Position Description
Secretary (Executive) and Public Officer
Are you an organiser extraordinaire? Can you be the calm in the storm? Do you love finding ways
to streamline and improve board processes? Do you have a passion for innovation? If so, we
have an excellent two year term opportunity for a dynamic Secretary and Public Officer!
Ongoing Responsibilities
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Signatory to bank account
Collects and records incoming and outgoing post office box mail, responding when
necessary
Maintains all electronic files related to role
Manages all digital enquiries
Update Board member contacts list
Maintains up to date Policy and Procedures handbook
Ensures Board conforms to policy and procedures
Ensures the WIT Board complies with legislation – including acting as Public Officer
Ensure our Policies and Procedures are up to date and relevant
Contribute social media content
Monthly
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Manages Board meeting invites and RSVPS
Prepares Board meeting agenda 1 week before Board meeting - 2 hours
Issues action item reminders at least 1 week before Board meeting – 1 hour
Writes and distributes Board meeting minutes 1 week after meeting – 2 hours
Attend Board Meeting -2 hours per month
Yearly
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Schedules/updates calendar with all board meetings, relevant events and major
milestones
Calls AGM and liaises with Board to comply with constitutional requirements
o Co-ordinates with Treasurer for AGM Financial Report
o Co-ordinates with President for President Annual Report
Complies with administration procedure required to take on Public Officer role
Annual strategic planning day attendance (+ preparation - 4 hours)
AGM attendance (+ board report preparation - 1 hour)
Ad hoc
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Annual Awards Event – up to 8 hours per week at peak season
Interview fellow board members
Must Be:
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Reliable
Good communicator
Able to offer governance advice
AICD qualified (desirable)
Position Description
General Requirements of All Board Members
Women in Innovation and Technology are a community striving to support and elevate South
Australia’s innovative women.
Ongoing Responsibilities
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Undertake the duties of their role
Use initiative to present innovation to their role
Undertake additional duties as required
Assist in the conduct of board initiatives
Ensure our Policies and Procedures are up to date and relevant
Contribute social media content
Monthly
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Board report – 1 hour
Attend board meeting – 2 hours
Yearly
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Annual strategic planning day attendance (+ preparation - 4 hours)
AGM attendance (+ board report preparation - 1 hour)
Annual Awards event – up to 8 hours a week at peak season
Ad hoc
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Interview fellow board members
Actively network
Expectations
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Minimum time commitment of 8 hours per month
Must be able to attend at least 75% of board meetings
Must be willing to offer help to other roles already at full capacity, or ask for help if
needed
Must advise board as soon as aware of anything that may reduce their capacity to
undertake duties
At least 50% of board have previous board or committee experience
Personal Specifications
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Reliable
Honest and acts with integrity
Understands the need for flexible, nimble, innovative thinking
Passionate about innovation with a demonstrated history in this arena
Has energy, enthusiasm and action orientation
Active networker
Skills in time management, organising, relationship building and maintenance,
negotiation, public speaking, strong communication and writing skills
Background or association with STEAM industries viewed favourably
Board Nomination
Invitation to Nominate
Women in Innovation and Technology SA is a membership based incorporated association striving to
support and promote South Australia’s innovative women. We aim to support women who are innovators
in their chosen field to be recognised for their leadership and innovation, in a way that creates
opportunities to support and network with other innovative people. The Board is responsible for the
strategic direction and management of the association. Board members are active advocates and
champions of change to help drive our purpose. The Board positions are unpaid and are generally for a
period of two years.
Please note, only current financial members are eligible for appointment.
Board Position:
Name of Nominee:
Phone:
Home:
Mobile:
Email:
LinkedIn Profile URL:
Name of Referrer:
Have you read the above Position
Description for the position? Yes/No
Would you consider an alternative role? Yes/No
Other role/s:
Current Employer:
Position Title:
What motivates you to
volunteer time to this
cause?
Please tell us a little
about yourself, your
background, and what
you can bring to the
board;
How your skills meet the
requirements outlined in
the position description;
Your experience and
background in innovation
and/or technology;
Max 300 words
Max 200 words
Max 200 words
Are you proficient in
social media? Yes/No
Outline platforms and any online handles you use
Referee 1:
Relationship:
Referee 2:
Relationship:
Landline:
Mobile:
Landline:
Mobile:
Email to contactus@winnovation.com.au