MINUTES
of the Stakeholders’ Meeting for results dissemination and
Project Partners Management and Working Meeting under the project
“Danube WATER integrated management” – WATER
Pleven, Bulgaria, 27 – 28.05.2015
The stakeholders’ regional meeting was organized by PP9; in the meeting wеre 54
participants, representing local agencies, public adinistration and universities.The start-up
regional meeting was opened by Mr. Petar Dimitrov, director of the Danube River Basin
Directorate in Pleven, who welcome participants and presenting the Directorate involvement
in the Danube WATER activities.
Partners provided 10 presentations, regarding the main results in the project, insisting
more on the Bulgarian partners important results as: contribution for improving the
monitoring system, installing 10 automate stations on the Danube tributaries (INMH). Data
collection is provided and data are posted on Internet, on a communication server
(www.hidro.bg). This data are used for 6 main tributaries modelling and forecasting with 3
days lag time. INMH also produced 6 models for rivers Ogosta, Vit, Osam, Yantra, Lom
and Isker. The forecasts are provided automatically for the forecasting platform for the
Danube River (for INMHGA data preparation and Danube modelling and forecasts). Both
data and forecasts are shared between the two institutions. PP10 will prepare the warnings
documents for the Portal data dissemination. PP3-INHGA will assist INHGA for sharing and
uploading data and forecasts.
PP11- EAMDR contributed with geodetic measurements for the harmonization of the
water stages along the Danube, considering transformation from the Baltic Sea system to the
European System. PP11 collaborates with PP4-UTCB, for both Danube sides continous data
calibration and getting a unic, harmonized geodetic system.
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PP12 ExEA contributed at the regional water quality laboratories intercalibration and
have a contribution for the Guidelines will be further used for this activity between the two
countries, at the border area, common contribution with the PP2-ANAR.
PP5, colaborates with PP6, PP7 and PpP13, for cleaning technology for d from
Cernavoda and Kozloduy. It is an important research program to identify reactive
substances, to clean the wastes and creating premisses of a cleaner enviornment and safter
region.
The Project Partners Meeting, which was organized during the 27 May in the
afternoon and during the 28 May, 2015 by the Lead Partner in cooperation with Project
Partner 9 (Ministry of Environment and Waters – Danube River Basin Directorate, Bulgaria)
took place within the premises of Project Partner 9. The main purpose of the meeting was to
clarify the approach for successfully finalising the activities, making sure that the Audit can
be contracted by LP and this could be adressed to the expected results, indicators and
objectives will be reached. Within the project activities, and in connection with the financial
reports will be provided by each of the 13 partners the information about the indicators.
The meeting was attended by representatives of all project partners excepting Project
Partner no.7-UPB and Partner no.13, IRNE. The list of the participants as well as the agenda
of the meeting and the presentation are attached to this Meeting Minutes.
27 May, 2015 – Project management
Project manager delivered to all Bulgarian partners the partnership Agreements signed
in original. It was discussed about the conditions of the last payments and requests for
validation of expensies. It was proposed that the audit verification to begin with Bulgarian
partners, who do not contracted services and equipment in the last period of the project
implementation. The audit will be during August, and will reflect all incurred expenses.
During the afternoon meeting LP discussion was guided for the final report
preparation. The Annex 93 template was delivered to the partners, to get aquinted with the
forms for reporting (digital format).
Some financial aspects were disucussed and the last aspects regarding the project
rebudgeting were discussed for clarifing the stage of Addendum 5 LP will participate in
BRCT meeting and calls for clarifying aspects for budget modification.
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The indicators should be clear described and documents providing support for
proving their full implementation should be prepared at the earliest proper time; the list of
indicators is attached.
The list of articles, including the name of the publication, copy of the front page and
of the content, any other proofing included in that publication will be delivered to LP till the
end of May.
28 May, 2015 – Working Meeting
All project activities were reviewed taking into account the need to accomplish the
indicators provided by the subsidy contract and the changes concerning the responsible
persons from both Romanian and Bulgarian Partners of each activity. The results of this
review are included in the revised table of the responsibilities for the project activities. A
summary is provided in the table below:
No
.
1
Activity
Adopting the EU
standards and
contributing to the
implementation of the
acquis on collection,
processing and
analysis of data
BG PP Responsible
Maria DAKOVA
Ruxandra BĂLĂET
(DRBD Pleven)
(LP – MECC/DWFF)
Mariana KANCHEVA
Milena GESHKOVA
mariadakova@bddr.org
2.
