MAKERERE UNIVERSITY GOVERNANCE STRUCTURES
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COMPOSITION OF UNIVERSITY COUNCIL
CURRENT REPRESENTATION IN COUNCIL
No.
PROPOSED CONCIL REPRESENTATION
(AS SUBMITTED TO PARLIAMENT: A maximum of 11-17
people)
N
o.
The Chairperson of the University Council
The Vice-Chairperson of the University Council
The Vice Chancellor of the Public University
The Deputy Vice-Chancellors (Academic Affairs and
Finance and Administration)
A representative of a sector relevant to the University
appointed by the relevant body in that sector
One member of the District council elected by the
District Council where the Public University is
situated
A member of the convocation elected by the
convocation
Two members of the University Senate elected by the
Senate
Two members of the University Senate elected by the
Academic Staff Association of the Public University
A senior member of Administrative staff elected by
the Senior Administrative Staff
A member of the National Union of Education
Institutions; support staff elected by the branch of
that University
Two students of the University, one of whom shall be
a woman appointed by the students union
Three members appointed by the Minister from the
public
A representative of the Ministry responsible for
finance
1
1
1
2
1
1
1
1
1
The Chairperson of the University Council
The Vice-Chairperson of the University Council
The Vice Chancellor of the Public University
A representative of the Ministry responsible for finance at
the level of Commissioner and above
A member of the Convocation elected by the Convocation
1
One member of the University Senate elected by the Senate
1
1
One member of the Academic Staff Association, elected by
the Academic Staff Association
A senior member of the Administrative Staff elected by the
Administrative Staff Association
A member of National Union of education institutions:
Support Staff elected by the branch in that University
Two students of the University, one of whom shall be a
woman appointed by the student’s union
A representative of the District Council who should be a
University Graduate
1
1
A representative of the Ministry responsible for
Higher Education
1
A representative of the Ministry responsible for higher
education at the level of a Commissioner and above
A representative of the Ministry responsible for Public
Service at the level of Commissioner and above
One representative of persons with disabilities, who shall
be a University Graduate elected by national organization
of persons with disabilities
A representative from the Private Sector with a proven
interest in higher education
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1
1
COMMMENTS /
RATIONALE /
JUSTIFICATION
16
17
2.0
Two representatives of the constituent colleges,
schools and institutes
Two representatives of persons with disabilities,
2
TOTAL
25
A representative from the legal fraternity at the level of a
judge elected by the Uganda Law Society
2
1
7
COMMITTEES OF COUNCIL
CURRENT COMMITTEES OF COUNCIL
PROPOSED COMMITTEES OF COUNCIL
1
Finance, Planning and Development Committee
Finance, Establishment and Administration Committee
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Student Affairs and Disciplinary Committee
Establishment and Administration Committee
Staff Development Committee
Appointments Board
Estates and Works Committee
Security Committee
Information and Communications Technology
Retirement Benefits Committee
Health Services Committee
Audit Committee
Staff Tribunal
In attendance: Office of the University Secretary
Appointments Board
Audit Committee
Student Affairs and Disciplinary Committee
Estates, Security, Infrastructure Committee
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COMMMENTS /
RATIONALE /
JUSTIFICATION
Merging 1, 3, 4,9, 10,12,
13 and 14
Merging 6, 7 and 8,
MAKERERE UNIVERSITY SENATE
No.
PROPOSED REPRESENTATION IN SENATE
IN LIGHT OF COLLEGE FORMATION
No.
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1
1
28
The Vice-Chancellor
The Deputy Vice-Chancellors (AA)
The Deputy Vice-Chancellor (FA)
Principles of Colleges & Deans of Stand-alone
Schools
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1
1
10
CURRENT REPRESENTATION IN SENATE
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4
1
The Vice-Chancellor
The Deputy Vice-Chancellors (AA)
The Deputy Vice-Chancellor(FA)
Deans and Directors of Faculties or schools as may be
established within the University;
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COMMMENTS /
RATIONALE /
JUSTIFICATION
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14
One representatives from each college
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2
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1
1
1
1
1
1
1
The University Librarian
University Bursar
Dean of Students
University Secretary
Director Dicts
Director Planning and Development
Director Quality Assurance
Director Human Resources
Director Research and Graduate Training
Director Gender Mainstreaming
Rep. Senior Administrative Staff
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1
1
Rep Union Members
One undergraduate students
One post graduate students
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2
2
17
Representatives of the affiliated and constituent colleges or
schools, namely: the Principal; the Chairperson of the Academic
Board; and a representative of the Academic staff;
Principal, College of the College of Health Sciences
Two Representatives from the College of Health sciences
Principal, Makerere University Business School
The University Librarian
University Bursar
Dean of Students
University Secretary
Director Human Resources
Rep. Senior Administrative Staff
Rep Union Members
Two students of the University to be elected by the students in
accordance with the Students Union Procedure;
Rep. Undergraduate Students
Rep. Graduate Students
Three persons who are capable of contributing to the academic
and social development of the University, appointed by the
Minister from the public
Government Appointee
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2
18
Government Representative
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19
A number of professors and associate professors of the
University that the University Council determines, which
includes at least one professor or associate professor from each
faculty or school elected by the academic staff of the faculty or
school;
A number of the Non-Academic staff that the University Council
determines, which is elected by the Non-Academic staff;
1
Two persons who are capable of contributing
to the academic and social development of
the University, appointed by the Minister
from the public.
