CPYHA NOVEMBER BOARD MEETING MINUTES
MEETING CALLED BY
CPYHA Board of Directors
TYPE OF MEETING
Monthly Board Meeting
FACILITATOR
Dave Baker (Vice President)
NOTE TAKER
Carolee Peterson (Secretary)
TIMEKEEPER
Dave Baker (Vice President)
ATTENDEES
Board of Directors, Committee Directors & General Members
1)
TUESDAY, NOVEMBER 17, 2015
CALL TO ORDER - Dave – 7:02 pm
2) ROLL CALL - Carolee
BOARD MEMBERS/COMMITTEE DIRECTORS/COMMITTEE COORDINATORS IN ATTENDANCE
(PRESENCE INDICATED WITH AN "X")
WADE GJERVOLD (PRESIDENT)
JOE OLSON (HOUSE CO-DIRECTOR, RECRUITMENT)
DAVE BAKER (VICE PRESIDENT)
x
GREG LINDER (HOUSE CO-DIRECTOR)
LORI ROBINSON (TREASURER)
x
NICK WARREN (HOUSE CO-DIRECTOR)
CAROLEE PETERSON (SECRETARY)
x
KATIE VERLO (CONCESSIONS)
CHAD KUEHNE (M-A-L)
x
LAURIE ZAHALKA (COMMUNICATIONS)
TOM SIMONSON (M-A-L)
x
LISA BLAKE (GAMBLING, CALENDARS)
BJORN BURNEVIK (M-A-L)
x
MEGAN LEITNER (TRAVELING MGR COORD)
DEBBIE HUYBERS (M-A-L)
x
ROMAN CANTU (M-A-L)
x
x
AMBYR JOHNSON (REGISTRATION)
x
x
BECKY MAIFELD (HOUSE MGR COORD)
x
JEFF SEMLING (COACHES SELECTION)
BILL BLAKE (EQUIP, GAMBLING, CALENDARS)
x
LINDSEY REIL (WEBMASTER)
MICHELLE BAKER (CONCESSIONS ACCT)
ALYSSA SENESCALL (SAFETY)
ROSS JERPSETH (ICE SCHEDULER)
TOM PAJUNEN (CLINICS)
BILL LAWLER (TRAVELING, COACHES SELECTION)
PETE HOLOIEN (PLAYER DEVELOPMENT)
BUD WILLIAMS (ICE LIAISON)
DAVE PETERSON (GIRLS)
JULIE WALKER (FUNDRAISING DIRECTOR)
x
x
PEGGY SWAYZE (TEAM PHOTOS)
x
KEVIN PIETSCH (ACE DIRECTOR)
JENNIFER PETERSON (GIRLS)
GREG BLODGETT (VOLUNTEER COORDINATOR)
JEFF HEDLUND (S.K.A.T.E.)
KARI CARLSON (HEGGIES)
ANNA BELLESON (BE A REBEL COORD)
JESS AND RYAN TESDALL (SPONSORSHIP)
ANDREA STONE (CANDY BARS)
SHEILA GJERVOLD (BY LAWS)
JEFF LANGE (WREATHS)
x
NATE STULC (MITE JAMBOREE)
GENERAL MEMBERS IN ATTENDANCE
Brad Solomon, Matt Erickson, third signature I cannot read
3) BOARD/COMMITTEE DIRECTOR REPORTS
Wade
APPROVAL OF MINUTES
PRESENTATION
All board members were emailed meeting minutes from October to review.
CONCLUSIONS
A motion was made, seconded and passed to approve the meeting minutes for October.
seconded and passed to approve the minutes for October.
LORI ROBINSON
PRESENTATION
TREASURER’S REPORT
Treasurers report - October
Cash is at $72,00. October Ice Bill is $47,000. Accounts receivable at $3,200. Income is up $16,000 due
to Bantam tryout fees. We are right in line with expenses. 3 families are on payment plans for past dues.
2 families are no longer with CPYA.
October’s report was reviewed. A motion was made, seconded and passed to approve the
treasurers report for October.
CONCLUSIONS
BILL BLAKE
PRESENTATION
GAMBLING REPORT
(WADE)
Nothing at this time
CONCLUSIONS
Report has not come back from accountant yet. Will review Oct/Nov at December’s meetng.
NICK POWELL
CHAMPLIN ICE FORUM
PRESENTATION
NA
CONCLUSIONS
JOE OLSON, NICK WARREN,
GREG LINDER
HOUSE
PRESENTATION
(BJORN)
All teams are formed. There will be no rebel rouser this year.
CONCLUSIONS
BILL LAWLER
TRAVELING
PRESENTATION
(BJORN)
Nothing new to report. Season is off and running.
CONCLUSIONS
JENNIFER /DAVE PETERSEN
PRESENTATION
GIRLS
(DAVE)
Bjorn asked about Co-op with Coon Rapids for next year. Dave said that is the plan for both
associatons.
CONCLUSIONS
AMBYR JOHNSON
PRESENTATION
REGISTRATION
(CAROLEE)
House book sign off is December 5th.
CONCLUSIONS
BECKY MAIFELD (HOUSE),
MEGAN LEITNER (TRAVEL)
PRESENTATION
CONCLUSIONS
MANAGER COORDINATORS
(ROMAN)
Managers manuals for House were updated. House managers meeting will be November 22nd
at 6 pm.
