Role Description
Accountancy Assistant
Role details
Title:
Department:
Role reports to (line manager job title)
Accountancy Assistant
Corporate Services
Accountant
Role purpose – overview
Zero Waste Scotland is funded by the Scottish Government to support the delivery of its Zero Waste
Plan and other low carbon and resource efficiency policy priorities.
Zero Waste Scotland is helping Scotland to become more efficient in its use of resources. As a
facilitator and enabler of change, we help to reduce waste, increase energy efficiency and promote
responsible water use – all as part of a journey towards a low-carbon, sustainable economy.
To provide support in the Finance team, particularly in relation to the maintenance of core financial
systems and financial reporting processes.
Core accountabilities
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Administration of the financial information system including set-up of new users and profiles,
creation and amendment of codes, closure of General Ledger and sub-ledgers;
Administration of Project Zone (PZ) including creation of projects, processing of information from
forms, resolving queries, creating new users;
Liaise with colleagues responsible for programme and project delivery to ensure that PZ has
complete and accurate records in relation to project documentation and finance;
Take ownership of any systems issues identified or raised by colleagues, ensuring they are fixed
where possible or reported to the software supplier and resolved in a timely manner;
Assist with the testing and development of finance systems;
Ensure documentation is in place for system related processes;
Train and advise non-financial colleagues in the use of systems;
Reconcile bank, debtors and creditors control accounts and suspense codes;
Assist senior colleagues in the Finance team with tasks in relation to e.g. the preparation of
budgets, management and statutory accounts. This could include processing journals, calculating
accruals and pre-payments, creating and maintaining spreadsheets, producing reports, analysing
data, preparing Balance Sheet schedules;
Undertake other related tasks as may be determined from time to time by your line manager or,
your line manager’s line manager.
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Role Description
Accountancy Assistant
Specific accountabilities
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Identify ways of continuously improving processes in the Finance team;
Carry out tasks in relation to finance related projects.
Core organisation competencies
Adaptable to change:
Responds and behaves positively to change, identifies and acts upon new opportunities.
Building relationships:
Proactively develops internal and external relationships acting as an advocate and generating momentum for achieving
Zero Waste Scotland’s goals
Personal commitment:
Demonstrates commitment, energy and enthusiasm for achieving challenging goals.
Teamwork:
Encourages and develops cross-functional working and builds teams based on results to be achieved.
Specific competencies
Achieving Targets
Stakeholder Management
Choose an item.
Quality Focus
Planning and Organising
Choose an item.
Organisation Culture and Values
Innovation:
Prepared to challenge the status quo and encourage new approaches which address market failures, seek
to change entrenched attitudes and behaviours, and question conventional ways of doing business;
Professionalism:
Independent, evidence-led and we striving for excellence in delivering our work;
Collaboration:
Facilitators of change and striving to build effective collaborations with others across the business and
policy landscape in Scotland to achieve our goals;
Customer focus:
Proactively engaging with, and listening and responding to the views of our customers, who are the
beneficiaries of our work, in designing the support we provide; and
Achieving impact:
Prioritising sectors and interventions where we can make the biggest difference and tackle practical barriers
to implementation.
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Role Description
Accountancy Assistant
Job essentials
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High levels of numeracy;
Trustworthy and reliable;
Competent in the use of financial accounting packages and systems;
Confident and competent user of Excel and Word and desire to deepen knowledge of their use;
Excellent attention to detail and proven track record of accuracy;
Experienced in handling and maintaining confidential information
Clear and confident communicator who relates well to people;
Well planned and organised;
Willingness to persevere to resolve issues.
Desirable Experience
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Part qualified accountant or working towards an accountancy qualification;
Previous experience in a similar role;
Assisted with the development of financial information systems;
Previous use of Access Dimensions and Focal Point.
Role dimensions
Management impact
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No direct reports.