Director Academi Affairs (Academic
Registrar)
Director MISR
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20
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1
External Representative of the legal
fraternity
In attendance: Office of the The Academic Registrar and Senate
Division
TOTAL
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64
40
One female, one
male, from
Humanities and
Sciences
Government
Appointees: one
woman, one
woman.
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COMMITEES OF SENATE
CURRENT COMMITTEES OF SENATE
No.
PROPOSED COMMITTEES OF SENATE
No.
1
1
1
Admissions Board (Committee?)
Examinations Committee
Academic Programmes and Library Committee
1
1
1
4
5
Admissions Board
Examinations Committee
Academic Programmes and Library
Committee
Quality Assurance Committee
Board of Graduate Studies
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1
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7
8
Research and Publications Committee
Gender Mainstreaming Committee
Anti-Sexual Harassment Committee
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1
1
8
Board of Graduate Studies
(Committee?)/Board
Research and Publications Committee/Board
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3
COMMMENTS / RATIONALE /
JUSTIFICATION
As a committee of Council and Senate
1
1
As a committee of Council and Senate
5
TOTAL
5.0
1
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3
4
JOINT COMMITTEES OF COUNCIL AND SENATE
CURRENT COMMITTEES OF SENATE
AND COUNCIL
No.
PROPOSED COMMITTEES OF SENATE AND
COUNCIL
No.
Honorary Awards Committee
Statutes Committee
Quality Assurance Committee
-
1
1
1
Honorary Awards Committee
Statutes Committee
Quality Assurance Committee
Gender Mainstreaming Committee
1
1
1
1
TOTAL
3
COMMMENTS / RATIONALE /
JUSTIFICATION
Combines the Senate Gender
Mainstreaming Committee and AntiSexual Harassment Committee
4
Note: The composition of the Senate Committees and the Joint Committees of Senate and Council to be spelt out.
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ADMINISTRATIVE UNITS OF MAKERERE UNIVERSITY
CURRENT ADMINISTRATIVE UNITS
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PROPOSED ADMINISTRATIVE UNITS
COMMENT / RATIONALE/
JUSTIFICATION
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Office of the Vice-Chancellor
Public Relations Office
Office of the Vice-Chancellor
Directorate of Communication and Public Affairs
Office of the Deputy Vice-Chancellor(s)
a) Academic Affairs
Management Team
Office of the Deputy Vice-Chancellor(s)
Academic Affairs: Library, DAR (Dir. Undergraduate
Studies), Directorate of R&GT (R&GT), College
Principals
Finance & Administration: Office of the US,
Directorate of Finance (Bursar), Estates, DHR, GMD,
University Hospital, Counseling, PDU, Dean of
Students, Quality Assurance, Directorate of Planning,
Investments and Resource Mobilisation.
Management Committee
Departments & Directorates
Department of Planning and
Development
Office of the University Secretary
Office of the University Librarian
Office of the University Bursar
Directorate of Planning, Investments and Resource
Mobilisation
Office of the University Secretary
Office of the University Librarian
Department of Finance
b) Finance & Administration
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a)
b)
c)
Department of the Academic Registrar
Senate Division
Under Graduate Admissions & Records
Division
Examinations & Transcripts Division
d)
Ceremonies & Certificates Division
e)
Information Systems Unit (ISU)
ARIS Division
f)
Gender Mainstreaming Division
Gender Mainstreaming Directorate
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Department of the Dean of Students
Estates and Works Department (EWD)
Department of the Dean of Students
Estates and Works Department (EWD)
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Public Relations Office, International
Office, Alumni Office
Currently an Adhoc Committee that
needs to be formalized (see 7 below)
The mandate of the University Bursar is
drawn from subsections 36 (1), (2) and
(3) of the Universities and Tertiary
Institutions Act, 2001. There is need to
redesignate the title from University
Bursar to Finance Director.
Directorate of Academic Affairs
Senate Division
Under Graduate Admissions & Records Division
Examinations, Transcripts, Certificates &
Ceremonies Division
For efficiency and effectiveness in the
process management of examinations
right up to graduation these two
divisions need to be merged.
The Information Systems Units needs to
be elevated to a Division
To be repositioned as the Gender
Mainstreaming Directorate
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8.0
Directorate of Information
Communications Technology DICTS)
Directorate of Human Resources
(DoHR)
Directorate of Information Communications
Technology
Directorate of Human Resources
MANAGEMENT TEAM: The management team is adhoc and is need for a decision on its formalization and institutionalization .
CURRENT MANAGEMENT TEAM
COMPOSITION
PROPOSED MANAGEMENT TEAM
COMPOSITION
Vice Chancellor
Deputy Vice Chancellor (AA)
Deputy Vice Chancellor (FA)
University Librarian
Bursar
University Secretary
Director Planning
Director Human Resource
Dean of Students
Academic Registrar
Director Quality Assurance
Director DICTS
Director Investment
Manager Estates and Works Department
Vice Chancellor
Deputy Vice Chancellor (AA)
Deputy Vice Chancellor (FA)
Principals of Colleges
Deans of Stand-alone Schools
PROPOSED ORGANISATIONAL STRUCTURE
Note: To be compiled based on functions and not titles:
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COMMMENTS / RATIONALE /
JUSTIFICATION