KEVIN PIETSCH
ACE
PRESENTATION
(CHAD )
Kevin is working with coaches to make sure they have everything that is required completed.
CONCLUSIONS
SHEILA GJERVOLD
BY-LAWS
(WADE)
NA
PRESENTATION
CONCLUSIONS
TOM PAJUNEN
PRESENTATION
CLINICS
(TOM)
NA
CONCLUSIONS
BILL LAWLER, JEFF SEMLING
PRESENTATION
COACHES SELECTION
(DEBBIE)
NA
CONCLUSIONS
LAURIE ZAHALKA
PRESENTATION
COMMUNICATIONS
(CAROLEE)
NA
CONCLUSIONS
KATIE VERLO,
MICHELLE BAKER (ACCT.)
CONCESSIONS
(LORI)
Katie asked about the board getting a Sams Club Membership instead of using her own.
PRESENTATION
CONCLUSIONS
BILL BLAKE
Board decided they would reimburse Katie for the $45 she paid for her membership since she
uses it for CPYHA.
EQUIPMENT
(DEBBIE)
PRESENTATION
Mite Jerseys are almost done. Handing out puck bags and goalie equipment. Need to
purchase more bags.
CONCLUSIONS
Bill is passing on the jersey job to someone else next year. Possible canidate is Brian Allen.
JULIE WALKER (DIRECTOR)
ANDREA STONE (CANDYBARS)
BLAKES (CALENDARS)
KARI CARLSON (HEGGIES)
JEFF LANGE (WREATHS)
FUNDRAISING
(CAROLEE)
Heggies pizza sales will begin Dec 1. Turn in will be January 11 and pick up January 25th.
Calendar turn is December 6th.
PRESENTATION
Wreaths – still have a few spots left for volunteers for wreath pick up. Pickup starts at 10. Will
send out reminder this week. Will provide numbers at the December board meeting.
CONCLUSIONS
BUD WILLIAMS
ICE LIAISON
(WADE)
NA
PRESENTATION
CONCLUSIONS
ROSS JERPSETH
PRESENTATION
ICE SCHEDULER
(BJORN)
Ice draft was held for practice ice times for travelling teams. Scheduled 180 hours of ice in under 3
hours. All ice is scheduled from dec 1 – end of season. Ross felt it was very successful and will plan to do
it again next year. Lots of 6 am ice times are left open. Teams opted to do some joint practices at later
times and share the ice instead of taking 6 am. Teams that Ross would n’t have scheduled to gether
like squirt/bantam are sharing ice times. There were over 60 hours of unscheduled ice. Will try to sell.
Champlin outdoor ice is $45 an hour. All house and travelling ice time will be entered on calendars
within the next few days.
CONCLUSIONS
Open
PLAYER DEVELOPMENT
PRESENTATION
(TOM)
Sweet hockey is no longer available for coaches to use. Sweet Hockey and NGIN are no
longer partnering.
CONCLUSIONS
JOE OLSON
RECRUITMENT
(BJORN)
NA
PRESENTATION
CONCLUSIONS
ALYSSA SENESCAL
PRESENTATION
CONCLUSIONS
SAFETY
(DEBBIE)
Need to revisit what this role really is.
ANA BELLESON ( B.A.R.)
JEFF HEDLUND (S.K.A.T.E.)
NATE STULC (JAMBOREE)
DEBBIE HUYBERS (PARENT RLF)
PRESENTATION
SPECIAL EVENTS
(BJORN)
(CHAD)
(CAROLEE
(DEBBIE)
Nate is starting to work on the Mite Jamboree. Reached out to 16 people that choose Mite
Jamboree volunteering at registration time. Has heard back from some - 6 are returning
committee members. The MJ is scheduled for February 26-28th.
CONCLUSIONS
JESSICA AND RYAN TESDALL
PRESENTATION
SPONSORSHIP
(ROMAN)
NA
CONCLUSIONS
PEGGY SWAYZE
PRESENTATION
TEAM PHOTOS
(WADE)
House photos are Dec 3. Peggy booked rooms for next year as this is always a challenge. Will
be November 1st for travelling and December 1st for House. We have the option of receiving a
large banner with all the teams photos instead of the individual 5X7 pictures to put in the
frame in the forum entry way. Will explore if this is something we want to do.
Peggy will step down from photos if there is someone else that is interested in taking over.
CONCLUSIONS
Marlow Roberts
PRESENTATION
TOURNAMENTS
(BJORN)
NA
CONCLUSIONS
Greg Blodgett
PRESENTATION
CONCLUSIONS
VOLUNTEER COORDINATOR
(DAVE)
159 dibs items were posed 10/20-11/16. 34 unclaimed shifts. HS concessions have h 21 of the
24 shifts covered for the upcoming games. Still need people for wreath pickup. One family
claimed concessions and had a no show. Assigning teams to HS concessions seems to be
working well – each team gets 4 shifts (2 per shift). Looking for a wireless printer for the
concession stand to use by the volunteering committee.
Carolee will look to Wade for approval and purchase a printer.
4) OLD BUSINESS 5) NEW BUSINESS – discussion was had between some parents and Ross regarding ice time for the 10UA
team. Aparrently the team did not get many hours in November. Ross has acknowledge that was an
error on his part.
6) ANNOUNCEMENTS – no announcements
7) ADJOURNMENT
- 8:10
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