RO PP Responsible
Implementing the
Mariana KANCHEVA
Water Frame Directive
(DRBD Pleven)
(2000/60/EC) by a
high standard
Results/Indicators*
REPORT on joint
methodologies, joint
standards for water
monitoring
ruxandra.balaet@mmedi
u.ro
3 separate reports
Diana ACHIM
REPORT- Joint aligned
databases with interfaces
for data exchange and data
sharing with the large
(PP3 – INHGA)
1 article
3
monitoring program
of the water status of
the Danube river.
public, as demanded by
INSPIRE Directive
kanchevam@bddr.org
diana.achim@hidro.ro
1 article
Geodatabase
Guidelines for data base
use
3.
4.
Purchasing the
necessary equipment
Synchronise the
methodologies for
monitoring in
Romania and Bulgaria
and with the
international
regulations;
Milena GESHKOVA
Eduard COSTACHE
(DRBD Pleven)
(PP5 – NEPA)
mgeshkova@bddr.org
eduard.costache@anpm.r
o
Yana VUTOVA
MJ ADLER
REPORT on
(DRBD)
(LP – MECC/DWFF)
ExEA
ANAR
- Revised bilateral
agreement for
establishing new
monitoring standards.
- An adequate interface,
which will be shared
with the ICPDR and
other river countries
- Dissemination of
environmental data and
Warnings flow
1 article
Teodor PANEV
Rossitsa GOROVA
vgyosheva@bddr.org
REPORT - draft
-Guidelines for data base
use, for integrated
monitoring and data
exchange
5.
Inter-calibration of
the regional water
Teodor PANEV
Carmen
REPORT on
4
quality laboratories,
in conformity with
WFD implementation
– adequate equipment
acquisition, materials
and consumables
Reneta TASHKOVA
HAMCHEVICI
(PP12-ExEA)
(PP2 – ANAR)
carmen.hamchevici@ro
water.ro
-Joint aligned databases
with interfaces for data
exchange and data sharing
with the large public, as
demanded by INSPIRE
Directive
- inter-calibration (intercomparison) of water
quality data
CC:
Mary Jeanne Adler LP
mj.adler@yahoo.com
- articles and other mass
media project appearance:
2
-Guidelines for data base
use for water quality
mj.adler@hidro.ro
Silvia Neamtu - LP
silvia.neamtu@mmediu.r
o
6.
Comparable geodetic
systems for water
stages and for the
landmarks for water
level observation;
Bozidar YANKOV
Maya Yankova - NIMH
Prof. RUS Tiberiu –
PP4
REPORT on the field
work:
rus@utcb.ro
- Comparable geodetic
systems for water stages
and of the landmarks for
water level observation
Prof. MOLDOVAN –
PP4
- One Romanian and
Bulgarian systems
comparable data
5
- 1 article
- One harmonized water
level geodetic system
7.
Improving
the
methods
of
forecasting
by
developing a common
model, and warning
through
increased
accuracy
and
reliability based on
modern means of
communication
between
the
two
countries;
Dobri DIMITROV
dimitrov.dobri@gmail.co
m
Plamen NINOV
ninov.plamen@gmail.co
m
Marius MATREATA –
PP3
REPORT on:
- forecasting systems
- One common model for
dispersion and warning
system for Danube –
stakeholders inventory
Constantin MAGETZ –
for the dissemination
PP3
platform
marius.matreata@hidro.r
o
magetzconstantin@yahoo.com
3 articles
Forecasting and dispersion
model:2
Guidelines for models
application:2
6
8.
Staff
trained
to
operate
the
new
equipment and work
with the new software
application for quality
monitoring
and
diagnose;
Teodor PANEV-ExEA
Prof. DROBOT – PP4
Maya - NIMH
drobot@utcb.ro
Bozhidar YANKOV –
PP11
yankov@appd.bg.org
Increasing the capacity of
the personnel from the
ministries,
national
administrations and water
directorates for using the
GIS and spatial software
of the modern equipment
mapping the river bad,
velocities and hydraulic
works, as well as for
pollution control and
intervention
(Large
communities in flood
risk
areas,
Water
management authorities,
Counties in Romania (8)
and
Bulgaria
(7),
International
Commission for the
Protection of the Danube
River
- Trainings in GIS, digital
cartographic products use,
data base and equipment
use: 4
200 participants
Number of articles and
other mass media project
appearance: 1
7
9.
