Alumnae & Development Offices
Head of Alumnae: Melissa Gay, x6243, mgay@sbc.edu
Head of Development: Heidi McCrory, x6162, hmccory@sbc.edu
Supervisors: Kate Gorman, x6299, kgorman@sbc.edu; Dawn Gatewood, x6379,
dgatewood@sbc.edu; Sarah Lewis, x6373, slewis@sbc.edu; Connor Forren,
x6479, cforren@sbc.edu; Donna Dodd, x6416, ddodd@sbc.edu
Alumnae
Student Assistant, I (Supervisor: Donna Dodd, x6416, ddodd@sbc.edu)
Tasks to be performed:
• Use the alumnae banner list to generate lists, envelopes, and labels
• Assist with all Alumnae Office mailings
• Clerical duties include: typing, data entry, mail merge, stuffing envelopes, filing, and
answering telephones
• Provide general assistance to all Alumnae staff and its programs
Academic Prerequisite, skills, and experience needed:
• Interest in learning about Special Event Planning
• Ability to work independently or collaborate with staff and/or fellow students
• Attention to detail and responsibility handling confidential information is a must
• Working knowledge of Microsoft Office (Word, Excel, PowerPoint, Publisher)
• Ability to organize and set priorities
• Some previous work experience and /or training
• Must work 4-6 hours per week - preferably in at least two hour blocks
Student Assistant, II (Supervisor: Donna Dodd, x6416, ddodd@sbc.edu)
Tasks to be performed:
• Draft correspondence/invitations with complete follow through (from writing to mailing)
• Create and utilize Microsoft Excel spreadsheets and Microsoft Mail Merger
• Clerical duties include: typing, data entry, stuffing envelopes, filing, and answering
telephones
• Providing general assistance to all alumnae Office staff and programs
• Willing to put in extra hours during Homecoming Weekend
Academic prerequisites, skills, and experience needed:
• Demonstrated interest in Special Events Planning
• Ability to work independently or collaboratively with staff and/or fellow students
• Attention to detail and responsibility handling confidential information is a must
• Working knowledge of Microsoft Excel (Word, Excel, PowerPoint, Publisher)
• Ability to organize and set priorities
• Some previous work experience and/or training
• Interested in working in Alumnae Office for more than one year. Preferably a junior or
sophomore but not required
• Must work 4-6 hours per week - preferably in at least two hour blocks
Student Assistant, II (Supervisor: Donna Dodd, x6416, ddodd@sbc.edu)
Tasks to be performed:
• Draft correspondence/invitations with complete follow through (from writing to mailing)
• Create and utilize Microsoft Excel spreadsheets and Microsoft Mail Merge
• Help with events planning by drafting invitations and overseeing the invitation mailings
• Assist with marketing efforts to students
• Track and record alumnae tour expenses and commissions
• Coordinate alumnae tours mailings and update passenger lists
• Research books and gifts for alumnae tours and place orders
• Clerical duties including: typing, data entry, stuffing envelopes, filing and answering
telephones
• Providing general assistance to all Alumnae Office staff and its programs
Academic prerequisites, skills, and experience needed:
• Demonstrated interest in Special Events Planning
• Ability to work independently or collaboratively with staff and/or fellow students
• Strong attention to detail and responsibly handling confidential information is a must
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Publisher)
• Ability to organize and set priorities
• Some pervious work experience and/or training
• Ability to supervise others; may be responsible for a complete project or area
• Must work 4-6 hours per week - preferably in at least two hour blocks
Resume and Cover Letter Required
Student Assistant, III (Supervisor: Donna Dodd, x6416, ddodd@sbc.edu)
Tasks to be performed:
• Draft Correspondence/invitations with complete follow through (from writing to
mailing)
• Help coordinate contacts between alumnae and prospective students
• Create and utilize Microsoft Excel spreadsheets and Microsoft Mail Merge
• Clerical duties including: typing, data entry, stuffing envelopes, filing and answering
telephones
• Provide general assistance to all Alumnae Office staff and its programs
• Must be willing to work through Reunion Weekend (week after graduation) 8-12 hour
days
Academic prerequisites, skills, and experience needed:
• Demonstrated interest in Special Events Planning
