LLANWERN COMMUNITY COUNCIL
MINUTES OF THE MEETING HELD ON MONDAY 27TH JULY 2015 AT 7:30PM
AT LLANWERN VILLAGE HALL
PRESENT: Cllr Mike George (Chair), Cllr Trevor Brown, Cllr Paul Burgess, Cllr
Michael Wilding, Mrs Karen Wilson (Clerk).
IN ATTENDANCE: Mr Alan Whiting, 2 x members of the public who are
considering moving to the village.
Item
1.
Action
APOLOGIES FOR ABSENCE
Apologies for absence were received from Cllr Hayley Bell, Cllr Andrew
Goddard and Cllr Steve Parry.
2.
MINUTES OF PREVIOUS MEETING
The minutes of the previous meeting on Monday 29th June 2015 were
duly approved and signed.
3.
ANNOUNCEMENTS
Cllr George announced that two members of the public were in
attendance as they are considering moving to Llanwern Village.
4.
SECTION A – PLANNING
Application 14/1135 – Residential Development off Cot Hill – Cllr
George responded and had previously circulated his response to all. Cllr
George reported that St Modwen have now objected to the drainage
strategy. Ongoing. It was thought that Newport are keen to adopt
Gallaghers’ strategy.
Application 15/0561– ERECTION OF REPLACEMENT 25M HIGH
TELECOMMUNICATIONS MAST WITH ASSOCIATED ANTENNA.
Nothing more has been heard regarding this. Ongoing.
MG
MW/
TB
Appeal
APPEAL SUBJECT: ERECTION OF TWO STOREY DWELLING
INCLUDING NEW VEHICULAR ACCESS AND ENGINEERING WORKS
ASSOCIATED WITH INCREASING GROUND HEIGHTAPPEAL
REFERENCE: APP/G6935/A/15/3049383 The Fields, Milton Hill,
Llanwern
The planning inspectorate had previously asked for comments on the
appeal and Cllr Brown had responded on the Community Council’s behalf
to inform them that we wished for our original comments to still stand
with nothing further to add. Nothing more has been heard regarding this
MW/
TB
MW/
however, the closing date is 14th July and it is thought the announcement
may take a few weeks to come through.
TB
Ref: 15/0530 - ERECTION OF BALCONY AT FIRST FLOOR LEVEL.
Greystones, Greystones, Milton Hill, Llanwern, Newport, NP18
2DU. This has now been granted.
Ref: 15/0665 - REDISCHARGE OF CONDITION 04 (SUB AREA
MASTERPLAN) OF PERMISSION 06/0471 FOR A MIXED USE
URBAN EXTENSION ON THE FORMER LLANWERN STEELWORKS
(GLAN LLYN) IN RELATION TO THE WESTERN SUB AREA. Cllr
Wilding reported that the plans state the Council are working with
discharged conditions to proceed with the school, a bowls/sports club and
a recreation area. Regarding the school, Cllr Wilding has heard that there
are plans for the first intake to be September 2016.
MW/
TB
New applications received
Ref: 15/0844 PROPOSED TWO STOREY SIDE EXTENSION. It was
agreed that we would not oppose this application however, it was noted
that the application does not make any provision for car parking. They
are assuming that each drive can accommodate two cars, however, the
drive per house is not wide enough. This would be pointed out in our
response to the application.
Ref: 15/0709 - ERECTION OF TWO STOREY SIDE EXTENSION AND
ALTERATIONS TO DRIVEWAY. There were no objections to this
planning application.
MW/
TB
MW/
TB
Ground opposite to the Bus Shelter on Station Rd
It was noted that this ground is being rented in the village, originally used
for horticulture & agriculture. Various items are being stored there and
there is clearly a planning issue here. Ward Councillor Martyn Kellaway
has been informed. In addition, Cllr Burgess knows the owner of the
property and will speak to him and report back at the next meeting.
MG/
PB
FINANCE AND LOCAL GOVERNMENT
Concurrent Monies – Councillor George will ask Ann Jenkins what
happened at the last meeting to discuss this and report back. The
Council had previously selected the option based on population, with its
second choice being precept. Councillor George will also ask how many
houses they have in Glan Lyn as it is thought they should put the matter
of concurrent monies out for consultation again. It would be
unsatisfactory for them not to do so. This remains ongoing and is carried
over from the last meeting.
MG
Bus Shelter– this remains ongoing.
MG
Playing Field Fence – the fence has been fixed and we are awaiting the
invoice. Ongoing.