Increased
institutional capacity
of the Agencies,
Ministries and
National Institutes
Elitsa – PP9
Prof. DROBOT – PP4
nhranova@moew.govern
ment.bg
drobot@utcb.ro
Bozhidar YANKOV –
PP11
yankov@appd.bg.org
10. Spatial analysis for
identification of the
best areas for water
accumulation, to
recharge the
groundwater and
create the wet areas
for fisheries and for
ecological touristic
activities;
Marin IVANOV – PP10 Rodica MACALET
11. Low flows
management
guidelines for the two
countries, for drought
prevention in the
Danube floodplain
area; integrated
exploitation of the
reservoirs and of the
wet areas reserves;
Vesselin
ALEXANDROV –PP10
marin.ivanov@meteo.bg
rodica.macalet@hidro.ro
Ada PANDELE
Elitsa DYAKOVA
Joint identification and
actions in operational
water management in
cross border areas – MAP
& REPORT
ada.pandele@hidro.ro
1 article
Technical Report: 1
One layer in the
geodatabase
vesselin.alexandrov@me
teo.bg
Silvia CHELCEA –PP3
silvia.chelcea@hidro.ro
Sorin Teodor Mihaita
REPORT on how to deal
with uncertainties in the
magnitude of changes
causing low
flow/draughts, including
best practices
1 article
- Guidelines Low flows
and drought estimation –
data base structure for
8
EWS and data exchange 1
12. Elaboration of a new
technology for
wastewater
processing and
conditioning the liquid
organic wastes
radioactively
contaminated from the
nuclear power plants;
PP13
PP6
PP7
PP8
The
expected
technologies
have
favorable implications on
the environment and
contribute to the rise of
the safety degree of the
nuclear activities from the
both implied countries
- Radio active waste water
decontamination
technologyJoint
technologies for liquid
radioactive waste waters
which will be applied
- Obtaining of a
waste/matrix combination
which will exhibit
physical and chemical
stability - This method
will be applied by both
nuclear power plants from
Romania and Bulgaria.
Number of articles and
other mass media project
appearance: 3
13. Information
dissemination
mechanism for
Elitsa DYAKOVA
Mihai DRAGAN
Silvia NEAMTU - LP
- Increasing the public
awareness through
information campaigns on
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regional development
of the border area;
silvia.neamtu@mmediu.r
o
Corina LUPU – ANPM
the environmental
protection and
management in the crossborder area
corina.lupu@anpm.ro
Mariana APOSTOL
4 regional meetings
Mariana.apostol@anpm.r 500.000 persons reaching
o
information
- Warnings will be
disseminated, as well as
environment data - Large
panels for data
dissemination will be
installed in counties
office; warnings will be
disseminated, as well as
information about the
monitoring parameters
- Common simulation of
intervention/ exercise
1 article - ANPM
14. New procedures for
cross-border
collaboration
established as a result
of which the links and
Georgy Koshinchanov – Mary Jeanne ADLER INMH, Sofia
LP
-Joint early warning and
emergency
response
activities
- Increasing the public
10
exchange of
information between
the relevant Bulgarian
and Romanian
authorities will be
accelerated by
designing a geoportal.
mj.adler@yahoo.com
ANAR & DRBD – list
of big abstraction from
the Danube River
mj.adler@hidro.ro
Mariana APOSTOL ANPM
INHGA will apply advdisp. model for leg time
estimation
awareness through
information campaigns on
the environmental
protection and
management in the crossborder area
- Number of articles and
other mass media project
appearance: 1?
- Project portal:1
15. Detailed analysis of
the groundwater of
the Danube.
Galya ANGELOVA
Ruxandra BĂLĂET
g.angelova@bddr.org
(LP – MECC/DWFF)
Rosita GOROVA
ruxandra.balaet@mmedi
u.ro
REPORT on - models
application,
for
groundwater,
for
integrated monitoring and
data exchange
-Joint early warning and
emergency
response
activities
Rodica MACALET –
PP3
rodica.macalet@hidro.ro
2 articles
- Guidelines for models
application, for
groundwater, for
integrated monitoring and
data exchange: 1
11
16. Project management
Mary Jeanne ADLER LP
- Joint project
implementation
mj.adler@yahoo.com
mj.adler@hidro.ro
- Number of meetings: 6
Mihaela POPOVICI LP
mihaela_popovici@yaho
o.com
17. Dissemination
Mary Jeanne ADLER LP
mj.adler@yahoo.com
mj.adler@hidro.ro
-Increasing the public
awareness
through
information campaigns on
the
environmental
protection
and
management in the crossborder area
-Improved
availability
and dissemination of
information on joint
opportunities within the
border area.
