4-H Outreach Methods Documentation
Form
3/2013
4-H OUTREACH METHODS DOCUMENTATION
Program Year: _________________________
Club Name
Vice President for Membership
Community Club Leader
Membership Advisor
_____
Please describe the efforts your club has made to recruit new 4-H members and adult volunteers from your
community, including under-represented groups and attach documentation. Be specific. For example, if a
school presentation was made, list the date(s) of the presentation(s), number of times the presentation was
given and any pertinent comments. .
All clubs are required to demonstrate outreach efforts in at least three of the first four outreach
methods listed below. For assistance, call your UCCE county office. To document your club’s outreach
efforts attach to this form, copies of flyers, newspaper articles, news releases and lists of personal contacts
made. Give a copy of this information to your UCCE county office.
METHODS
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DATE(S)
NUMBER
COMMENTS
Mass media, including radio,
newspaper, TV
Newsletters, posters, flyers,
announcements
Personal letters inviting select people
to participate in the program (potential
members and adult volunteers).
Personal contacts (phone, in person)
to inform them about 4-H and
encourage their participation (potential
members and adult volunteers).
Community and school groups
contacted with information, or through
community service
Joint activities that resulted in
integrated programs
Membership drive or promotional
programs to reach minorities or
females (e.g., festivals, fairs, displays)
Volunteer recruitment and/or volunteer
development/training
Meeting places selected to encourage
minority or female participation
Other
The University of California, Division of Agriculture & Natural Resources (ANR) prohibits discrimination or harassment of any person in any of its programs or activities (Complete
nondiscrimination policy statement can be found at http://ucanr.org/sites/anrstaff/files/107734.doc). Inquiries regarding ANR’s equal employment opportunity policies may be directed
to Linda Marie Manton, Affirmative Action Contact, University of California, Davis, Agriculture and Natural Resources, One Shields Avenue, Davis, CA 95616, (530) 752-0495.
4-H OUTREACH METHODS DOCUMENTATION--SAMPLE
Program Year: _________________________
Club Name
Vice President for Membership
Community Club Leader
Membership Advisor
_____
Please describe the efforts your club has made to recruit new 4-H members and adult volunteers from your
community, including under-represented groups and attach documentation. Be specific. For example, if a
school presentation was made, list the date(s) of the presentation(s), number of times the presentation was
given and any pertinent comments. . suburban
All clubs are required to demonstrate outreach efforts in at least three of the first four outreach
methods listed below. For assistance, call your UCCE county office. To document your club’s outreach
efforts attach to this form, copies of flyers, newspaper articles, news releases and lists of personal contacts
made. Give a copy of this information to your UCCE county office.
METHODS
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Mass media, including radio, newspaper,
TV
DATE(S)
Oct 2012
NUMBER
1
Feb 14, 2013
1
COMMENTS
-The Downtown News: Community
Calander Listing of club open house
-“Helping Hands,” article on club
community service project
Flyer inviting kids and families to join
our club
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Newsletters, posters, flyers,
announcements
October 2012
4 schools
200 each
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Personal letters inviting select people to
participate in the program (potential
members and adult volunteers).
Personal contacts (phone, in person) to
inform them about 4-H and encourage their
participation (potential members and adult
volunteers).
November 3, 2012
2
Notes to 2 families inviting them to
club meetings
2012-13
16
Community and school groups contacted
with information, or through community
service
October 2012
February 2013
30
Joint activities that resulted in integrated
programs
Membership drive or promotional programs
to reach minorities or females (e.g.,
festivals, fairs, displays)
March 2013
1
April 2013
60
Volunteer recruitment and/or volunteer
development/training
Meeting places selected to encourage
minority or female participation
Other
Nov 2013
2
-4-H office referrals. Called and
invited them to meetings.
-Talked to families responding to
flyers and invited them to meetings
-School outreach campaign listed
above
-Valentines Day party with children at
Childrens’ Hospital (See article
above)
3 Youth on Salmon Festival Planning
Board.
Petting Zoo fundraiser at Festival,
flyers taken
Crowd of 2000 people.
State Leaders Forum
January 3013
1
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40
Rabbit booth at King Kennedy Center
Kids Day, 30 flyers taken
The University of California, Division of Agriculture & Natural Resources (ANR) prohibits discrimination or harassment of any person in any of its programs or activities (Complete
nondiscrimination policy statement can be found at http://ucanr.org/sites/anrstaff/files/107734.doc). Inquiries regarding ANR’s equal employment opportunity policies may be directed
to Linda Marie Manton, Affirmative Action Contact, University of California, Davis, Agriculture and Natural Resources, One Shields Avenue, Davis, CA 95616, (530) 752-0495.