Newham Watersmeet Woodcraft Folk
District Meeting
21st March 2013
Present: Bill, Jack, Angus, Mary, Peter
Apologies: Stuart, Suzannah, Lois, Alicia and Niall
Chair Stella (for Suzannah)
Minutes of previous meeting
Agreed
Matters Arising
Stuart working out bookings for V-camp. Jack still needs numbers of international participants at Vcamp.
Bill raised that according to constitution about nature of meetings that we should have committee and
district meetings, Suzannah and Angus had agreed to dates at EGM in November but it seems this still
needs to be set out. ACTION: Angus to agree dates and timings with Suzannah for future meetings
(Peter suggested that DGMs can coincide with other events)- next committee will include budget
meeting (sub-committee to prepare budget in advance- ACTION: Mary to organize and report back to
next committee meeting).
Angus did not put in for Galaxy grant
Angus fed back on London AGM
French Visit and V-camp
Application for funding is in- well done Stuart and Alicia for coordinating.
Bookings V-Camp and French attendance at V-camp need clarifying.
Action: Stuart to update on V-camp bookings and follow-up with Ventures.
District camp
Planning committee has met. Stuart is co-ordinating. Three sub committees (logistics, programme and
KP). Logistics are running doodle that has been circulated to identify numbers attending- group leaders
to promote.
Two families are already booked in.
Action:
Deadline for deposits is next Wednesday- group leaders to remind people.
Social AGM
Very successful AGM worked very well, need to have finances out in advance next time. Social raised
£508.32 - £100.00 for the band London region paid for hall. Needs to be circulated to wider past
woodcrafter members and kinsfolk. Jack ran a successful membership information stall. Celebration of
Rene went very well. Band have invited us to their 4 year anniversary do in Chats Palace details on
web will be on the 13th of April.
Action:
Mary to organize and circulate finances report next year before AGM.
Bill to pull together list of past members and will speak to Laura.
Newham Watersmeet Minutes
80th Celebration
Mary pointed out that it will be districts 80th year next year so need to think about celebration.
Cycling
Cycle project has sub-committer and is busy planning.
Paper press
Angus proposed purchase of a newspaper rolling press for district for camp, district nights and events.
Supported by committee.
Action:
Peter to ask Darcey who makes them for price and organise purchase.
Fund Raiser
Need publicity and promises to be identified. Event on 11th of May in Durning Hall.
Action:
Angus to develop a flyer.
Group leaders to promote and ask for promises.
Annual Gathering
Jack will represent district, district to support his fees.
Safe-guarding
Mary proposed that everyone sign that know the safe guarding policy is on web. Angus suggested detail
could go on general consent form. New CRB forms required Folk House have non in stock presently.
Jack suggested that each group have own CRB checker.
Action
Angus to ask Suzannah to have copy of general consent form to update.
Jack to get forms and check with central that we can have group CRB checkers.
Safe-guarding role
Karen Higgins wants step down from post. District thanked Karen for doing that role for very a long
time. Mike Smith has agreed to take role on district agreed and welcomed him to the role.
Action:
Jack to ask central if Mike needs to do anything.
Angus to liaise with Mike about position and organizing update of membership process.
Group reports
Woodchips- still meeting monthly
Elfin- numbers are up with new members and woodchips coming up. Good input from Joseph Ottis Iggy
and Enfys this term.
Pioneers-going well
Venturers- numbers large some older ones will migrate to DFs jointly with Waltham Forest. Mary
pointed out that they need to join.
Newham Watersmeet Minutes
AOB
Jack mentioned a kinsfolk bush craft weekend in the summer seeking to recruit members- will be a
weekend in June.
Dates
To be confirmed
Newham Watersmeet Minutes