand manager still reviews revenues and daily sales to adjust staffing levels and inventory
volume when needed.