MG/TB
Access to bank accounts – It was agreed that Cllr George would test
the online banking system to see if it works. Ongoing.
MW
Audit of accounts – Cllr Brown took Councillors through the accounts as
at 27th July, and it was proposed by Cllr Burgess that these be accepted.
Cllr Whiting seconded this. Cllr Brown and Cllr George proceeded to sign
the front cover of the accounts. Cllr Brown passed these to Cllr Burgess
to pass to the Auditor.
PB
Insurance premium – Cllr Brown reported that the Council’s insurance
policy with Zurich has increased significantly from £757 in 2014/2015 to
£1,215 in 2015/2016 and Councillors suspect this may be because we revalued all of the play equipment and made a claim. Cllr George to clarify
this with Cllr Bell. Mr Whiting said that Councillors are welcome to have a
look at the insurance policy relating to Bishton Community Council as it is
thought that, after three years of loyalty, customers are entitled to a
discount if they pay their premium annually. All agreed this is something
that can be looked at next year.
MG
AON policy – Cllr Brown passed this to Mrs Wilson for filing.
KW
2 x responses ref: planning applications 15/0530 and 15/0709 –
These were passed to Mrs Wilson to post.
KW
Bank statement – A bank statement in respect of the Village Hall had
been received and was passed to Cllr Brown.
TB
Village Hall outstanding issues – A number of issues with the Village
Hall relating to the doors, the window which does not close properly, the
boundary fences, the fridge and the hand driers in the toilets and the
kitchen. The Management Committee does not meet often although it is
thought a meeting is in the process of being organised for sometime in
August. It was suggested the Community Council should try to
proactively drive things a bit more however, we were advised to keep the
Trustees and the Management Committee separate. If the Council
became the Management Committee then there is a possible conflict of
interest. It was agreed that Cllr George would attend the next meeting of
the Management Committee to represent the Council. Cllr Brown would
inform Cllr George of the date of the next meeting once it is arranged.
MG/TB
Accounts for payment
Insurance policy for the Village Hall – Cllr Brown had gone through
this and reported no changes and suggested we look into the possibility
of having one policy. The insurance policy is held with Morgan Brokers,
who we have been customers of for 4/5 years. Agreed that Cllr Brown
would raise this at the next meeting of the Management Committee
however, the Committee hasn’t met since March. It was agreed to pay
the sum of £1,217.32 to renew the insurance policy.
Mrs Wilson - £209 payment for July. Agreed to pay. A cheque was
TB
raised.
TB
Community Council Accounts - It was agreed that Mrs Wilson would
now take on the accounts, initially with the help and guidance of Cllr
Brown.
KW
SECTION C – LEISURE AND AMENITIES
Community Council Field/Boundary Fence – This remains ongoing. It
was agreed we need to buy the stakes and the wire ourselves and pay
someone to put it up. Councillor George will investigate.
Road sign – Cllr Burgess confirmed he had informed the One Stop Shop
that the road sign between Bishton Corner and the bridge has been hit
down but he has not heard anything back from them. This remains
ongoing.
Glan Lyn Site Facilities Management. Following Glan Lyn residents’
concerns, Ward Councillor Martyn Kellaway, Councillor George, Councillor
Burgess, Councillor Wilding and a resident of Glan Lyn, Keith Horton met
with representatives of Persimmon Homes and St Modwen on 24th June
2015. The minutes of this meeting had been distributed to Councillors.
It was thought we are no clearer as to who to approach until the
management plan is distributed. It was agreed Cllr George would speak
to Ward Councillor Martyn Kellaway to remind them to do this.
MG
PB
MG
SECTION D – HIGHWAYS AND UTILITIES
Road Gullies – The gullies are still not working on Station Rd. This
remains ongoing.
Langstone Lane Flooding – Cllr George has followed up again on this
with Matthew Jones. Nothing to report. Ongoing.
Invitation from Railtrack – Mr Whiting reported that the meeting with
Railtrack did take place in Underwood. The work will definitely take
proceed. Mr Whiting had passed Cllr George a handout detailing dates,
etc and Railtrack are assuring people that they will not be disturbed. If
anyone would like to see the brochure, they should let Cllr George know.
MG
MG
Community Council Field – Cllr George has cut the grass around the
outside of the field.
Speeding in Llanwern Village – Cllr Parry is still dealing with this but
was not present at the meeting to give an update. It was agreed that
Mrs Wilson would obtain an update from Cllr Parry and report back.