• Ability to work independently or collaboratively with staff and/or fellow students
• Attention to detail and responsibly handling confidential information is a must
• Working knowledge of Microsoft Office (Word, Excel, PowerPoint, Publisher)
• Ability to organize and set priorities
• Some previous work experience and/or training
• Ability to supervise others; may be responsible for a complete project or area
• Must work 4-6 hours per week - preferably in at least two hour blocks
Resume and Cover Letter Required
Development
General Office Assistant, I (Supervisor: Dawn Gatewood, x6379,
dgatewood@sbc.edu)
Tasks to be performed:
• Perform basic office functions
• Accomplish projects as assigned
• Close attention to detail must be maintained with all assignments
Academic prerequisites, skills, and experience needed:
• Committed to maintain absolute confidentiality of information
• Able to work 2-3 hour blocks of time for a minimum of six hours per week
General Office Assistant, II (Supervisor: Dawn Gatewood, x6379,
dgatewood@sbc.edu)
Tasks to be performed:
• Perform basic office functions
• Accomplish projects as assigned
• Close attention to detail must be maintained with all assignments
Academic prerequisites, skills, and experience needed:
• Committed to maintain absolute confidentiality of information
• Able to work 2-3 hour blocks of time for a minimum of six hours per week
• Proficient in Word and Excel
• One-year experience in the Development office
Annual Giving Assistant, I (Supervisor: Primary - Sarah Lewis, x6373,
slewis@sbc.edu; Secondary – Kate Gorman, x6299, kgorman@sbc.edu)
Tasks to be performed:
• Perform basic office functions including: faxing, scanning documents, shredding,
organization
• Clerical duties include: typing, data entry, stuffing envelopes, filing, and stationary
inventory
• Assist with Annual Fund Office mailings
• Providing general assistance to all Annual Fund Office staff and programs
• Providing general assistance to Alumnae & Development Office staff and programs as
assigned
Academic prerequisites, skills, and experience needed:
• Ability to work independently or collaboratively with staff and/or fellow students
• Attention to detail and responsibly handling confidential information is a must
• Proficient in Word, Excel, and Power Point
• Excellent proof reading and writing skills
• Committed to maintain absolute confidentiality of information
• Meet deadlines in a fast-paced environment
• Able to work in 2-3 hour blocks of time for a minimum of six hours a week
Resume and Cover Letter Required
Annual Giving Assistant, II (Supervisor: Primary - Sarah Lewis, x6373,
slewis@sbc.edu; Secondary – Kate Gorman, x6299, kgorman@sbc.edu)
Tasks to be performed:
• Perform basic office functions including: faxing, scanning documents, shredding,
organization
• Clerical duties include: typing, data entry, stuffing envelopes, filing, and stationary
inventory
• Providing general assistance to all Annual Fund Office staff and programs
• Providing general assistance to Alumnae & Development Office staff and programs as
assigned
• Manipulating sheets of data for mailing and tracking
• Merge, print, and mail solicitations, and other mailing projects
• Using data to create charts and graphs of AF and program progress
• Editing drafts of letters
• Perform special annual or seasonal emphasis projects as assigned at the beginning
of the year if applicable (ex.Blog, Phonathon-like calling) based on skills,
strengths, and interests
• Willing to put in extra hours during Homecoming Weekend and other special events
Academic prerequisites, skills, and experience needed:
• Ability to work independently or collaboratively with staff and/or fellow students
• Attention to detail and responsibly handling confidential information is a must
• Proficient in Word, Excel, and Power Point
• Excellent proof reading and writing skills
• Committed to maintain absolute confidentiality of information
• Meet deadlines in a fast-paced environment
• Able to work in 2-3 hour blocks of time for a minimum of six hours a week
• Must have worked previously in the Annual Fund for at least one academic year
Resume and Cover Letter Required (if not employed by the Annual Fund Office the
previous academic year)
Annual Fund Student Intern, III (Supervisor: Kate Gorman, x6299,
kgorman@sbc.edu - primary, Sarah Lewis, x6373, slewis@sbc.edu - secondary)
Tasks to be performed:
• Work on writing and maintaining Annual Fund blog
