Dear Member
HONORARY TREASURER – RE-ELECTION
The Honorary Treasurer is a member of the National Executive Council, the NHF’s
governing body. There will be a vacancy from May 2016 when the current Honorary
Treasurer, Viren Voralia, finishes his first term of office in May 2016.
Viren is willing to serve for a second 1-year term, but the position is open to anyone within
the NHF membership who wishes to stand for election. If you would like to help grow and
develop the NHF, setting our future direction, making sure we achieve our targets and
keeping an eye on our finances, we’d love to hear from you.
A brief description of the role and what’s involved is enclosed. If you would like to stand for
election, all you need to do is complete a short statement about yourself, why you’d like to
be the Honorary Treasurer and the skills you would bring, and send it to me by no later than
5pm Friday 19 February 2016.
The election statements for all the candidates, including Viren Voralia, will be sent to
members for voting. The successful candidate will be appointed at the Annual General
Meeting to be held in London on the afternoon of Sunday 15 May 2016. If no-one else
wishes to stand for election, Viren Voralia will be re-appointed for a second 1-year term.
If you’d like to talk informally about the role do get in touch. My direct line is 01234 834380
and my email address is hilary.hall@nhf.info
I look forward to hearing from you.
Yours sincerely
Hilary Hall
Chief Executive
National Hairdressers Federation
HONORARY TREASURER – ROLE PROFILE
Along with the President, Vice President and Immediate Past President, the Honorary
Treasurer is an Officer of the National Hairdressers’ Federation (NHF), and is a member of
the National Executive Council (NEC), the NHF’s governing body. He/she is also a member
of the Remuneration Committee and may be invited by the Chief Executive to attend other
meetings where significant financial issues are to be discussed.
The NEC as a whole has final responsibility for NHF’s finances which are under the day-today control of the Director of Finance. The NHF is supported by its auditors, Grant
Thornton.
The position of Honorary Treasurer is voluntary, although reasonable expenses will
be reimbursed in accordance with the NHF’s expenses policy.
The Honorary Treasurer’s specific priorities are to:

Oversee the accounts of the Federation

Work with the Director of Finance to prepare and present a report to the AGM

Determine any disputes arising from expenses claims, in consultation with the
President

Act as a ‘critical friend’ to the Director of Finance and provide a link between the
NHF’s senior management team and the NEC in:
o
Ensuring the timely preparation of budgets, accounts and other financial
statements for the NEC and explain them to other NEC members if needed.
Presentations to NEC will be made by the Director of Finance.
o
Ensuring that robust financial systems and controls are in place
o
Ensuring that accepted recommendations of the auditors are implemented
o
Ensuring that the NEC is advised on the financial implications of any strategic
decisions
o
Understanding the cash requirements of the business and advising the NEC
as appropriate

Work collaboratively with the Director of Finance, Chief Executive, other officers and
the NEC
To achieve these priorities the Honorary Treasurer will:

Have a good understanding of business finance, including profit and loss accounts,
cash flow statements, balance sheets, statutory accounts and investments, although
it is not necessary to have a financial qualification

Support the Director of Finance in ensuring that financial procedures and key internal
controls are maintained

Review the 3 year strategy, the business plan and budget for the following year with
the Chief Executive and the Director of Finance before they are presented to the
NEC. This will give the Honorary Treasurer an understanding of the overall financial
strategy, including targets, any assumptions made, the money to be invested in
recruiting and retaining members, the provision of membership services or other
services, and any opportunities for cost reduction

Review progress on the strategy, the half year management accounts (including reforecasts) and the year end management accounts with the Chief Executive and
Director of Finance, before they are presented to NEC to give the Honorary
Treasurer an overview of the Federation’s financial performance

In consultation with the President, Chief Executive and Director of Finance,
adjudicate on any disputes arising from the Federation’s expenses policy (and refer
to the Disciplinary Committee if necessary)

With the Director of Finance, attend meetings with the Federation’s auditors as
required

Be available to maintain contact with the Director of Finance as needed.
Term of office
The Honorary Treasurer is elected by the membership each year and he/she is installed at
the Annual General Meeting. The term of office lasts for 1 year, with a maximum of 3 terms.
The NEC meets 6 times a year. Meetings are usually held on Sunday mornings between
9.30am and 2pm (including lunch), but occasionally meetings are on Mondays. Meeting
dates from May 2016 are:




Sunday 15 May
Sunday 17 July
Sunday 18 September
Monday 14 November
NEC meeting plus Annual General Meeting
NEC meeting
NEC meeting
NEC meeting
The Honorary Treasurer may also need to attend meetings with the auditors (usually
immediately before an NEC meeting) and occasional meetings with the Chief Executive
and/or Director of Finance – Bedford or by phone/teleconferencing or prior to an NEC
meeting.
Expenses
Travel expenses are paid and overnight accommodation is provided where necessary, in line
with the NHF’s expenses policy.
ELECTION STATEMENT – HONORARY TREASURER
I …………………………………………………………………………………. [insert your name]
wish to put my name forward for election to the post of Honorary Treasurer.
My membership number is ………………………………
I am over 18.
I understand that if there is more than one nomination, the selection of the Honorary
Treasurer will be carried out by NHF members taking part in a vote. If there is only one
nomination, I understand the Remuneration Committee will review my application to check
my suitability for the role.
I will not exceed the word limit in my election statement and I understand that if I do, any
words over the limit will be discarded before circulation to members for voting to ensure
fairness for all candidates.
Signed ………………………………………………………….
Please complete your statement below:
1
About me and my business (max 150 words)
Date ………………………
Why I would like to be the Honorary Treasurer and the skills I bring (max 200 words)
You can complete the statement by filling it in by hand or contact enquiries@nhf.info for an
electronic copy. You may include a head and shoulders photo of yourself (optional).
Please post or email your statement and photo (if desired) to Hilary Hall, Chief Executive no
later than 5pm Friday 19 February 2016.
Elections (if required) will be carried out during March / April 2016. The appointment of the
successful candidate will start on Sunday 15 May 2016 with formal installation at the Annual
General Meeting in London. The successful candidate will also be invited to attend the NEC
meeting as an observer on the morning of 15 May as part of their induction.
January 2016