Checklist for District Course (F-2-F) Instructors
BEFORE Course Start Date:
Completed
1. Access your Course Roster from PLS System (Instructors >My Classes)
2. If delivering a lab course, contact the Help Desk for Staff Development logins for all course
participants; be sure to include needed software and printer rights.
3. Setup a Outlook Contact Group (Distribution List) of your participants.
4. Download the Attendance Form from PLS or create your own Sign-in Sheet to document
class attendance.
5. Send an email to participants to welcome them to the course. Include course dates, times,
directions to course location, and any specific information regarding lunch/dinner plans.
6. If your course has a waiting list, include up to 5 people from your waiting list in your
welcome email. Explain that if there is a “no show”, they can join the class. If this happens,
you will contact the District Registrar to change their status in PLS from “waiting list” to
“confirmed” in order to include them in the course.
7. DAY BEFORE Course Start Date: Re-check your course roster in PLS to determine if new
participants have registered; add them to your DL and email them the welcome information.
DURING Course:
1. Review Attendance Policy, course assessments and due dates.
2. Participants must complete the course during the allotted time (between the course begin
and end date) unless alternative arrangements have been made.
3. If participants have situations that require special consideration, try to accommodate them,
within the allotted course dates.
4. For content or participant issues, please email the appropriate Supervisor.
5. On last day of class, ask each participant to complete Course Evaluation Form.
AFTER Course Ends:
1. Complete Grade Entry Form in PLS system for everyone on roster, whether they
completed the course or not. Click “edit” next to each participant’s name to assign grade.
Use the following Grade Legend to assign grades:
Course Complete - No PLU credit earned(for Workshops only)
Incomplete - Additional time allowed to complete requirements for PLU
credit (within 10 calendar days of end date)
No Credit - Attended but did not complete requirements for PLU credit.
Pass - PLU credit earned
No Show - Did not attend at all
Withdrawn - Attended at least one
session, but withdrew from course
Mistakenly on Roster - Admin use
ONLY
2. Submit grades for approval. Grades will not be posted until submitted by the instructor and
approved by the District Registrar.
3.Email the District Registrar when Steps 1 and 2 are completed and attach Instructor
Remittance Form (Instructor Pay), if applicable.
4. Complete Attendance Record Report or Sign in Sheet and send to District Registrar.
Instructor is required to sign beside each participant who should receive credit.
5. Send completed Evaluation Forms to District Registrar via county mail.
For more information, visit us @ http://www.cobbk12.org/centraloffice/ProfessionalLearning/
1
Professional Learning Dept.
2/25/2011