• Develop post topics for Annual Fund blog
• Draft Correspondence/invitations with complete follow through (from writing to
response tracking)
• Help schedule and plan events
• Perform clerical duties including: typing, data entry, stuffing envelopes and filing
• Provide general assistance to all Alumnae and Development Office staff and
programs
Academic prerequisites, skills, and experience needed:
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Demonstrated interest in development, non-profit work and/or special events
Work both independently and collaboratively with staff and/or fellow students
Exacting attention to detail
Ability to speak professionally with all constituents in person and over the
telephone
Ability to strictly maintain and protect confidential information
Working knowledge of Microsoft Office (Word, Excel, PowerPoint, Publisher)
Ability to organize, set priorities and follow through with a task
Maintain professional workspace
Previous work experience with the Alumnae and Development Office preferred
Ability to supervise others; may be responsible for a complete event
Prefer ability to work 8-10 hours per week - preferably in at least two hour blocks
(not a requirement)
For consideration, please submit a resume and cover letter to kgorman@sbc.edu
. Letters may be addressed to Kate Gorman, Assistant Director of Annual Giving.
Please include availability for a phone interview and a contact telephone number
in email.
Phonathon Caller (Telemarketer), IV (Supervisor: Kate Gorman, x6299,
kgorman@sbc.edu)
Tasks to be performed:
• Call SBC alumnae to solicit gifts and pledges
• Act as an ambassador of the College
Academic prerequisites, skills, and experience needed:
• Great conversational skills
• Ability to solicit funds over the telephone
• Great organizational skills
• 4 hours per week minimum
• Mature student who can maintain absolute confidentiality of information
Phonathon Lead Caller, IV (Supervisor: Kate Gorman, x6299, kgorman@sbc.edu)
Tasks to be performed:
• Supervise Phonathon callers
• Communicate with Program Manager about the activities of each calling session via
email or phone call
• Make phone calls to SBC alumnae, parents and friends to solicit gifts and pledges
• Perform basic office functions
• Act as a mentor to fellow Phonathon callers
Academic prerequisites, experience, and skills required
• Must have worked Phonathon for one full year previously as a caller
• Must be mature, diplomatic, and able to maintain absolute confidentiality
• Able to supervise other students
Phonathon Supervisor, IV (Supervisor: Kate Gorman, x6299, kgorman@sbc.edu)
Tasks to be performed:
• Supervise Phonathon callers
• Communicate with Program Manager about the activities of each calling session via
email or phone call
• Enter data into the computer each day following your shift
• Basic office functions
• Manage training of all new callers
Academic prerequisites, experience, and skills required:
• Must have worked Phonathon for one full year previously as a caller
• Must be mature, diplomatic, resourceful, and able to maintain absolute confidentiality
• Able to supervise other students
• Basic knowledge of Microsoft Excel preferred
Phonathan Intern, IV (Supervisor: Kate Gorman, x6299, kgorman@sbc.edu)
Tasks to be performed:
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Supervise Phonathon student supervisors and callers
Help schedule callers and supervisors
Conduct bi-weekly supervisor meetings
Plan, organize, and execute DSAF requests and printing
Clerical duties including: typing, data entry, stuffing envelopes, and filing
Assist in data analysis and goal setting
Must be available by phone during calling shifts to offer assistance to supervisors as
needed
Academic prerequisites, skills, and experience needed:
• Demonstrated interest in Development
• Ability to work independently or collaboratively with staff and/or fellow students
• Attention to detail and responsibly handling confidential information is a must
• Working knowledge of Microsoft Office (Word, Excel, PowerPoint, Publisher)
• Ability to organize, set priorities and follow through with a task
• Minimum one semester previous experience as a Phonathon student supervisor
• Ability to supervise other students and be objective in evaluations and disciplinary
situations
• Must work 4-6 hours per week in scheduled Phonathon shifts in addition to 4-6 hours
in the Annual Fund office- preferably in at least 2-3 hour blocks