Who Gets to Decide?
From new academic courses to the annual budget to changes in the handbook, who gets to decide the issues
at Menlo College? Oftentimes more than one decision-making layer is involved. What should be emphasized is
that many decisions outside the classroom are made after wide consultation.
The final decision-maker is listed at the end of the right column. Two general principles are (a) many decisions
are finally made by the President or the Board of Trustees on the recommendation of the President and (b)
even when the final decision is made by someone else, the decision can still be overturned by the President
and/or Board of Trustees who retain the ultimate authority at Menlo College in line with our articles of
incorporation and bylaws.
In the event that the President is not available, the Provost is in charge of the College; if the Provost is
unavailable, then the EVPFA is in charge of the College.
Decision On
Decision Making
(last person, office or board listed makes the decision
Academic Policies
Dean of Academic Affairs, Provost, Faculty
Academic Policy (Issues of Plagiarism and Other
Cheating)
Instructor, Dean of Academic Affairs, Provost, Faculty
Academic Standards
Provost and Dean of Academic Affairs, and Faculty
Admission of Students
Office of Admissions (traditional), Professional Studies
Program (returning adults)
Alumni Board Membership
Senior Director of Development
Athletes, Recruitment of
Coach, Athletic Director, and Dean of Enrollment
Management
Athletic Facilities (Renovation, Construction,
etc.)
Coach, Athletic Director, Director of Facilities, President,
Board of Trustees
Athletic Rosters
Coach
Athletic Scheduling
Coach, Athletic Director
Board of Trustees Membership
Governance Committee, President, Board of Trustees
Budget
Department Heads, Budget Committee, Exec. Vice
President of Finance & Administration (EVPFA), President,
Board of Trustees
Calendar, Academic
Registrar, Provost, Dean of Academic Affairs, President
Decision On
Decision Making
(last person, office or board listed makes the decision
Campus Buildings and Grounds, Expenditures
Director of Facilities, EVPFA, President, Board of Trustees
Capital Campaign, Next
Senior Director of Development, President, Board of
Trustees
Registrar, Provost and Dean of Academic Affairs
Catalog, College
Registrar’s Office ultimately decides based on Curriculum Committee
decisions and other policy passed by faculty
Certification of Graduation Requirements
Registrar
Class Schedules
Dean of Academic Affairs, Provost
Classroom and Office Assignments
Dean of Academic Affairs, Provost, President
Commencement Speaker (Invited)
President
Construction, Real Estate
Director of Facilities, President, Board of Trustees
Contract, Renewal of Faculty
Faculty, Dean, Provost, President
Crisis, Student
Faculty and Staff, Director of Security, Associate Dean and
Dean of Student Affairs
Psychological emergencies, death in a student’s family, etc
Curriculum Committee, Faculty
Curriculum
The President and the Board of Trustees can overrule, but Board has
delegated authority to faculty
Disability Disclosure
Compliance with Americans with Disabilities Act, generate
Clery Act, FERPA (Family Educational Rights and Privacy Act)
Dismissal of Students, Academic
Director of Security and HR, Dean and Associate Dean of
Student Affairs
Faculty, Provost and Dean of Academic Affairs, President
Judicial dismissals are handled through Student Affairs Office
Donor Prospects
Senior Director of Development
Emergency (Official Notification)
EVPFA, Provost, President
Endowment Policies (Spending, Investment)
President, Board of Trustees
Enrollment Process and Requirements
Dean of Enrollment Management (traditional);
Provost/Dean of PSP (returning students)
Events, Conference and other Special and Major
Director of Operations-President's Office, Dean of Student
Who Gets to Decide?
Menlo College 2
Decision On
Decision Making
(last person, office or board listed makes the decision
Campus
Affairs, EVPFA, President
Financial Aid Application Process and
Requirements
Director of Financial Aid, Dean of Enrollment
Management
Financial Aid, How Much a Student Receives
Availability and eligibility are factors
Director of Financial Aid, Dean of Enrollment
Management
Funding Needs of College
President, Board of Trustees
Fundraising Goals
Senior Director of Development, President, Board of
Trustees
Gifts, Acceptance of
Senior Director of Development, President, Board of
Trustees
Parameters governed by the Gift Acceptance Policy
Gifts, Designation of
Donors, Senior Director of Development
Written documentation should be obtained
Faculty, Registrar, Provost and Dean of Academic Affairs
Graduation Requirements
Process starts with Curriculum Committee, then faculty. The President
and the Board of Trustees can overrule, but Board has delegated
authority to faculty.
Grant Approval Process
Senior Director of Development, Provost and Dean of
Academic Affairs (faculty grant approval), EVPFA,
President
Hiring (Firing), Personnel
Department Heads, Director of Human Resources, EVPFA,
President
Homecoming Dates and Plans
Athletic Director, Dean of Student Affairs, Senior Director
of Development, President
Honorary Degrees
President, Board of Trustees
Information Technology
CIO, EVPFA, President
Judicial Affairs and Student Discipline
legal compliance
Residential Life Coordinator (Director of Housing), Dean of
Student Affairs
Library collections and technology
CIO (technology), Dean of Library Services
Library resources, space, and facilities
Director of Facilities, EVPFA, Dean of Library Services
Who Gets to Decide?
Menlo College 3
Decision On
Decision Making
(last person, office or board listed makes the decision
Marketing, Athletics
Athletic Director
Marketing, Public Relations, Advertising, and
Social Media
CIO (website and social media), Dean of Enrollment
Management (recruitment), Senior Director of
Development (alumni, corporate sponsorships), Director
of Marketing and Communications, President
Opening of Academic Year
Readiness of the residence halls, check-in process, arrival of
students on campus, etc.- Student Affairs Office
Public Safety Enforcement
Enforcement of all college policy
Publications Style and Content
Recruitment of Students
Athletic Director, Dean of Student Affairs, Department
Heads, Provost and Dean of Academic Affairs
Residential Life Coordinator (Director of Housing), Dean of
Student Affairs, Director of Security
CIO (website), Senior Director of Development (Alumnirelated), Director of Marketing and Communications,
President
Enrollment Staff, Dean of Enrollment Management
(traditional); Dean of PSP (returning students)
Parents, alumni, faculty, staff, etc., could be involved
Residence Halls, Operation of
programming, maintenance of the facility, etc
Resident Assistants, Residential Life Coordinator (Director
of Housing), Director of Facilities, Dean of Student Affairs,
and Director of Security
Scholarship Availability
Athletic Director, Director of Financial Aid, Dean of
Enrollment Management
Smooth operations including crisis management,
Financial Aid Office involved
Strategic and Long-range Planning
Faculty, Staff, Students, Department Heads, EVPFA,
President, Board of Trustees
Student Programs
Maintaining a diverse, broad, in-depth set of programs for
students, student organizations, leadership development of
Office of Student Affairs, Associate Dean of Student
Affairs, Dean of Student Affairs
students, etc
Tuition and Room and Board Charges
Budget Office, Dean of Student Affairs, President, EVPFA,
Board of Trustees
Weather-related Closings
Provost and Dean of Academic Affairs, EVPFA, President
Who Gets to Decide?
Menlo College 4