Speeding on the Queensway, adjacent to Glan Lyn – Cllr Wilding
reported that, despite the Eastern Distributor Road being in operation for
two years, it has not actually been adopted by Newport City Council and
the speed limits are not legal. Laura Price, PCSO, will continue to do on
SP/
KW
MW
the spot speed checks. Ongoing.
5.
CORRESPONDENCE
30th June
2015
30th June
2015
1st July 2015
One Voice Wales
Newport City
Council
Calls for Honours Nominations
(Birthday 2016).
Collection and Management of
Devolved Taxes.
Weekly Planning List for 22nd June
2015 – 26th June 2015.
3rd July 2015
Newport City
Council
Delegated Planning Decision
Schedule - 2nd July 2015.
Newport City
Council
Newport City
Council
Weekly Planning List for 29th June
2015 - 3rd July 2015.
Delegated Planning Decision
Schedule for 9th July 2015.
7th July 2015
9th July 2015
13th July
2015
13th July
2015
14th July
2015
15th July
2015
16th July
2015
17th July
2015
One Voice Wales
Councillor Wilding
One Voice Wales
Anuerin Bevan
Community Health
Council
Newport City
Council
One Voice Wales
Newport City
Council
20th July
2015
Councillor Wilding
20th July
2015
One Voice Wales
E-mail from Councillor Wilding to
Councillor Brown and Councillor
George ref: RE-DISCHARGE OF
CONDITION 04 (SUB AREA
MASTERPLAN) OF PERMISSION
06/0471 FOR A MIXED USE URBAN
EXTENSION ON THE FORMER
LLANWERN STEELWORKS (GLAN
LLYN) IN RELATION TO WESTERN
SUB AREA.
Tax Collection and Management
(Wales) Bill.
Aneurin Bevan CHC News Bulletin.
Weekly Planning List for 6th July
2015 – 10th July 2015.
Area Commitee Representatives.
Delegated Planning Decision
Schedule for 16th July 2015.
E-mail from Councillor Wilding to
Mrs Wilson ref: action for the
minutes. St Modwen’s &
Persimmon (“the Developer”) to
submit a site plan detailing each
parties obligations and
responsibilities for managing the
site and the services delivered. The
plan will include areas subject to
Section 38 highways adoption thus
transferring responsibility from the
Developer to Newport City Council.
Hold the date – 22 September
CCWater meeting in public &
stakeholder event.
20th July
2015
21st July
2015
21st July
2015
21st July
2015
21st July
2015
24th July
2015
23rd July
2015
5th August
2015
5th August
2015
6.
Newport City
Council
Welsh Government
Newport City
Council
Newport City
Council
One Voice Wales
One Voice Wales
Newport City
Council
Co-operative Bank
Newport City
Council
Proposal to establish a Welshmedium secondary school in
Newport.
The Playing Fields (Community
Involvement in Disposal Decisions)
(Wales) Regulations 2015.
Agenda for Council, Tuesday, 28th
July, 2015, 5.00 pm.
Weekly Planning List for 13th July
2015 – 17th July 2015.
Recruitment of a Chair of Natural
Resources Wales.
Independent Remuneration Panel
Survey.
Delegated Planning Decision
Schedule for 23rd July 2015.
Bank statement for the period
30/06/15 - 30/07/2015.
Planning application 15/0838 :
Alterations and extensions to
Monkspill Cottage, Station Road,
Llanwern.
ANY OTHER BUSINESS
Ref: Institute Committee – The Glan Lyn resident who is interested in
hiring the hall for a christening party had visited the hall. He would like
to bring his own bar.
Llanwern Brownie Pack – We have heard nothing more from the
Brownie pack who are interested in moving to the Village Hall from
Llanwern High School. It was agreed that Cllr Brown would follow this
up.
7.
TB
TB
DATE OF NEXT MEETING
It was agreed not to meet in August and the next meeting will be held on
Monday 28th September 2015. There may be an earlier meeting should
any urgent business arise.
There being no further business, the meeting closed at 20:52.
KW
LLANWERN COMMUNITY COUNCIL
Notice is hereby given that the next meeting of Llanwern Community Council will
take place in Llanwern Village Hall on Monday 28th September 2015 at 7:30 pm.
Karen Wilson, Clerk to Llanwern Community Council.
AGENDA
1. Apologies for absence.
2. Minutes of previous meeting.
3. Announcements.
4. Reports, as follows:
- Section A – Planning
- Section B – Finance and Local Government
- Section C – Leisure and Amenities
- Section D – Highways and Utilities
5. Correspondence.
6. Any other business – at the Chair’s discretion.
Next meeting – to be confirmed as Monday 28th October 2015.