-Warnings and decision
support system in case of
floods and accidental
pollutions.
-Improve
the
awareness
environmental
management
protection
public
on
and
Project web-site: 1
12
Project portal:1
Number of press
conferences:2
Number of articles and
other mass media project
appearance: 4
Appearance on the web
site per month 100
Brochure: 2
Newsletter: 4
Number of regional
events: 4
Common database: 2
Number of trainings,
seminaries: 4
Number of participants
involved:50
Number of products
raising awareness on water
management and
environmental
protection:5
Number of joint
management systems
implemented: 2
The extent to which the
13
eligible area is covered by
awareness raising
campaigns: 80-%
Administrative persons
involved:20
18. Audit
30 August Financial
Report for BG partners
30 Sept – financial report
for Romanian partners
30 July first draft of the
technical report
30 September final report
Some problems related to the reaching of indicators were debated by the partners and solving
proposals were advanced, as follows:
- Letter of invitation for the minister of environment in Bulgaria, inviting the Bulgarian
partners to the closing ceremony of the project in Romania, but also asking for a high
level press conference in Bulgaria, for the example on the occasion of Danube Day;
- Establishing a procedure for the Romanian and Bulgarian authorities to place the flood
and accidental pollution warnings on the project portal;
Important deadlines of final technical and financial reporting were again remembered to the
partners representatives.
During the second day working meeting, partners’ discussion concentrated on Guidelines
production:
1. PP3 in collaboration with PP10 will finalize the Low flows for drought manageemnt
Guidelines This was given to PP10 for last revision and for a Bulgarian extended abstract
14
production. Four more exemplars were given to PP2, PP 9, PP11 and PP12 for final review
and contributions. The remarks are waited till 1st of June. After this data, the Guidelines will
be given to be printed and for CDs production.
2. PP12-ExEA and Pp5-NPEA should send their contribution for Monitoring Guidelines
till mid June. PP2 –ANAR will consolidate this Guidelines and will be responsible to be
printed and presented for the final conference.
3. PP3-INHGA will consolidate the information about models in use for Danube and
tributaries and of the integrating data under the forecasting platform, and Forecasting Models
Guidelines will be prepared and will be printed by PP3.
4. The representative of National Administration Apele Romane, the Romanian
responsible partner for the Activity 5, proposed a summary of the Guidelines for intercalibration activities with chapters and subchapters. A technical presentation about some
details concerning different subjects in the Guidelines was presented. The final version of the
Guidelines will be established by exchanging documents and ideas about the summary and
about the importance of different issues between both countries involved partners. Romanian
partner proposed a preliminary data for a draft version (15.06) and a preliminary data for the
final Guidelines (30.06). All documents and deadlines will be confirmed by mail.
5. The PP5-ANPM delivered the content and the first draft of the Environment
Monitoring Guidelines. PP12-ExEA will contribute till 5 June, 2015 to finalize the
guidelines to print it.
6. The issue with the possibilities of PP9 to print out guidelines and reports about the
project was raised. After an overview of the budget of PP9, it became clear that there are not
included any expenses for such activities. PP9 /MoEW, DBBR/ has no free resource for this
activity, that is why PP9 has no possibility to print out guide lines and reports about the
project.
7. Press releases were prepared by Danube River Basin Directorate. The final version
was given to the press, being annexed to the meeting minutes and the links are below:
1.http://infopleven.com/%D0%BF%D1%80%D0%BE%D0%B1%D0%BB%D0%B5%D0%BC%D0%B8%D1%82%D0%B5%D0%BF%D0%BE-%D1%80%D0%B5%D0%BA%D0%B0-%D0%B4%D1%83%D0%BD%D0%B0%D0%B2%D0%BE%D0%B1%D1%81%D1%8A%D0%B6%D0%B4%D0%B0%D1%82-%D1%80%D1%83%D0%BC/
2.http://www.pleven.utre.bg/2015/05/27/320533baseynova_direktsia_pleven_e_domakin_na_dvudnevna_sreshta_po_proekt_water
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